Enrollment Checklist

Center for International and Cultural Education

New students use our online Enrollment Checklist to request housing, submit course registration preferences, and complete other forms, before arriving at Gustavus. Normally the Enrollment Checklist is available in mid-May for fall semester enrollment and in mid-November for spring semester enrollment. Below is some information to guide international students in completing the Enrollment Checklist.

You must first create and activate your Gustavus User Account. Contact the Gustavus Technology Helpline (helpline@gustavus.edu or 507-933-6111) if you need help.

Housing Preference. Complete this form to reserve housing, and to indicate your preferences, which will help Residential Life place you in a residence hall and with a roommate. Go to Incoming/New Student Housing for more details. Gustavus is a residential college, which means that students are required to live on campus, except for some rare exceptions for which most first year students do not qualify.

Course Registration. Complete this form and relevalnt language placement, calculus placement, or chemistry placement exams. Go to New Student Registration for more details.

New Student Information. Complete this form to provide some more information about you. Please note that not all of the fields are required, so you may decide how much information to provide.

Meal Plan. You may choose your meal plan option. You may change to a larger or smaller meal plan during the semester. You may go to Gustavus Dining Service for more information.

Billing & Directory. In the "Billing Information" section you may indicate where you would like your account statement sent before each semester. If you would like it sent to your Gustavus PO box, you can leave the "Billing Information" section blank. If you would like the account statement sent to a parent or sponsor, you should complete that section. You will always have access to your account statement online. In the "Directory Information" section you may choose what information you would like to be available. If you would like Gustavus students and employees to have access to the directory information listed on the form, you can check only the "Agreement to Terms and Conditions" box. If you check any of the other boxes, then even your family or friends will not have access to that information.

Student Conduct Code. Please review the student conduct code and check the "Agreement to Terms" box if you agree. If you have questions or concerns about the Student Conduct Code, please contact our Dean of Students Office.

Health Insurance Waiver. You will not complete this form. All Gustavus students are required to have health insurance. Students are automatically enrolled in a comprehensive health insurance policy administered by United Health Care Student Resources. There is nothing that you need to do. You will be automatically enrolled and the cost will be charged to your Gustavus student account. This insurance covers all services provided at the Gustavus Health Service, and is accepted at clinics across the state and country, including the hospital located 2 miles from the Gustavus campus. As you probably know, health care in the United States is very expensive. This policy is designed to comply with the requirements of the U.S. Affordable Health Care Act, as well as meet the needs of most students, at a cost that is less than comparable policies elsewhere. Full plan details are available on the Gustavus Health Service website. International students are not allowed to waive the required health insurance policy, except in some rare circumstances. If you have questions, you may contact Gustavus Health Service at health-service@gustavus.edu. They are closed during summer and winter breaks, so it may take up to a week before you receive a response.

Student Employment. If you have student employment as part of your financial aid, you should go to the Student Employment link on the Enrollment Checklist. From there, you will apply for on campus jobs with each department for which you are interested in working, through a system called Handshake. If you are not selected for one of the positions that you applied for, you will be placed in another on campus job by our Student Employment Coordinator. Students are paid directly each month according to the number of hours worked. There is a maximum amount that you can earn from student employment each academic year, which is specified in your financial aid award. If you choose to work less than that maximum amount, it is okay. The amount of your student employment award will not show on your account statement. You can decide what to do with the money that you earn from student employment. Some students use that money to help pay for their living expenses and other students save it to help pay for their next semester. Exchange students or teaching assistants do not have student employment. To work in the United States, students need to apply for a social security number and complete some forms (I-9, W-2, W-2 MN).

Direct Deposit Authorization. You most likely will not complete this form until after you arrive here and open a U.S. bank account. Eventually, most students complete a Direct Deposit Authorization form so that their student employment payments are automatically deposited in their bank account. The Enrollment Checklist indicates that you should complete that Direct Deposit Authorization form before you arrive, but you will not be able to complete that, unless you already have a U.S. bank account. It is okay if you do not. You may complete the direct deposit authorization after you are here and after you have opened a bank account. 

Additional Scholarships. You should complete this form only if you are receiving a scholarship from a source other than Gustavus. If you do receive an outside scholarship, from a source other than Gustavus, it is helpful to let our Financial Aid Office to know about it, by completing this form.

There are some other things you must do, in addition to the items on the Enrollment Checklist.

Jeff Anderson, Assistant Director of International Student and Scholar Services, will send information and advise you about applying for your student visa.

Jeff Anderson will also send you the link to an online Google Form where you will provide detailed arrival information, to help in planning for your arrival at Minneapolis / Saint Paul international airport and Gustavus. 

Please check your Gustavus email throughout the summer. Most departments at Gustavus will only use your Gustavus email, and not your home email, so you may miss some important things if you do not check your Gustavus email regularly.