Summer Employment

Student and Supervisor Resources

The following pertains to summer student researchers paid from external grants, internal grants, endowed or departmental funds.

Required Supervisor Training:
All supervisors must complete a required online training with a quiz by Friday, May 28, 2021 or their student will not be set up to work.
The supervisor training is available here: Managing Your Summer Grant 2021 
Upon completion of the supervisor training, please complete the online quiz: Supervisor Quiz

2021 Student Hourly Rate:
The hourly student research rate has been adjusted to $13.00 for 2021. In previous years, students receiving grant-funded housing support were paid a stipend in early August. Students are required to pay their housing bills on a monthly basis, which does not align with a one-time stipend payment. The increased hourly wage will provide additional funds in each paycheck to enable students to pay for living expenses on and off campus. This base rate should be used for all Summer Research Employment and Supervisor Agreements. 

Hourly Rate Calculation:
Hourly summer student research rate: $10.75
2021 weekly housing rate: $90.00
Housing rate per hour rate equivalent (based on 40 hour week): $2.25/hour
Revised rolled-up hourly rate: $10.75 + $2.25 = $13.00

When calculating your summer research budget, remember that fringe benefits will be charged to the account from which a student is paid. The fringe benefit rate is approximately 8.41%.

*Summer wages are taxable income.

Housing:
 Housing Application forms are due 4/26/2021. Summer Housing Application forms can be found here: Summer Housing Application Form 2021. If you have questions regarding summer housing, please email reslife@gustavus.edu
1. Please remind students that they are responsible for paying their own summer housing bill. 
2. The student hourly pay rate has been adjusted to enable payment of their monthly Student Accounts housing bill.
3. Students living on campus between May 17 and May 31, 2021 will be charged the $90.00 weekly housing rate regardless if they are working.

Employment:
Forms due by Friday April 30, 2021 to Sarah Peterson, RSP (speterson@gustavus.edu)
1. Required: Summer Research Employment and Supervisor Agreement 2021  
2. If a student has not been previously employed by Gustavus the following forms are required and can be found below:

a. Student Direct Deposit Authorization 
b. I-9 paper-version Employment Eligibility Verification(Employment Eligibility Verification)
d. Federal Federal W-4 2021(Employee's Withholding Certificate)
e. MN W-4 2021(Minnesota Employee Withholding Allowance/Exemption Certificate); Additional Resource: W-4 Comparison Tools 

Responsible Conduct of Research (RCR) Training:
Students working on summer research projects that are externally funded by a government source (federal, state, or local) are required to complete Responsible Conduct of Research (RCR) Training. 
• Students must complete the online CITI training prior to attending the In-Person RCR training.
• In-Person RCR training will be held on June 9th, 2021 from noon to 1:30pm.
• An In-Person RCR Training makeup session will be offered on TBD
• Contact Hayley Russell, Director of Undergraduate Research, Scholarship, Creativity, and Dialogue for more information (DirectorRSC@gustavus.edu)