Break Housing and January Term Information

Please click on the area you need more information about! Questions? Contact the Residential Life office at reslife@gustavus.edu or 507-933-7529!

  • January Term
  • Break Housing - Thanksgiving, Winter Break, Spring Break
  • Moving out/Bed Loft Returns
  • Note: Information/timeline below is according to the currently posted College calendar. If any changes are made, processes and information on this page will be updated accordingly.

Break Housing 2022-2023

  • Fall Break, October 22-25, 2022: Residence Housing is open, no break housing requests required (Dining Service hours may be limited).
  • Thanksgiving Break, November 23-27, 2022: Residential Housing is closed from 99am on Wednesday, November 23, 2022 until 12pm/noon on Sunday, November 27, 2022.
  • Winter Break, December 20, 2022 - January 3, 2023: Residential Housing is closed from 9:00 AM on Tuesday, December 20, 2022 until 12 PM/noon on Tuesday, January 3, 2023 for those approved to be on campus over January term. January term starts on Wednesday, January 4, 2023.
  • Touring Week, January 28 - February 5, 2023: Residential Housing is open during this period (Dining Service hours may be limited); no break housing request required but please indicate your plans on the January housing survey you receive at the end of the Fall term.
  • Spring Break/Easter Recess, April 1-9, 2023: Residential Housing is closed from 9:00 AM on Saturday, April 1, 2023 until 12 PM/noon on Sunday, April 9, 2023.

Application Process

  • Those needing to stay in any campus housing over any portion of a College break (including late departure or early return) when Residential Housing (Halls, Apartments, Townhomes, Houses) is closed must submit an application before the posted deadline and receive approval from the Department of Residential Life. 
    • Requests submitted after the posted deadline for each break may incur a $25 fine.
    • Remaining/returning in housing without submitting in advance for approval is subject to a $50 improper checkout fine.
    • Residing on campus in violation of the Break Housing approval process will be charged $150/night housing fee for all parties involved.
  • After the application deadline, applicants will receive an approval email and detailed instructions about break housing.
    • Students may need to make their own arrangements for dining services, as that office may be closed or have limited hours over any posted College break. You can check the Dining Service web page for posted break hours.
    • Please check a building or department's posted hours in advance of any break to be fully informed of what campus resources are and are not available during a break; many offices and buildings may be closed. Campus Safety can always be reached at 507-933-8888 for any emergency or safety issue. The College calendar often has updated building hours and campus information. 
  • Students are only approved to stay on the dates specified in their request, and only students with advanced approval can remain in housing (no guests are permitted; roommates are NOT PERMITTED to move in unless they have submitted their own request and been approved). All College policies remain in effect. Note that break housing information will be shared with the Dean of Students office, Campus Safety, Physical Plant, and Building Services.

Thanksgiving Break:

  • All residential housing (including all halls, apartments, townhomes, and houses) is closed from 9am on Wednesday, November 23, 2022 until 12pm/noon on Sunday, November 27, 2022. Residential access will not work during this time, unless you have applied and been approved for break housing.
  • Students are eligible to request break housing if they:
    • reside further than 350 miles from campus/are an international student; 
    • are required to remain on campus for an academic, administrative, or athletic department (must list coach/instructor/supervisor name and department); 
    • are approved for special accommodation for extreme extenuating circumstances (requests will be reviewed via the online form by the Director of Residential Life).
  • Form Submission Deadline: Sunday, November 13, 2022. Submissions after the posted deadline are subject to a $25 late processing fee. Remaining/returning in housing without submitting in advance for approval is subject to a $50 improper checkout fine.

THANKSGIVING Break Housing Form

Christmas Recess/Winter Break: 

  • All residential housing (including all halls, apartments, townhomes, and houses) is closed from 9am on Tuesday, December 20, 2022 until 12 pm/noon on Tuesday, January 3, 2023 (for those approved to be on campus over January term). Your hall access will not work during this time, unless you have applied and been approved for break housing.
  • Students are eligible to request beak-housing approval if they:
    • reside further than 350 miles from campus/are an international student; 
    • are required to remain on campus for an academic, administrative, or athletic department (must list coach/instructor/supervisor name and department); 
    • are approved for special accommodation for extreme extenuating circumstances (requests will be reviewed via the online form by the Director of Residential Life).
  • Form Submission Deadline: Sunday, December 4, 2022. Submissions after the posted deadline are subject to a $25 late processing fee. Remaining/returning in housing without submitting in advance for approval is subject to a $50 improper checkout fine.

WINTER BREAK HOUSING FORM

Please note that the Residential Life office will be closed Friday, December 23 through Monday, January 2 for the designated College holiday closures. You will not be able to return to campus/seek late break housing approval when the office is closed. You will have to find an alternate housing option if you are not approved in advance for break housing.

January Housing

January Term begins on January 4, 2023. Those registered for January term courses automatically receive approval to remain in campus housing during January, per the College’s January Term Housing Policy. Residential Life may approve other students to reside on campus if they are involved in one or more of the following:

  • Participation in on-campus research under the supervision of a faculty/staff member;
  • Participation in theatre/dance/music rehearsals under the supervision of faculty/staff;
  • Participation on an athletic team that has in-season practices and/or competes during January;
  • Employed by a department/office and authorized to work during January for a minimum of 16 hours per week.
  • Outside of these reasons, students may seek special accommodation for extenuating circumstances (such requests will be reviewed via the online form by the Director of Residential Life).

A survey will be sent directly to students asking all students to document their plans for January term to serve as a housing request and occupancy check. 

Additional notes:

  • Students who are approved to reside on campus for January will reside in their currently assigned rooms.
  • Residence halls will open for January Term at 12pm/noon on Tuesday, January 3, 2023.
  • There is no cost to students or departments for January Interim housing (students are billed for their Fall and Spring housing assignments); only those who need to be here during January are approved to reside on campus.
  • The Residential Life office will be open Tuesday, January 3, 2023 from 8am-4:45pm for those needing to pick up a key for their January/Spring housing assignment.

Spring semester classes begin Monday, February 6, 2023. It's expected that most students will return to campus on Sunday, February 5, 2023 if arriving for Spring semester. Touring Week does not require approval for housing or early return, residential housing is considered open during that period.

Spring Break/Easter Recess

  • All residential housing (including all halls, apartments, townhomes, and houses) is closed from 9am on Saturday, April 1, 2023 until 12pm/noon on Sunday, April 9, 2023.
  • Students are eligible to request break housing if they:
    • reside further than 350 miles from campus/are an international student;
    • are required to remain on campus for an academic, administrative, or athletic department (must list coach/instructor/supervisor name and department);
    • are approved for special accommodation for extreme extenuating circumstances (requests will be reviewed via the online form by the Director of Residential Life).
  • Form Submission Deadline: Sunday, March 19, 2023. Submissions after the posted deadline are subject to a $25 late processing fee. Remaining in housing without submitting in advance for approval is subject to a $50 improper checkout fine.

SPRING BREAK HOUSING FORM

Moving out of the residence halls 

If at any time you are permanently moving out of campus housing, you must return your room key to the Residential Life office as confirmation of your check out/move out. Please request a checkout envelope or stop by the Residential Life office to pick one up - a checkout envelope and your key(s) must be returned directly to the Residential Life office/drop box, Campus Center 105 to confirm your move-out. ($150 improper checkout charge if not completed, plus $100 each for non-returned keys).

All your belongings must be removed from your room before checking out. If you have a bed loft, you'll need to contact their customer service directly to coordinate pickup/return ($150 improper checkout charge if left in room): 

If you are transferring/withdrawing, please be sure to complete the withdrawal process starting with the Dean of Students office. 

Questions? Please contact reslifegustavusseduu, call 507-933-7529, or stop by the Residential Life office, Campus Center 105 (Monday-Friday, 8am-4:45pm).