Move OutResidential Life

See below for end of year check-out procedures.

Mid-Year Departures:

If at any time you are permanently moving out of campus housing, you must return your room key to the Residential Life office as confirmation of your check out/move out. Please request a checkout envelope or stop by the Residential Life office to pick one up - a checkout envelope and your key(s) must be returned directly to the Residential Life office/drop box, Campus Center 105 to confirm your move-out. ($150 improper checkout charge if not completed, plus $100 each for non-returned keys).

All your belongings must be removed from your room before checking out.

If you have a loft or other rental from BedLoft.com, you'll need to contact their customer service directly to coordinate pickup/return ($150 improper checkout charge if left in room): Phone: 866-651-5638, E-mail: service@bedloft.com

 If you are transferring/withdrawing, please be sure to complete the withdrawal process starting with the Dean of Students office. 

Move-out Deadlines - May 2025

  • All Residence Housing closes to non-graduating seniors on Saturday, May 3, 2025 at 9am.
  • All Residence Housing closes for graduating Seniors on Monday, May 5, 2025 at 9am.
  • An after-finals housing request approval is required for all non-Seniors requiring housing after May 3, 2025 at 9am, and all Seniors requiring housing after May 5, 2025 (based on your Spring assignment, you may need to be placed in a temporary assignment, or involve a move to Summer Housing).
  • If you have questions about Summer Housing, see more information here. 

As you plan your departure from campus, please read below for detailed move-out/check-out information. 

A checkout/move-out process envelope will be placed on your door by Reading Day. If you are departing prior to that date, or did not receive one, pick one up from the Residential Life office (Campus Center 105) - you will confirm a departure time, move-out your belongings and prepare your room, and then return your key to Residential Life to confirm your move out. 

Preparing for Move Out 

Before students leave, they need to complete all tasks listed on the check-out envelope. This includes but is not limited to: 

  • Remove all personal belongings. Double check dressers, closets, drawers, etc. (Charges assessed based on quantity/size of left items)
  • Take all garbage out to the dumpster and clean the garbage, recycling, and compost bins (minimum $25 charge, more based on volume)
  • Dust all surfaces (desk, dresser, heaters, etc.), Wipe out desk and dresser drawers. ($25-75 charge for room cleaning, depending on amount needed)
  • Clear floor of debris ($25-50 based on cleaning that needs to be done by staff)
  • Ensure all original furniture is in room and assembled completely/correctly (charge per missing/disassembled item)
  • Set bed so that the top bracket is resting on the fourth rung from the bottom. ($25 charge for incorrect height)
  • If you are returning a rented refrigerator unplug & defrost it 24 hours before returning it to avoid puddles or gross smells. Apartments/Houses – You do NOT need to defrost the College refrigerator.
  • Return items rented from BedLoft.com to BedLoft ($150 improper checkout charge if items left in room/Hall).

Note: you should not paint, fill holes, or attempt to repair any damages. Physical Plant will re-do it and you will still be billed for the damage. If you have issues removing a 3M tab - leave it there! Physical Plant will remove it safely to prevent damages.

Staff will use your Room Condition Report (RCR) from move-in and compare the condition of your room after you leave. All damages not specified when you moved in, aside from normal wear and tear, will be recorded and charged to you. Charges which cannot be attributed to a single roommate will be divided equally between roommates. If you would like to take responsibility for a specific damage now, please email reslife@gusavus.edu. 

The Checkout Process

All checkouts will be done using a contact-less system. Checkout will not require you to wait for a staff member to be present to check out of your room and leave campus, but we do ask all residents to book a time slot for their departure so we can track room statuses.

  1. Schedule a departure time - you will receive a booking link via email. If you are moving out and leaving campus before the first posted time slot, please follow the general move-out instructions; return your checkout envelope/room key directly to the Residential Life office, Campus Center 105.​
    1. Residents will receive an envelope with checkout instructions on their door. This envelope will have all move out instructions, as well as a checklist for the resident printed on it. If you do not find an envelope on your door prior by Reading Day, stop by the Residential Life office to pick one up!
  2. Prepare your room for move out in advance. Your departure time slot will be for when you are *ready to depart* your room. At your departure time, return your checkout envelope with your key(s) inside (you should ​receive one on your door prior to move-out, if you do not, pick one up from the Residential Life office).
  3. Prior to your scheduled departure, complete all move-out tasks according to the checklist on a checkout envelope.
  4. Once the checklist (on your checkout envelope) has been completed, residents will place their room keys in the envelope, seal it, sign it, and return the envelope with their key(s) directly to the Residential Life Office (Campus Center 105). For after-hours departures, there is a secure drop slot outside the door and keys will be checked in the next morning. Failure to return room keys will result in a $100 charge (per key).
  5. After a room is fully vacated, Residential Life staff members will check the condition of rooms and will use the Room Condition Report completed during move in to assess any damages.

If a student would like to request a “traditional checkout”, which involves a face-to-face appointment with Res Life staff or CF, you must make that request at least 48 hours in advance of your intended departure date, email reslife@gustavus.edu.

Other Closing Information
Quiet Hours: 24-hour Quiet Hours will begin on the last day of classes, Tuesday, April 29, 2025 at 10pm and continue until Friday, May 2, 2025 at 3pm. Violating quiet hours will result in an automatic noise citation; no warnings will be given by Residential Life staff. 

Improper Checkout: $150 - Students will be charged for improper checkout for any of the following (in addition to any cleaning/trash removal fees). - not returning their Bedloft.com rentals directly to the company, leaving non-Gustavus furniture in rooms, not scheduling a move-out time, and/or not returning their key directly to the Residential Life office. 

Trash/Dumpsters: All items from your room must be taken home or thrown away. Dumpsters will be parked near the building starting during finals week. Items left in your room or in the hallway will result in additional charges at checkout. 

Trash 2 Treasure Donation program!

Got gently used stuff you need to get rid of before heading home? Drop it off in the 2nd annual Trash 2 Treasure Move Out Donation Program, coordinated by the sustainability interns in the Johnson Center for Environmental Innovation and Facilities.

  • When: Annually at the end of the Spring semester, dates sent out via email (donations open April 28 and are collected through May 5, 2025). 
  • Who: Open to all students living in on-campus residential halls.
  • Why: To collect and redistribute gently used items that might otherwise be thrown into dumpsters headed for a landfill. Last year we diverted over 4500 lbs from the landfill! These items will be available to the campus community at the Gustie Garage Sale in fall. Stay tuned, returning students!
  • What: Check out the Accepted Items list and plan ahead to drop your items off at the nearest collection station. Please try to redistribute large couches or other bulky furniture to underclassmen before donating as we have limited storage space.
  • Where: This year there will be collection stations for donations of gently used items at the following locations:
    • College View - Large multi-use room
    • Norelius - Lounge - area near the pool table
    • Complex - Basement of North
    • Pittman - Basement
    • Sohre - Basement
    • Southwest - Kitchen/lounge area
    • Uhler - Basement
    • Residents in other on-campus housing may bring items to these collection stations. Students and staff are also welcome to take any items they will use from the donation stations at any time during the collection. 

Let’s put less in the landfill and re-purpose some great items this year! Happy move-out!

Lofts/Bedloft.com Rentals

All lofts should be disassembled prior to the start of 24-hour quiet hours (Tuesday, April 29, 2025 at 10pm). Bedloft.com will be on campus (across from Pittman Hall and in the parking lot between Norelius Hall and the Campus Center) for loft returns during move-out:

  • Wednesday, April 30 from 9am-3pm at the following locations:
    • 8am-12pm: Norelius Hall
    • 12:30pm-4:30pm: Pittman Hall (by the Art/Theatre building)
  • Thursday, May 1 from 9am-12pm at both locations:
    • 8am-1pm: Norelius Hall
    • 8am-1pm: Pittman Hall (by the Art/Theatre building)

If you are unable to make your return during these dates/time, you MUST coordinate in advance with BedLoft.com on how to complete your return.

Leaving your loft in your room will result in a $150 improper checkout charge.

Damages: Look around your room now. Is there anything that needs to be repaired? If so, please submit a work order (via the Physical Plant maintenance request form). If anything is broken at the time of your checkout, you may be charged to have it fixed. Staff will use your Room Condition Report (RCR) from move-in and compare the condition of your room after you leave. Any and all damages that were not specified when you moved in, aside from normal wear and tear, will be recorded and charged to you. If one roommate does not take responsibility for a specific damage, charges will be divided equally between roommates. If you would like to take responsibility for a specific damage now, please email reslife@gustavus.edu.

Storage

Limited storage space is available for students who live farther than 350-miles from Gustavus. 
  • A storage request form is required in advance of any attempt to place items into storage. Complete the form here at least 2 business days in advance to have your request approved. Then you will need to bring the Residential Life office-issued approved inventory sheet and storage labels for your items to the Collegiate Fellow in order to be able to put items in Storage.
    • The following items may not be stored:
      • Food/perishable items
      • Furniture, lofts, carpet rolls
      • Appliances (i.e. mini-fridge, microwaves)
      • Bikes, kayaks, or other large sporting gear
      • Policy violations
    • Storage Out: All items that are currently in storage must be removed by Friday, April 25 at 10pm. To retrieve items from storage, you can contact a CF on Duty from 7-10pm.
      • Any items left in storage as of Saturday, April 26 will be disposed of/donated to Trash 2 Treasure. If you have belongings that need to be stored for the summer, remove those items by April 25 submit a NEW storage request to re-store those items after April 29.
    • Storage In: Advanced approval via form submission required. Limited storage space is available for students who live farther than 350-miles from Gustavus.Items can be put into storage starting the Tuesday, April 29 (the day before Reading Day) between 6- 9pm, and subsequent evenings 8-10pm through the evening of Commencement.
    • You will store your items in the hall you are living in NEXT YEAR (look for duty signs to contact the CF on duty nightly starting at 8pm). Some buildings have alternate storage locations due to lack of space in the building, for these locations please store as directed:
      • Arbor View, Pittman, and Sohre residents will store in the Pittman Hall storage room
      • College View , Chapel View, and Norelius residents will store in the Norelius Hall storage room
      • International Center residents will store in International Center storage room
      • Prairie View and Southwest residents will store in the Southwest Hall storage room
      • Rundstrom and ILS House residents will store in the Rundstrom Hall storage room
      • Uhler residents will store in the Uhler Hall storage room
    • Residential Life does not have boxes available, but please check with Dining Service, the Post Office, and/or the Book Mark as they often have extra boxes available (especially with advanced notice/planning).
    • Storage access is not readily available after Commencement/over the summer as there are not CFs on duty in all buildings.
    • Any storage requests when CFs are not on duty require 3 business days advance notice and must be coordinated via email at reslife@gustavus.edu. 

Gustavus Adolphus College assumes no liability for items lost or damaged while in storage. Any items abandoned in storage (remaining for 1 year) will be disposed of.