Student Organization Travel Registration FormDean of StudentsHome IconFront of a house with a slanted roofHomeDean of StudentsPlease review the Travel Policy before completing this form. Log in to save time on this form! Organization Information Organization Name Required Organization Type Required - please select - Club Sport Fraternity/Sorority Other Advisor Name Required Advisor Email Required Trip Information Advisor Traveling Required Is your advisor traveling with the group? - please select - Yes No Primary Trip Coordinator Name Required Primary Trip Coordinator Phone Required Primary Trip Coordinator Email Required Trip Coordinator Name Trip Coordinator Phone Trip Coordinator Name Trip Coordinator Phone Trip Coordinator Name Trip Coordinator Phone Purpose of Travel: Required Destination Required Prior Travel Dates If you have traveled here before, please specify dates. Departure Date Required Departure Time Required Return Date Required Approximate Return Time Required Primary Transportation Method Required REMINDER: All travel must be in college-owned vehicles, in rented vehicles, or through licensed commercial carriers (buses, airlines, etc.), UNLESS the travel 1) is less than 400 miles round trip, 2) is completed within a single day, AND 3) is accommodated by a maximum of five personal vehicles. Note: all three conditions must be satisfied in order to use personal vehicles. In the event a personal vehicle is used, the owner of that vehicle accepts responsibilities and liability for any and all activity during the trip. Bus Airline Gustavus Vehicle(s) Personal Vehicle(s) Bus Company Name Bus Company Phone Airline Name Please provide the name of the airline used. Include the flight number(s) and times on your itinerary. Gustavus Vehicle Size Quantity Gustavus Vehicle Size Quantity Gustavus Vehicle Size Quantity **Campus vehicle reservations are handled through the Telecommunications Office. Please contact them at 507-933-8000, or e-mail motorpool@gustavus.edu **Drivers of Gustavus vehicles must be certified in advance. Please see the Campus Safety Vehicle Policy for more information. Personal Vehicles For each vehicle please provide driver name, phone and total number of passengers (include driver in this count). Documents Please upload the Travel Template being sure to complete both the itinerary and roster sections. Roster Who will be going on the trip? Please list attendees in alphabetical order in the following format: Last name, First name, SID# or Guest (along with guest's emergency information). *Please note that all trip attendees who are Gustavus students must have emergency contact information updated on their college profile before they will be approved to travel. Itinerary What is the trip itinerary? Please detail your plan of travel, including specific information about each day’s activities, lodging information, contact/host name(s) and number(s), etc. If your advisor is NOT traveling with the group, include points of intended contact throughout the course of the trip. *If your plans or attendees change, you must use the link you will receive in your confirmation email to make those updates as soon as you are able but no later than the time you leave campus for the trip. Upload Itinerary and Roster Download the Travel Template Read directions in each sheet before completing. Complete Sheet 1 Itinerary Complete Sheet 2 Roster Save as {organizationname}-{departuredate formatted as yyyy-mm-dd}.xlsxi.e. ultimatefrisbee-2018-10-31.xlsx Please make sure to save/print these forms for your records. If you need to upload new itinerary or roster information, please make sure to first delete the original document by clicking the red "x" button at the bottom of the form near the file name. Required and .xlsx only Oops! It looks like you have javascript disabled. You must have javascript enabled to be able to upload files.Add file...Start uploadDrag your file here. Submit You will be charged