Early Arrival Housing - Fall 2016
What is “early arrival housing”?
Early arrival housing is for any non-first-year student who needs to be on campus before the official opening days. Upperclass students are allowed to move back to campus on Monday, September 5, 2016. Housing does not open for upperclass students until Monday, September 7, so it is a privilege to be allowed on campus prior to the scheduled opening of the residence halls.
All individual students not officially approved by a coach/supervisor/director needing to move into the residence halls before the official arrival date must submit an Early Arrival Application no later than 4:00 p.m. on August 17, 2016. Requests must be submitted by completing the Early Arrival Application - not just with an inquiry email or a telephone call. Early Arrival apps may be submitted in person or via email to firstname.lastname@example.org. (If you are an incoming first-year student who needs to arrive early due to travel, please contact our office!)
Students who are returning for athletics or whose supervisors/directors submitted prior approval do NOT need to complete a form (this includes all groups who have official training before school starts, music auditions, etc). If you are unsure if you are on a list for a sponsored group, contact your director/coach/supervisor directly and have them contact us to put you on their list.
How much will it cost?
If you are NOT part of a college-sponsored and approved list (i.e. back for a specific reason like athletics or music auditions, etc) you will be charged $75.00 per night if you are approved to arrive early. Students who are part of requests made by coaches/supervisors/directors WILL NOT be subject to the charge IF they arrive during the time that their group or organization is assigned to arrive. All requests by coaches/supervisors/directors must have the appropriate Vice President’s signature and be submitted by July 28, 2016. Arriving prior to your assigned time will result in a $75 per night charge to the student.
Why do I want to arrive early?
We do not necessarily approve all requests nor do we invite all students to request early arrival.
We do NOT invite students to return early if:
- You just want to unpack and set up your on-campus living space.
- Your roommate is here and you want to be here, too.
- Your parents are going on vacation and they need to drop you off.
- Your summer lease is expiring before the halls open and you need a place to stay.
- You start work at an off-campus job and it would be easier to be back early.
- It’s just more convenient for you to arrive earlier…
We understand that there may be a variety of private, legitimate reasons to arrive early. Those will be handled on a case by case basis. However, if you drop in without approval you will be charged $150.00 per night for each night you are here prior to the opening of the halls.
EXCEPTION: If you are traveling from a home address farther than 350 miles from St. Peter, you get a one-day grace period without a being charged. For instance, you are driving from St. Louis so you would be allowed to arrive on Sunday, September 4 rather than Monday, September 5. Students who meet the 350-mile criteria still MUST apply for early arrival housing if you intend to arrive earlier than your scheduled check-in date.
So what should I do if I can’t move into my room early?
We know you’re excited to get back to Gustavus for the year, but if you’re not approved to arrive early there are other options that may work for you.
- Find a hotel in St. Peter or Mankato..
- Sleep on a friend’s couch off campus or nearby.
- Stay home a little longer.
I know I need to apply for early arrival… now what?
We will review all requests on a rolling basis (up to the August 17 application deadline) and you will receive an email with official permission (or notice of a denied request). We will also include information about where to pick up your keys, etc. NOTE: If you are scheduled to return for a specific reason (i.e. athletics, music auditions, etc), you do NOT need to fill out an individual request as your director/coach should already have given us your name. If you are unsure of details regarding your arrival for a specific reason, contact your director/coach/supervisor directly for info.