Faculty Travel

The Faculty Professional Travel Fund supports faculty in their scholarly and creative work. Eligible faculty may use these funds:

  • To defray the cost of attending a conference or workshop specific to their discipline or an interdisciplinary area(s) related to their teaching and/or scholarship. Chairing a session is considered attending, not presenting. 
  • To defray the cost for presenting a scholarly paper or creative work, serving as a panelist, or responding to a panel at a professional conference in their discipline or interdisciplinary area(s). 

Travel expenses are reimbursable. Funds allocated but not used will be returned to the Travel Fund for use by other faculty. Faculty with a College credit card may use that to pay for expenses up to the amount approved by the Kendall Center.

Eligibility
  • Continuing, tenured, and tenure-track faculty may apply for up to $500 to attend; those who are presenting are eligible to apply for up to an additional $800. 
  • Full-time fixed-term faculty in their first year of a full-time faculty position (4/7 or above) may apply for up to $500 if they are presenting. 
  • Full-time fixed-term in their second or successive year of a full-time faculty position may apply for up to $800 if they are presenting.
Guidelines
  • Faculty must submit a request for funding prior to conference travel and a detailed Expense Report form once the travel is completed.
  • Faculty receiving presenter funds must provide evidence of conference presentation upon request.
  • Funding is not guaranteed within the fiscal year (which ends May 31) for faculty who submit a request for funding after March 30.
  • Faculty requesting funds for more than one conference must submit a request for funding for each conference, but the funds will not exceed the maximum total allocation per faculty member.
  • Up to $500 may be carried over from one fiscal year to the next and may only be used to defray costs of presenting scholarly papers or creative work at a professional conference in their discipline or interdisciplinary area(s).
  • If a trip crosses fiscal years (for example, it takes place May 29-June 6), the funds will be used from the year containing the majority of the travel days.
  • To be eligible for reimbursement, travel expenses must be submitted in the fiscal year in which the travel occurred.
  • Faculty must abide by the All College Policy on Travel and Entertainment. 
Allowable Expenses for Faculty Professional Travel Funds:
  • Airfare to conference, exhibit, or workshop and airline baggage fees
  • Conference registration fees
  • Membership fees associated with conference or workshop registration (if membership will reduce the cost of registration)
  • Accommodations while at the conference or workshop
  • Parking and/or ground transportation
  • Mileage (capped at a maximum of $350)
  • Meals while at the conference and during travel to/from (itemized)
  • Internet access charges while attending conferences or workshops
Disallowed Expenses for Faculty Professional Travel Funds:
  • Professional association membership fees (not associated with conference registration)
  • Books or materials
  • Page costs or other publishing expenses
  • Travel to conduct research
  • Costs associated with changes in hotel or airfare
  • Trip insurance or travel protection or auto insurance - Purchase of travel/trip cancellation insurance is at the traveler's own expense
  • Costs associated with family or friends accompanying the faculty member
  • Passports

The Kendall Center reserves the right to deny requests for expenses not currently included on this list. If you have questions about what expenses are appropriate for faculty professional travel funds, please contact the Kendall Center.

Supplemental Funds for Presenting at an International Conference

Continuing, tenured, tenure-track, and full-time fixed-term faculty in their second or successive year of a full-time faculty position who are presenting scholarly papers or creative work at professional meetings held outside the U.S. (except Mexico & Canada) may apply for up to $500 in additional funding to help with increased expenses. International conference funds are supplemental to the regular professional funds available to faculty. The basic $1,300 allocation must be used first. 

The College complies with the Internal Revenue Service travel guidelines as outlined in Publication 463, Travel, Entertainment, Gift, and Car Expenses. International travel expenses are subject to limitations if the trip is more than seven consecutive days outside of the U.S. and more than 25% of total time is devoted to nonbusiness activities. Please contact the Finance office for additional information.

Honoraria and Stipends

If a faculty member receives a stipend for presenting scholarly papers, chairing or responding to sessions, or presenting creative work at professional meetings in their discipline or interdisciplinary area(s) at a professional conference, the amount of the stipend will be subtracted from any faculty travel funds awarded. For example, a faculty member agrees to be the keynote speaker at a conference and is paid $500. The trip costs a total of $1,300; the faculty member is eligible to apply for up to $800 in travel funds.

Policy updated May 16, 2024 for FY25