Student OrgsChemistry Club

Chemistry Club Constitution ARTICLE I: NAME The name of this organization shall be Gustavus Chemistry Club. ARTICLE II: PURPOSE The purpose of the Chem Club is to engage the student body as well as the St. Peter community through chemistry themed outreach events. This group also emphasizes building camaraderie within the chemistry department. ARTICLE III: MEMBERSHIP Section 1: Membership in this organization is open to all students who enjoy learning and engaging in chemistry. Section 2: Members are accepted continually throughout the year. ARTICLE IV: OFFICERS Section 1: The following officer positions shall exist in the Gus Fan Club: Co-Presidents, Secretary, and Treasurer. All officers must be full-time students in good standing enrolled at Gustavus Adolphus College. The only position that has additional requirements that must be met is the President. They must have been a member of the organization for at least one year before becoming President. If no qualified parties are interested, this requirement may be waived with the majority agreement of the membership present. Section 2: The duties of each office are described as follows: A. Co-president 1. To organize and preside over meetings 2. To function as a spokesperson for the club 3. To facilitate communication between executive board members 4. To work with the advisor and other executive board members to create yearly goals for the organization 5. To facilitate monthly Executive Board meetings B. Secretary 1. To keep a written record of what happened at all meetings and Executive Board meetings 2. Be responsible for all correspondence for the club 3. To keep club members informed of upcoming meetings and events 4. To assist in the development of yearly organization goals 5. To attend monthly Executive Board meetings C. Treasurer 1. To maintain the finances of the Chem Club and keep accurate records of all financial matters 2. To coordinate the sales of the bi-annual goggle sales 3. To coordinate other fund raising efforts 4. To assist in the development of yearly organizational goals 5. To attend monthly Executive Board meetings Section 3: Candidates for office must be nominated from the membership of the Chem Club around the end of March or beginning of April. The nominees may choose to accept or decline the nomination. Members will then vote for each position. Section 4: The term of office begins at the beginning of June, with the month of May serving as a transition month between old and new officers. The term of office shall last for one calendar year. Any vacancies during the year shall be announced to the membership at the meeting prior to the vacancy. Nominations shall be taken and voting shall occur at the meeting. If no one is nominated, the President can appoint a member to that position. ARTICLE V: MEETINGS Section 1: Meetings will be held a minimum of once a month during the academic year. The Executive Board will meet at the beginning of each semester to set tentative meeting dates. The Secretary is responsible for informing members of meetings. The President will set the agenda for the meetings with input from all members and Executive Board members. Section 2: The President or Advisor has the capability of calling special meetings for any matters they feel cannot wait until the next regularly scheduled meeting. Members must be given at least 3 days notice of any special meetings. ARTICLE VI: EXECUTIVE BOARD Section 1: The Executive Board shall be comprised of the Co-presidents, Secretary, and Treasurer. Section 2: The executive board shall meet once a month to discuss the planning of club events. At the board’s first meeting of each semester, they shall set the tentative dates for all Chem Club Meetings, as well as develop organizational goals. ARTICLE VII: FINANCES Section 1: Upon dissolution of the Chem Club, any financial assets will be credited to the Gustavus Student Senate. ARTICLE VIII: BY-LAWS Section 1: By-laws may be established by club members and reviewed each September. Any member in good standing can propose the by-laws. They will be prepared for voting by the Executive Board members and submitted to members in writing prior to the meeting where voting is to take place. Section 2: All members in good standing are eligible to vote, but must be present at the meeting to do so. A majority vote is needed to allow the by-law to pass. ARTICLE IX: AMENDMENTS Section 1: All members of the Chem Club may propose Amendments. The proposed amendments will be reviewed by the Executive Board members and submitted to members in writing at least 2 weeks before voting is to take place. Section 2: All members are eligible to vote, but must be present at the meeting to do so. A two-thirds (2/3) majority is needed to allow the amendment to pass. Section 3: If amendments are passed they take effect at the end of the meeting during which they are passed. Date of Ratification: 9/20/2012