New Employee Resources

Human Resources

Staff Toolkit Toggle IconPlus Icon

Before your first day

All new employees are required to contact Human Resources at (507) 933-7304 to schedule New Hire Orientation (NEO). If you are eligible for benefits, you will receive a link to benefits documents. Please review this information prior to NEO. Please complete the new employee paperwork prior to your start date and have your identification.

These forms are to be completed prior to your third day of employment and returned to Human Resources.

Form I-9 

Employment Eligibility Verification. Please complete section one of the I-9. Identification documents required are listed on page 9 of the I-9 form. If you are an alien authorized to work in the United States, you may apply for or retrieve form I-94. Reminder valid identification hard copies are required.

Form W-4

Employee’s Withholding Allowance Certificate. Employees must complete for tax purposes.

Direct Deposit Authorization

Payroll is paid through direct deposit. You may use up to three separate checking and savings accounts to direct your deposits.

Personnel File

Review the following information about your personnel file in Human Resources.

Acknowledgment and Receipt of Receiving the Staff Handbook

Once you received a copy of the Staff Handbook complete this document. Please review the Staff Handbook. The Staff Handbook is also on the Human Resources website under “Internal Resources.” 

Affirmative Action

These Affirmative Action disclosures are voluntary however they help Human Resources understand the differences of our employees. These forms are completely confidential.

Tuition Benefit

Review the Tuition Benefit Plan policy to understand if you are eligible for this benefit.

Salary Spread Over 12-months

Please review the Salary Spread Over 12-months form. Exempt employees who work less than 12 months are eligible. Part-time employees are not eligible.

Faculty Toolkit Toggle IconPlus Icon

Welcome to Gustavus Adolphus College!

Congratulations on your new faculty appointment, and welcome to the Gustavus community! To help make your transition to Gustavus experience the best it can be, this toolkit will guide you through three phases of the onboarding process: prior to your arrival, your first week on campus, and ongoing onboarding.

This toolkit is just one part of your onboarding experience. You will also attend faculty orientation sessions presented by KCEL (Kendall Center for Engaged Learning). We encourage you to explore the many opportunities that await you through KCEL.

Prior to Your Arrival

1. Employment eligibility verification (Form I-9)
Your Form I-9 must be completed within three business days of your appointment start date. You must present original, unexpired documentation in-person to the Office of Human Resources (Carlson Administration Building upper level, 507-933-6315). If you are an alien authorized to work in the United States, you will also need to provide your I-94 admissions form, which can be obtained online through the U.S. and Customs and Border Protection website.

2. Payroll
Direct deposit authorization and federal and state tax withholding paperwork (Form W-4) must be submitted to the Office of Human Resources (Carlson Administration Building, 507-933-6315) within three business days of your appointment start date. Full-time faculty members can opt to have their 9-month salary paid over 12 months. If you are eligible and interested in this option, please complete this request form.

3. Affirmative action
Affirmative Action disclosures are voluntary however they help Human Resources (Carlson Administration Building upper level, 507-933-6315) understand the differences of our employees. These forms are completely confidential.

4. Update your contact information
Contact the Office of Human Resources (humanresources@gustavus.edu) and Office of the Provost (provostoffice@gustavus.edu) to provide an updated mailing address (and any other contact information that may have changed since your initial offer of employment).

5. Review health benefits and complete enrollment forms (benefit-eligible appointments only)
All benefits-eligible faculty will receive a link to benefits documents. Contact Nicole Goebel (ngoebel@gustavus.edu or 507-933-6310), Benefits Specialist in Human Resources, with any questions.

6. Review the academic calendar
The Gustavus academic calendar is available through the Registrar’s website. Having dates of events planned this far out will assist you in your own planning, before and after you arrive on campus.

Your First Week on Campus

1. Check in with your departmental administrative assistant and chair
Your departmental administrative assistant can provide you information regarding your building and office, key requests, telephone needs, post office access, and office supplies. Most administrative assistants work reduced hours in the summer, so please be patient and allow extra time for possible delays in communication.

2. Obtain your Gustavus ID card
After completing the Form I-9 with the Office of Human Resources, you will be able to obtain your ID card from the Dining Service Office (Jackson Campus Center upper level, 507-933-7488). Your Campus ID card can be used for building access, library privileges, at the Book Mark, and more.

3. Register for your parking permit
A parking permit is required to park on campus. Vehicle registration is available online during the summer months. During the academic year, register in person in the Office of Campus Safety (Norelius Hall lower level, 507-933-8888).

4. Visit the GTS Helpline site
The Gustavus Technology Services (GTS) (Olin Hall main floor, 507-933-6111) maintains the College’s email, web, telephone, and other systems. Should you need support for these systems, you will find assistance through the Technology Helpline.

5. Access your Gustavus email and calendar
Once your user account is up and running, visit the Employee Resources page, a portal providing useful links to many campus resources, including your email account and calendar.

6. Set up your telephone
For information about the Gustavus phone services, including voice mail and dialing instructions, visit the Telecommunications website.

7. Explore WebAdvisor
WebAdvisor is designed to deliver secure access to College information and content. On WebAdvisor, you can: view your paystub, get your W-2, and view your benefits elections.

8. Update your online profile page
After setting up your user account, you will be able to create your online Gustavus profile. Login using your Gustavus user name and password at https://gustavus.edu/profiles/ to get started.

9. Schedule your professional portrait
Schedule a time to have your portrait taken. Appointments can be made through the “Profile Photo Appointment” link on the Marketing and Communication website or contact Ann Volk (Lundgren House, 507-933-7520 or avolk@gustavus.edu). Your professional photo can be a great addition to your online profile.

10. Attend new faculty orientation
The Kendall Center for Engaged Learning (KCEL) will hold faculty orientation the week before classes begin. More information will be posted on the KCEL website.

11. Syllabus template
As you begin to prepare for your courses, be aware that you are required to include sections that address Accessibility Resources and Academic Honesty in each syllabus. For your convenience, the Office of the Provost provides a syllabus template.

12. Course evaluations
Any faculty member who wishes to administer the Student Reflection on Instruction (SRI) may do so. The SRI can be accessed at: https://gts.gac.edu/sri/. The standard questionnaire can be viewed on the Kendall Center website at: https://gustavus.edu/kendallcenter/evaluation-of-learning/assessments.php

Ongoing Onboarding

1. Explore wellness and work/life programs
Gustavus is committed to the health and wellness of its faculty, staff, and their families, and offers a number of programs to help you be your best.

2. Visit Gustavus Health Service
Health Service (Jackson Campus Center lower level, 507-933-7630) provides current Gustavus employees with on-campus appointments for such minor illnesses as strep throat, allergies, influenza, and more. Insurance is billed for all appointments.

3. Review College policies
As a member of the faculty of Gustavus Adolphus College, you are subject to and are expected to comply with all applicable College policies and procedures, including, but not limited to, those on our All-College Policies website.

4. Familiarize yourself with campus safety
Your safety is important to us. Familiarize yourself with the emergency evacuation procedure(s) in your building or area; there should be emergency response procedures posted near the entrance of every academic building on campus. Visit the Campus Safety website for additional safety information.

5. Title IX training
The Clery Act requires all higher education institutions to receive training on sexual assault, dating and domestic violence, and stalking. You will be contacted annually by the Title IX coordinator regarding mandatory training opportunities and must respond promptly and as directed.

6. Other important and useful information

How can we help?

If you have any questions about the onboarding process, please do not hesitate to contact us. The offices of Human Resources and Provost are ready to answer your questions in person, on the phone, or via email.

Office of Human Resources
Carlson Administration Building
Saint Peter, MN 56082 USA
Phone: 507-933-7304
Email: humanresources@gustavus.edu 
Hours: Monday-Friday 8:00 a.m. to 4:45 p.m.
Office of the Provost
Carlson Administration Building
Saint Peter, MN 56082 USA
Phone: 507-933-7541
Email: provostoffice@gustavus.edu 
Hours: Monday-Friday 8:00 a.m.-4:45 p.m.

We are so glad you’re here. Welcome to Gustavus!