COVID-19 (coronavirus) Information

Health Service

Gustavus Adolphus College officials and medical professionals continue to closely monitor the global outbreak of a respiratory illness caused by the 2019 novel coronavirus (COVID-19) and are preparing for any impacts the virus may have on the health and well-being of our students, faculty, and staff.

  1. Safety first! Gustavus officials are committed to the wellbeing of all members of the College community.
  2. Learning continues! The College has transitioned to online course delivery for the remainder of spring semester.
  3. We're here to help! Check out the frequently asked questions below or call the Gustavus Health Service at 507-933-7630.

Student COVID-19 Self Reporting EMPLOYEE SELF-ASSESSMENT QUESTIONNAIRE

Latest Update

May 26, 2020: Today marks the end of final exams, and with it, the end of the 2019-2020 academic year. President Bergman emailed students and parents with reflections on the last 10 weeks and thoughts looking forward.

Past Updates

FAQs

  • Students
  • Prospective Students
  • Faculty
  • Staff
  • Alumni
  • General

How will spring classes be delivered?

All spring semester classes have transitioned to online course delivery. This can take a variety of forms, from readings and responses on Moodle, to Google Meet or Zoom meetings, to watching recorded lectures. Each professor is responsible for contacting their classes with updated course expectations. The Academic Support Center has developed a list of study tips for online learning.

What is the plan for Fall Semester 2020?

After considering the modeling for COVID-19 spread in Minnesota and having productive conversations with the Minnesota Department of Health, the College is developing plans to deliver in-person, on-campus classes this fall if circumstances allow.

How will classes be graded?

By vote of the Gustavus faculty, students will now have options for pass/fail grading of Spring 2020 courses. By default, students will receive a grade of P (pass) or F (fail) for all courses in Spring 2020.

Instructors must maintain letter grades for each student in each course, and will enter letter grades as usual when reporting final grades at the end of the semester. The Registrar's Office will automatically convert reported letter grades of D or better to a grade of P, unless the student has submitted a request for a letter grade as noted below. Spring 2020 courses passed with a grade of P will satisfy any relevant major, minor, and general education requirements.

Students will have the option of requesting a letter grade for any of their Spring 2020 courses. Students must submit the requests for letter grades to the Registrar's Office on a per-course basis. These requests are due to the Registrar's Office by the revised Withdrawal deadline, May 20. This policy does not apply to courses that were originally offered with Pass/Fail grades.

Can I still use the Gustavus Health Service and Counseling Center? What about the Academic Support Center?

Yes, remotely. The Health Service and Counseling Center are moving to a telehealth and telecounseling model for the remainder of the academic year. More information is available on the departmental websites.

Academic Support Center staff are available through a variety of remote meeting and communication tools. Please start by emailing the designated staff member below.

  • Accessible technology: Cinde Wiebusch
  • Accessibility resources: Katy Clay
  • Academic support: Jane Lalim
  • Advising and registration: Tom McHugh

What are the plans for Commencement?

Commencement, originally scheduled for May 30, has been postponed until circumstances allow. Gustavus will hold on-campus commencement exercises for the Class of 2020. A variety of dates and scenarios are being considered. The College is committed to celebrating the accomplishments of our soon-to-be graduates with an in-person, on-campus ceremony.

When can I move my belongings out of my residence hall?

Residential Life continues to work on a comprehensive plan for a coordinated move-out that will take place after the Minnesota “Stay at Home” order is lifted. This move-out is expected to take place over the course of several weeks to allow for proper social distancing. More information will be communicated in the coming weeks. We will be utilizing an online scheduling program to have each student sign up for a time slot to move your items out of your building. We are working on finalizing the timeline and it will be sent once completed. Students who reside more than 350 miles from campus will be able to have their belongings stored on campus over the summer.

What if my car is still on campus?

Your vehicle will be treated the same as the rest of your property. All vehicles should be removed from campus when you move the rest of your property out. If you live over 350 miles from campus, your vehicle can stay where it is for the summer. Please notify Residential Life that you have a vehicle on campus when you contact them about storing your property, and they will notify Campus Safety.

How can I get my mail and packages?

The Gustavus Post Office will continue to pick up mail and receive packages. The Post Office will be open from 10 a.m.-2 p.m. weekdays for pick-up and deliveries. If you are off campus and expecting a first class letter or a package, please communicate with the Post Office at 507-933-7599 or email Karen Yess if you need it forwarded. If you would like all first class mail and packages forwarded, please email Karen with your preferred mailing address. Please provide your student ID number for potential shipping charges. Not all original shipping methods can be forwarded free of charge. If you choose not to have packages and mail forwarded, remember to stop by the Post Office to pick up your items when you are back on campus.

Is Gustavus Technology Services (GTS) still available for questions?

Yes. Students are encouraged to visit the GTS continuity website. To contact GTS directly, please use any of the following methods (Monday-Friday 8 a.m.–4:45 p.m.)

Will I receive a refund or credit for room and board? What about parking fees?

Yes, if your student account had room and/or meal plan charges for the current semester. Gusties who were living in campus housing this semester and left campus will receive a 40 percent credit to their student account for their housing charges. Students who had a meal plan this semester and left campus will receive a credit to their student account in the amount of their remaining meal plan balance. Students who possess a currently valid parking permit will receive a $70 credit to their student account. More detailed information about refunds and credits is available online. Individual student account details will be mailed to students at their address of record.

Do I still need to pay my fall registration deposit?

Students who are returning in the fall may wait to see the results of any refunds/credits prior to making further payment for the $500 fall deposit. If you receive a refund, it will first be applied to any outstanding balance on your student account, then applied to your $500 fall registration deposit.

For example, first-year student Gus Davis has an outstanding balance of $1,000 on their student account and will receive credits and refunds totaling $1,600. The first $1,000 will clear the outstanding balance on the student account, the next $500 will be applied to the fall registration fee, and the remaining $100 will go on the student account as a credit for Fall 2020.

Can I continue to work my student employment job?

No. With limited exceptions, student employment has been suspended for the remainder of the academic year. Student employees will receive a grant that is equal to their average weekly earnings multiplied by the nine (9) remaining weeks of the semester. Questions can be directed to Aimee Johnson in the Financial Aid office.

How many students are still on campus?

Approximately 75 students remain in on-campus housing and are being supported by Dean of Students, Residential Life, Dining Service, and Custodial staff.

What should I do with my textbooks?

  • If you have rental textbooks that you would like to keep, please email ekuiper@gustavus.edu.
  • If you have rental books you are finished with, you can either drop them in the "Rental Return" bin outside of The Book Mark when you are on campus to move out of your dorm
    OR
    If you have rental books you are finished with, and not returning to campus, please ship them to:

 The Book Mark 
 c/o Rental Returns
 800 West College Avenue
 Saint Peter, MN 56082

  • All rentals must be checked in and/or be postmarked before the end of day Tuesday, May 26 to avoid penalties. 
  • If you have books you would like to get rid of that are not rentals, you can sell them back by clicking this link: Sell your Non-Rental Textbooks Here.

 

I’m an admitted student and want to commit to Gustavus. How do I do it?

First, watch Dean of Admission Richard Aune’s message to admitted students. Then, make your enrollment deposit online. Be sure to join the Gustavus Class of 2024 Facebook group to get to know your future classmates!

Is the admission office open?

Admission counselors are available by email or phone to answer your questions or connect you with faculty, coaches, conductors, and staff. The admission staff is not meeting with prospective students in person at this time.

Can I visit campus?

The campus is closed to visitors through at least May 4 due to Minnesota’s “Stay at Home” order. After that time, the College will reevaluate the visitor policy. In the meantime, prospective students are invited to check out the Gustavus Virtual Tour, email or call their admission counselor, or browse the Gustavus website.

How can I get my admission questions answered?

We encourage you to browse the Gustavus admission website for information about the admission process, financial aid, and academic and co-curricular opportunities. Have a more specific question? Feel free to reach us in any of the following ways:

I’m just starting my college search. How can I get information about Gustavus?

To start learning more about Gustavus, tell us about yourself. Explore the Gustavus website. Take a virtual tour. Do you have questions? Contact your admission counselor!

How will classes be graded?

By vote of the Gustavus faculty, students will now have options for pass/fail grading of Spring 2020 courses. By default, students will receive a grade of P (pass) or F (fail) for all courses in Spring 2020.

Instructors must maintain letter grades for each student in each course, and will enter letter grades as usual when reporting final grades at the end of the semester. The Registrar's Office will automatically convert reported letter grades of D or better to a grade of P, unless the student has submitted a request for a letter grade by May 20, 2020. Spring 2020 courses that yield a grade of P will satisfy any relevant major, minor, and general education requirements.

Students will have the option of requesting a letter grade for any of their Spring 2020 courses. Students must submit the requests for letter grades to the Registrar's Office on a per-course basis. These requests are due to the Registrar's Office by May 20. This policy does not apply to courses that were originally offered with Pass/Fail grades. The form for submitting letter grade requests will be available on the Registrar’s website or webadvisor in the coming weeks.

What further guidance should I provide to my students as they consider whether to take their courses for letter grades or Pass/Fail grades?

  • The form for requesting letter grades can be found here, on the Registrar’s website, or in WebAdvisor.
  • Grades of “Pass” are not accounted for in the calculation of GPA; however, “Fail” grades in courses graded P/F are accounted for in GPA calculations.
  • There are a few important reasons students may want to request letter grades in some or all of their courses.
    • Veterans Administration (VA) tuition benefits currently only apply to courses taken for a letter grade; some other scholarships and forms of financial aid may have similar restrictions.
    • Some graduate and professional programs strongly recommend or even require that certain prerequisite courses be taken for a letter grade. We do not know how/whether these graduate and professional programs, such as medical schools, disciplinary-specific graduate programs, law schools, will account for this COVID-19 semester in their consideration of applications.
    • Some students must raise their GPAs in order to graduate, to avoid or be removed from Academic Probation, or to gain admission to certain programs of the College (e.g., Nursing), etc.
      • The Faculty are still in discussion about Academic Probations, as it relates to Pass/Fail grades.
    • Some students are re-taking courses for an improved grade. If students are repeating the course because of failing the first time, they may take the course Pass/Fail. A passing grade will remove the previous letter grade of F from the record. Alternatively, if students are repeating the course for a better grade (i.e. they received a D the first time), it is recommended that they take the course for a letter grade provided that they anticipate earning a better grade.

What is the impact of Pass/Fail grades on the Dean’s list and Academic Probations process?

Both of these matters are still under discussion at this time.

Can student employees continue to work?

With limited exceptions, student employment has been suspended for the remainder of the academic year. Student employees will receive a credit to their student account that is equal to their average weekly earnings multiplied by the nine (9) remaining weeks of the semester. Questions can be directed to Aimee Johnson in the Financial Aid office.

What if students or faculty are having internet issues at home?

Questions should be directed to Gustavus Technology Services via the GTS helpline at 507-933-6111 or helpline@gustavus.edu.

Can students receive free textbook access now from Book Mark or library for books they were using that were on reserve in library?

Potentially yes. Please visit the library website for COVID-19 resources.

Google has increasingly long delays for uploading video recordings to Google Drive. Is there a way around this?

GTS has suggested alternatives to Google Meet recordings; Snagit is a useful tool for lecture capture that won't have the same delays as Google Meet. Please contact GTS if you are facing issues.

Is the College going to purchase proctoring software for exams?

No, we are not purchasing proctoring software. Please see this recent post about academic honesty on faculty-l.

Will I need to track student attendance and participation? What should I do if a student is not completing assignments or showing up in my synchronous learning opportunities?

If you are not seeing a student engage in your learning opportunities, please email the student directly and create a Starfish warning flag for the student. You will receive more information from the Provost Office on tracking student attendance, which might be necessary due to distance learning requirements set by HLC.

I am awaiting a package at the Post Office. What are their hours?

The post office is open 10-2 p.m. Monday-Friday. However, while under the “Stay at Home” order, please limit your time in the campus center and on campus in general.

I have noticed a small water leak in my academic building or my building’s bathroom needs to be cleaned. What should I do?

If you are on campus, please fill out a Physical Plant work request. Please note that this form only works if you are on campus; if you are off campus, email pplant@gustavus.edu.

Will the Nobel Hall project be delayed due to COVID-19?

Currently, we are anticipating that Nobel faculty will have access to the renovated Nobel Hall on August 3, 2020, as planned. At this time, we anticipate that the entire building will be open and available for classes and work in the Fall 2020.

Is the Registrar's Office going to convert paper forms to online processes (emails or Google forms) for the remainder of the semester?

The Registrar’s office will accept Add/Drop, Withdrawal, applications for graduation, or other forms electronically or via email confirmation during the Spring 2020. Students must still obtain the appropriate approvals by faculty via email or signatures.

Is the Library still open? How do I get more information about library services during COVID-19?

The Library is not open for patrons, however Library staff and faculty are continuing to serve student and faculty needs. More information is available online.

I’m stumped about technology and teaching online resources. Where can I find some help?

GTS has developed a website that includes online teaching resources. The Kendall Center for Engaged Learning has launched a private Facebook group for faculty members to discuss their transition to online learning and share tips. A teaching and learning Moodle course is also available for faculty.

What are the new dates and deadlines for the Spring 2020 semester?

  • Second half half-semester courses will begin Monday, April 6 (originally March 30).
  • Midterm grades to be due Monday, April 13 (originally April 2).
  • Withdrawal deadline for both full semester courses and second half half-semester courses will be 4 p.m. on the final day of classes, Wednesday, May 20 (originally April 24 for full semester and May 8 for half-semester courses).
  • Fall 2020 Registration. Fall 2020 class registration for current Gustavus students will take place Monday, April 27 to Thursday, May 7. Students will receive their individual WebAdvisor registration appointment times from the Registrar via email.

Where can I access old faculty-l messages?

All Faculty-L messages are saved in a searchable online archive available on the Provost's Office Website. Simply follow the “Faculty-L Submissions” link in the left navigation to and click on the “Faculty-L Archives” link on that page.

What was the outcome of the vote on Student Reflection Instruments during the spring 2020?

By vote of the Gustavus faculty (93 yes, 1 no), the following motion has been passed: “The Faculty Personnel Committee requests the exclusion of Spring 2020 SRI data from the required dossiers of all faculty members undergoing annual review, third-year review, or tenure or promotion review during the 2020-2021 academic year.” In collaboration with the Faculty Personnel Committee and the Third Year Review Subcommittee, the Provost Office will communicate further details for faculty affected by this change.

How is Gustavus managing payroll at this time? What about benefits?

The College has committed to paying all employees their full wage/salary and providing their usual benefits through at least May 31, 2020.

Employees are expected to regularly discuss their ongoing work expectations and work arrangement with their supervisor. An effort should be made to maintain a collaborative environment by responding to phone calls, emails, virtual meetings, and other forms of communication on a daily basis.

Employees are expected to fulfill their work responsibilities to the best of their ability. The College will continue to provide support to make remote and on-campus work arrangements successful.

How should I work during Minnesota’s “Stay at Home” order?

“Stay at Home” means that all employees should work from home, except for those whose roles are required to fulfill the College’s limited on-campus operations. Your supervisor will contact you if you have on-campus responsibilities during this period. Additionally, remaining on-campus employees should only be on campus when their duties require them to be.

What if I am having internet issues at home?

Questions should be directed to Gustavus Technology Services via the GTS helpline at 507-933-6111 or helpline@gustavus.edu

What if I get sick?

Take steps to get professional medical advice and prevent the spread of any respiratory virus, including COVID-19 by doing the following:

  • Review current guidance from the Minnesota Department of Health or Center for Disease Control and Prevention.
  • Stay home when you have a fever or cough. You must remain home for a minimum of seven (7) days from the onset of symptoms, and longer depending on how long symptoms last. Please review online guidance as recommended above.
  • Avoid contact with others.
  • Cover your mouth and nose with a tissue or your sleeve (not your hands) when coughing or sneezing.
  • Wash your hands with soap and water immediately after coughing, sneezing or blowing your nose. If soap and water are not available, use a hand sanitizer that contains at least 60 percent alcohol.

How should I track my time away?

Non-exempt (hourly) employees should use the normal time-entry system to track time.

  • When working a full shift remotely, no change to time entry is necessary
  • If not working due to COVID-19 related reasons and/or for reduced hours, use code ECC for the time not actively working.
  • If an employee is taking planned time away, PTO should be entered.

Exempt (salaried) employees must use the TimeAway tracking tool through WebAdvisor.

  • When working a normal work day remotely, no entry is necessary.
  • If not working due to COVID-19 related reasons, use the “Other” column and the code of COV to track that time.
  • If an employee is taking planned time away, Vacation time should be entered.

Any questions regarding time away entry or pay should be directed to Barb Lundgren. All other inquiries may be directed to the Office of Human Resources.

Can student employees continue to work?

No. With limited exceptions, student employment has been suspended for the remainder of the academic year. Student employees will receive a grant that is equal to their average weekly earnings multiplied by the nine (9) remaining weeks of the semester. Questions can be directed to Aimee Johnson in the Financial Aid office.

Other questions?

Email Nicole Goebel in the Office of Human Resources and copy your supervisor.

Will Gustavus hold Reunion Weekend for classes ending in 0 and 5?

Reunion Weekend 2020 has been postponed due to continuing concerns surrounding the coronavirus (COVID-19). As always, the health and safety of our alumni and guests are our utmost concern. We are committed to giving our alumni in classes ending in 5s and 0s a full-fledged Gustie reunion celebration in the summer of 2021 and will reach out as more details become available.

Will regional chapter events and the Show the World rollout tour continue?

All Gustavus spring events have been canceled or postponed out of an abundance of caution and care for all members of the College community. With travel advisories, “Stay at Home” or “Shelter in Place” orders, and restrictions on group gatherings, we are unable to hold these events as scheduled.

What about Commencement for Gustavus seniors?

Commencement, originally scheduled for May 30, has been postponed until circumstances allow. Gustavus will hold on-campus commencement exercises for the Class of 2020 when large gatherings are allowed.

How is the College making decisions in response to COVID-19?

If you have a connection with a Gustavus student, professor, or staff member, reach out with a note of encouragement.

If you are so inclined, you may contribute to the Gustavus Student Emergency Fund. This fund is meant to support current students in times of unexpected financial hardship. As you can imagine, some of our students are facing significant financial difficulties right now.

The Student Emergency Fund helps with costs such as:

  • Transportation costs for students to leave campus and return home;
  • Transportation costs for students trying to return home from abroad;
  • Support for moving out of their residence halls (e.g., boxes, storage, shipping);
  • Distance learning materials and needs;
  • Highspeed internet access at their home addresses.

What do we know about the COVID-19 (formerly known as 2019 Novel Coronavirus)?

The 2019 Novel Coronavirus (COVID-19) is a new respiratory virus first identified in Wuhan, Hubei Province, China. Learn more about COVID-19.

Are there any cases of COVID-19 at Gustavus?

No. There are no known cases of COVID-19 at Gustavus. Please visit the Minnesota Department of Health for information about cases in Minnesota. There are currently cases in Nicollet County, where Gustavus is located.

What are the symptoms of COVID-19?

The main symptoms include fever, cough, and shortness of breath. Some people may experience a runny nose or sore throat as well. Some people have very mild symptoms. In severe cases, pneumonia and other complications can develop, especially for persons who are higher risk because of age, weakened immune systems or underlying health conditions.

How is the virus transmitted?

The latest research has determined an average incubation period (time of infectivity to development of symptoms) of five (5) days, with a range of 2-14 days. Details about the virus transmission are still being researched and developed, but it appears to be in respiratory droplets. You are most likely to contract the virus if someone coughs or sneezes on you, or if you touch something that someone else who is infected has touched and then touch your face (specifically eyes, nose, or mouth). You can greatly decrease your risk of transmission by regularly washing your hands, cleaning surfaces that are touched regularly (cell phone, door handles, light switches, etc.), and avoiding touching your face. Learn what is known about the spread of COVID-19.

I’m sick. How do I know if it is COVID-19 or something else, like influenza ?

COVID-19 symptoms and influenza symptoms can be similar. If you think you may be experiencing symptoms of a respiratory illness such as influenza or COVID-19, please review the recommendations from the Minnesota Department of Health about what do to if you feel sick. Local clinics and hospitals have asked that you CALL ahead before going to any medical facility. You can also go online to the COVID-19 Symptom Self-Checker from the Center for Disease Control and Prevention.

Guidance and recommendations are changing regularly, so look at the online guidance from the Minnesota Department of Health or call their COVID-19 hotline at 651-201-3920 or 1-800-657-3903 from 7 a.m. - 7 p.m.

How can I protect myself from contracting COVID-19, influenza, or other respiratory illnesses?

The best way to prevent any infection is to avoid being exposed to the virus.

  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Clean and disinfect frequently touched objects and surfaces.
  • Practice social distancing. Do your part to protect your community. See the MDH guidance on how to Slow the Spread.

What do I do if I am worried I may have contracted COVID-19?

Take steps to get professional medical advice and prevent the spread of any respiratory virus, including COVID-19 by doing the following:

  • Review current guidance from the Minnesota Department of Health or Center for Disease Control and Prevention.
  • Stay home when you have a fever or cough. You must remain home for a minimum of seven (7) days from the onset of symptoms, and longer depending on how long symptoms last. Please review online guidance as recommended above.
  • Avoid contact with others.
  • Cover your mouth and nose with a tissue or your sleeve (not your hands) when coughing or sneezing.
  • Wash your hands with soap and water immediately after coughing, sneezing or blowing your nose. If soap and water are not available, use a hand sanitizer that contains at least 60 percent alcohol.

Is there a vaccine for COVID-19?

Currently, there is no vaccine available for COVID-19. The CDC is closely monitoring the issue and will provide updates on their website.

I’m worried about someone who might be sick or might have been exposed to COVID-19. What should I do?

Encourage them to review current recommendations from Minnesota Department of Health or Center for Disease Control and Prevention.

Where can I get more information?

The COVID-19 (coronavirus) Information website will have links and postings of campus communication. Gustavus recognizes this is a stressful situation for many members of our community. Please be sure you are taking care of yourself and others.

Does Gustavus restrict travel to any areas or countries?

Gustavus has decided to suspend all College sponsored travel at this time. Guidance from Minnesota Department of Health (MDH), the State Department, and the Centers for Disease Control and Prevention (CDC) is informing our travel policies. Anyone returning from a country with a Level 3 Travel Health Notice would be subject to 14 days of quarantine prior to returning to campus. There are countries in which Gustavus does not currently permit any college sponsored travel to occur, this list can be found on the Center for International and Cultural Education website. As of 3/19/2020 the State Department has issued a Level 4 travel advisory.

What is Gustavus doing to protect the campus community?

Gustavus is following CDC and World Health Organization (WHO) guidelines on screening and response protocols along with other measures to protect the health and well-being of our campus community. The CDC guides national testing criteria, and we follow their evidence-based protocols in collaboration with the MDH when evaluating and supporting individuals. As the CDC and WHO issue new guidelines related to screening or testing, we will adjust our clinical protocols to rapidly identify, evaluate and support patients and the Gustavus community.

Gustavus has increased the frequency of routine environmental cleaning. Gustavus will be communicating with students, staff, and faculty about recommendations to stay home when they have a fever (100.4 F or greater), and to remain away from class, work, and other activities until they are fever-free without the use of fever reducing medications for at least 24 hours.

The College has an Infectious Disease Committee that is meeting daily, additionally we are providing email communications as new information arrives and posting a short, daily update online. The Gustavus Health Service is in regular communication with the MDH as new information about screening, transmission, and other factors becomes available.