New Employee ResourcesHuman Resources

Before your first day all onboarding paperwork items are to be completed prior to your third day of employment.

Onboarding Paperwork sent to your email via SignNow to be completed electronically:

• Form I-9 - Employment Eligibility Verification. Please complete section one of the I-9. Lists of acceptable forms of Identification are included with the form and all forms of ID must be presented in their original form. 

• W-4 - Employee Withholding Allowance Certificate. Employees must complete both the Federal and Minnesota forms for tax purposes. These can be updated at any time.

• Direct Deposit Authorization - Payroll is paid through direct deposit. You may use up to three separate checking and savings accounts to direct your deposits.
• Tuition Benefit. Review the Tuition Benefit Plan policy to understand if you are eligible for this benefit; Section 3-9 in the Staff Handbook. 
• Personnel File. Review the following information about your personnel file in Human Resources.
• Receipt of Staff Handbook. Once you received a copy of the Staff Handbook complete this document. Please review the Staff Handbook. The Staff Handbook can also be found here. 
• Affirmative Action. These Affirmative Action disclosures are voluntary however they help Human Resources understand the differences of our employees. These forms are completely confidential.

Background Check: must be completed before your start date and was sent to your email via Accurate.

*Onboarding questions? Contact Jenny Schmidt, jennyschmidt@gustavus.edu

Benefits: If you are eligible for benefits, benefits documents will be sent to your new Gustavus email account at the start of your employment. 

• The all Benefit Enrollment forms along with the Personal Contribution to 403(b) Retirement Account form should be completed and returned to Nicole Goebel in the Human Resources Office. 
  • Visit TIAA.org for retirement planning information and account access.
  • Benefit information, including the current guide and plan documents, may be found here. 

From the HR website, check out our:

• HR Happenings page for current news.
• Sustainability initiatives at Gustavus
• Employee Extras page for employee related discounts and opportunities! 
• Wellness as a Community page for health and wellness options on campus for all employees. 
• Internal Resources page for access to past All Employee meetings, current policies, helpful lists, etc. 

Welcome to Gustavus Adolphus College!

Congratulations on your new faculty appointment, and welcome to the Gustavus community! To help make your transition to Gustavus experience the best it can be, this toolkit will guide you through three phases of the onboarding process: prior to your arrival, your first week on campus, and ongoing onboarding.

This toolkit is just one part of your onboarding experience. You will also attend faculty orientation sessions presented by KCEL (Kendall Center for Engaged Learning). We encourage you to explore the many opportunities that await you through KCEL.

Prior to Your Arrival

1. Onboarding paperwork will be sent to your email via SignNow to be completed electronically

• Form I-9 - Employment Eligibility Verification. Please complete section one of the I-9. All forms of ID must be presented in their original form.
• W-4 - Employee Withholding Allowance Certificate. Employees must complete both the Federal and Minnesota forms for tax purposes. These can be updated at any time.
• Direct Deposit Authorization - Payroll is paid through direct deposit. You may use up to three separate checking and savings accounts to direct your deposits.
• Affirmative Action. These Affirmative Action disclosures are voluntary however they help Human Resources understand the differences of our employees. These forms are completely confidential.

2. Background Check: must be completed before your start date and was sent to your email via Accurate.

3. Update your contact information
Contact the Office of Human Resources (humanresources@gustavus.edu) and Office of the Provost (provostoffice@gustavus.edu) to provide an updated mailing address (and any other contact information that may have changed since your initial offer of employment).

4. Review health benefits and complete enrollment forms (benefit-eligible appointments only)
All benefits-eligible faculty will be sent benefit documents to their Gustavus email account at the start of your employment; please follow the instructions provided. Benefit information, including the current guide and plan documents, are available on the Human Resources website. Contact Nicole Goebel (ngoebel@gustavus.edu or 507-933-6310) with any questions.

5. Review the academic calendar
The Gustavus academic calendar is available through the Registrar’s website. Having dates of events planned this far out will assist you in your own planning, before and after you arrive on campus.

Your First Week on Campus

1. Check in with your departmental administrative assistant and chair
Your departmental administrative assistant can provide you information regarding your building and office, key requests, telephone needs, post office access, and office supplies. Most administrative assistants work reduced hours in the summer, so please be patient and allow extra time for possible delays in communication.

2. Visit the Human Resources Office
Within 3 days of your start date, you must visit the HR Office and present acceptable forms of identification to complete the I9 Employment Verification process. 

3. Obtain your Gustavus ID card
ID cards are available from Campus Safety (Norelius Hall lower level of "A" wing, 507-933-8888). Your Campus ID card can be used for building access, library privileges, at the Book Mark, and more. 

4. Register for your parking permit
A parking permit is required to park on campus. Vehicle registration is available online during the summer months. During the academic year, register in person in the Office of Campus Safety (Norelius Hall lower level of "A" wing, 507-933-8888).

5. Visit the GTS Helpline site
The Gustavus Technology Services (GTS) (Olin Hall main floor, 507-933-6111) maintains the College’s email, web, telephone, and other systems. Should you need support for these systems, you will find assistance through the Technology Helpline.

6. Access your Gustavus email and calendar
Once your user account is up and running, visit the Employee Resources page, a portal providing useful links to many campus resources, including your email account and calendar.

7. Set up your telephone
For information about the Gustavus phone services, including voice mail and dialing instructions, visit the Telecommunications website.

8. Explore MyGustavus
MyGustavus is designed to deliver secure access to College information and content. You can view your paystubs, get our W-2, and view your benefit elections, among other things. 

9. Update your online profile page
After setting up your user account, you will be able to create your online Gustavus profile. Login using your Gustavus username and password at https://gustavus.edu/profiles/ to get started.

10. Schedule your professional portrait
Schedule a time to have your portrait taken. Appointments can be made through the “Profile Photo Appointment” link on the Marketing and Communication website. Your professional photo can be a great addition to your online profile.

11. Attend new faculty orientation
The Kendall Center for Engaged Learning (KCEL) will hold faculty orientation the week before classes begin. More information will be posted on the KCEL website.

12. Syllabus template
As you begin to prepare for your courses, be aware that you are required to include sections that address Accessibility Resources and Academic Honesty in each syllabus. For your convenience, the Office of the Provost provides a syllabus template.

13. Course evaluations
Any faculty member who wishes to administer the Student Reflection on Instruction (SRI) may do so. The SRI can be accessed at: https://eval.gac.edu/sri/. The standard questionnaire can be viewed on the Kendall Center website at: https://gustavus.edu/kendallcenter/evaluation-of-learning/assessments.php

Ongoing Onboarding

1. Explore wellness and work/life programs
Gustavus is committed to the health and wellness of its faculty, staff, and their families, and offers a number of programs to help you be your best.

2. Visit Gustavus Health Service
Health Service (Jackson Campus Center lower level, 507-933-7630) provides current Gustavus employees with on-campus appointments for such minor illnesses as strep throat, allergies, influenza, and more. Insurance is billed for all appointments.

3. Review College policies
As a member of the faculty of Gustavus Adolphus College, you are subject to and are expected to comply with all applicable College policies and procedures, including, but not limited to, those on our All-College Policies website.

4. Familiarize yourself with campus safety
Your safety is important to us. Familiarize yourself with the emergency evacuation procedure(s) in your building or area; there should be emergency response procedures posted near the entrance of every academic building on campus. Visit the Campus Safety website for additional safety information.

5. Title IX training
The Clery Act requires all higher education institutions to receive training on sexual assault, dating and domestic violence, and stalking. You will be contacted annually by the Title IX coordinator regarding mandatory training opportunities and must respond promptly and as directed.

6. Other important and useful information

• Office of the Provost
  o Information for New and Prospective Faculty
  o Faculty Book
  o Dual Career Resources
• Office of Human Resources
• Campus Map
• Sustainability Initiatives at Gustavus
• Gustavus Technology Service
  o Online directory
  o Technology Information for New Gusties

How can we help?

If you have any questions about the onboarding process, please do not hesitate to contact us. The offices of Human Resources and Provost are ready to answer your questions in person, on the phone, or via email.

Office of Human Resources Carlson Administration Building Saint Peter, MN 56082 USA Phone: 507-933-6315 Email: humanresources@gustavus.edu  Hours: Monday-Friday 8:00 a.m.-4:45 p.m.

Office of the Provost Carlson Administration Building Saint Peter, MN 56082 USA Phone: 507-933-7541 Email: provostoffice@gustavus.edu  Hours: Monday-Friday 8:00 a.m.-4:45 p.m.

We are so glad you’re here. Welcome to Gustavus!