Summer Employment

Student and Supervisor Resources

The following pertains to summer student researchers paid from external grants, internal grants, endowed or departmental funds.

NEW Required Supervisor Training:
All supervisors must complete a required online training with a quiz by Friday, May 29, 2020 or their student will not be set up to work.
The supervisor training is available here: Managing Your Summer Grant 2020
Upon completion of the supervisor training, please complete the online quiz: Supervisor Quiz

NEW 2020 Student Hourly Rate:
The hourly student research rate has been adjusted to $12.95 for 2020. In previous years, students receiving grant-funded housing support were paid a stipend in early August. Students are required to pay their housing bills on a monthly basis, which does not align with a one-time stipend payment. The increased hourly wage will provide additional funds in each paycheck to enable students to pay for living expenses on and off campus. This base rate should be used for all Summer Research Employment and Supervisor Agreements. 

Hourly Rate Calculation:
Hourly summer student research rate: $10.75
2020 weekly housing rate: $87.50
Housing rate per hour rate equivalent (based on 40 hour week): $2.19/hour
Revised rolled-up hourly rate: $10.75 + $2.20 = $12.95

When calculating your summer research budget, remember that fringe benefits will be charged to the account from which a student is paid. The fringe benefit rate is approximately 8.41%.

If you have been approved for summer research, please contact Sarah Peterson at to request a link to the Summer Housing Application Form. We highly encourage housing applications to be completed by Wednesday, May 13, 2020, but no later than Monday, May 18, 2020.
1. Please remind students that they are responsible for paying their own summer housing bill. 
2. The student hourly pay rate has been adjusted to enable payment of their monthly Student Accounts housing bill.

Forms due by Monday, May 18, 2020 to Sarah Peterson, RSP (, 933-6514)
1. Required: Summer Research Employment and Supervisor Agreement 2020
2. If a student has not been previously employed by Gustavus the following forms are required and can be found below:

a. Student_Direct_Deposit_Authorization 
b. I-9_paper-version_Employment_Eligibility_Verification (Employment Eligibility Verification)
d. Federal W4_2020 (Employee's Withholding Certificate)
e. W4_2020_Minnesota(Minnesota Employee Withholding Allowance/Exemption Certificate); Additional Resources: W4_Comparsions and 2020_W4_Information

Responsible Conduct of Research (RCR) Training:
Students working on summer research projects that are externally funded by a government source (federal, state, or local) are required to complete Responsible Conduct of Research (RCR) Training. 
• Students must complete the online CITI training prior to attending the In-Person RCR training.
• In-Person RCR training will be held on Thursday, June 11, 2020 from 12:30 - 1:30 p.m. CT via Google Meet (
• An In-Person RCR Training makeup session will be offered on Thursday, June 18, 2020 at 1:30 p.m. CT via Google Meet ( for those who were not able to attend the June 11th session.
• Contact Pam Conners, Director of Undergraduate Research, Scholarship, Creativity, and Dialogue for more information (

See the 2020_Summer_Bi-Weekly_Pay_Periods_and_Pay_Dates for the summer time entry and approval deadlines and summer pay period dates.