IEX & Break Housing Information

Please click on the area you need more information about! Questions? Contact the Residential Life office at reslife@gustavus.edu or 507-933-7529!

Break Housing

Residential Housing will be closed for the following breaks:

  1. Thanksgiving Break: from 9:00 AM on Wednesday, November 27, 2019 until noon on Sunday, December 1, 2019.
  2. Winter Break: from 9:00 AM on Friday, December 20, 2019 until noon on Sunday, Jan 5, 2020.
  3. Spring Break/Easter Recess: from 9:00 AM on Saturday, April 4, 2020 until noon on Monday, April 13, 2020.

Break closings apply to all campus housing (including all residence halls, apartments, townhomes, and ILS houses).

Those requiring housing over a break must apply online in advance and provide a valid reason (athletics requirement, travel distance, etc) and receive approval.

Note: Halls remain OPEN during Fall Break and Touring Week. 

Application Process

  • Those needing to stay in any campus housing over any portion of the above College breaks must submit an application before the posted deadline and receive approval from the Department of Residential Life. 
    • Requests submitted after the posted deadline for each break may incur a $25 fine.
    • Those in violation of the Break Housing approval process will be charged $75/night housing fee.
  • Typically, break housing will be provided in the Southwest Hostel. However, break housing placement decisions will be made based on demand and requests submitted. Hostel space consists of 6 or 8 person rooms within 3-bedroom suites.
  • After the application deadline, applicants will receive an approval email and detailed instructions about break housing.
    • Students may need to make their own arrangements for dining services, as that office may be closed or have limited hours over any posted College break. You can check the Dining Service web page for posted break hours.
    • Please check a building or department's posted hours in advance of any break to be fully informed of what campus resources are and are not available during a break; many offices and buildings may be closed. Campus Safety can always be reached at 507-933-8888 for any emergency or safety issue. The College calendar often has updated building hours and campus information. 
  • Students are only approved to stay on the dates specified in their request, and only students with advanced approval can remain in housing (no guests are permitted; roommates are NOT PERMITTED to move in unless they have submitted their own request and been approved). All College policies remain in effect. Note that break housing information will be shared with the Dean of Students office, Campus Safety, Physical Plant, and Building Services.

Thanksgiving Break

  • Halls/Residences close at 9:00 AM on Wednesday, November 27, 2019 and re-open at noon on Sunday, December 1, 2019. Your hall access will not work during this time, unless you have applied and are approved for break housing.
  • Any students wishing to stay on campus must apply and provide reasoning.
  • Break Housing Request form will be available soon.

Christmas Recess/Winter Break: 

  • Halls/Residences close at 9:00 AM on Friday, December 20, 2019 and re-open at noon on Sunday, Jan 5, 2020. Your hall access will not work during this time, unless you have applied and are approved for break housing.
  • Students are eligible to request beak-housing approval if they:
    • reside further than 350 miles and are unable to travel home.
    • are required to remain on campus for practice/games/rehearsals/concerts.
    • are required to work for a College department (must list supervisor name and department which will be confirmed prior to any approval).
    • seek special accommodation for extreme extenuating circumstances (such requests will be reviewed via the online request form by the Director of Residential Life).
  • Break Housing Request - form will be available online soon.

Spring Break/Easter Recess: 

  • Halls/Residences close at 9:00 AM on Saturday, April 4, 2020 and re-open at noon on Monday, April 13, 2020. Your hall access will not work during this time, unless you have applied and are approved for break housing.
  • Students are eligible to request beak-housing approval if they:
    • reside further than 350 miles and are unable to travel home.
    • are required to remain on campus for practice/games/rehearsals/concerts.
    • are required to work for a College department (must list supervisor name and department which will be confirmed prior to any approval).
    • seek special accommodation for extreme extenuating circumstances (such requests will be reviewed via the online request form by the Director of Residential Life).
  • Break Housing Request - form will be available online soon.

Moving out of the residence halls

Students leaving the halls MUST check out with their CF. Please contact your CF to schedule a time to check out (for closing at the end of the Spring semester, area coordinators will send out information about signing up for a check-out time slot online). All your belongings must be removed from your room before checking out. Your keys MUST be returned to the Residential Life Office before you leave.

If you have a bed loft, you'll need to contact their customer service directly to coordinate pickup/return. Phone: 866-651-5638, E-mail: service@bedloft.com

January/IEX Housing

Only those registered for on-campus courses automatically receive approval to remain in campus housing during January, per the College’s IEX Housing Policy.

Under the following exceptions, Residential Life may approve other students to reside on campus:

  • Participation in on-campus research under the supervision of a faculty/staff member;
  • Participation in theatre/dance/music rehearsals under the supervision of faculty/staff;
  • Participation on an athletic team that has in-season practices and/or competes during January;
  • Employed by a department/office and authorized to work during January for a minimum of 16 hours per week.
  • Outside of these reasons, students may seek special accommodation for extenuating circumstances (such requests will be reviewed via the online form by the Director of Residential Life).

A survey is sent directly to students asking all students to note their plans for January term for an occupancy check and to request housing. 

Additional notes:

  • Students who are approved to reside on campus for January will reside in their currently assigned rooms.
  • Residence halls will open for January Interim Experience at noon on Sunday, January 5, 2020.
  • While there is no cost to students or departments for January Interim housing, only those who need to be here during January are approved to reside on campus.

Questions? Please contact reslife@gustavus.edu, call 507-933-7529 or stop by the Res Life office!