Administrative Guidelines for Academic Department Chairs

Section One – Introduction


Dear Department Chair,

This guidelines publication brings together into one place specific administrative items for which academic Department Chairs have unique responsibilities.

You are invited to call to our attention any procedures which are not clear or which should be added. In the next edition, the information can be corrected and/or updated to help each Department Chair become even more effective and efficient in meeting her/his chair responsibilities.

Thank you for the leadership you provide to your department and the academic program.

Mark J. Braun, Provost and Dean of the College

About This Handbook – 1:1

This Handbook is published by the Provost’s Office to provide a ready reference for Department Chairs. It is updated continuously, online, throughout the year. The online publication is considered to be the definitive version. Please direct comments, concerns and questions to Shanon Nowell (snowell@gustavus.edu or x7541). Thanks!

Academic Department Chairs – 1:2

A listing of the names, telephone numbers, and email addresses of the Chairs of the Academic Departments is available online at: www.gustavus.edu/provost/deptchairs/chairs.php

The Cabinet – 1:3

Responsibility for supervising and directing the operations of the College rests with the major divisional heads listed below. These chief administrative officers, together with the President, constitute the Cabinet. The description of each person’s specific responsibilities is given in the Academic Catalog, under “Administrative Organization.”

Title Name Phone Email
President Rebecca Bergman 7538 president@gustavus.edu
Provost and Dean of the College Mark J. Braun 7541 mbraun@gustavus.edu
Vice President for Student Life and Dean of Students JoNes VanHecke 7526 jvanheck@gustavus.edu
Vice President for Enrollment Management Thomas Crady 7676 tcrady@gustavus.edu
Vice President for Finance and Treasurer Kenneth Westphal 7499 kwestpha@gustavus.edu
Vice President for Institutional Advancement Thomas Young 7551 tyoung3@gustavus.edu
Vice President for Marketing and Communication Tim Kennedy 6395 timgasid@gustavus.edu

Office of the Provost – 1:4

The persons in the Provost’s Office to whom many questions can be addressed are given below.

Title Name Phone Email
Provost and Dean of the College Mark J. Braun 7541 mbraun@gustavus.edu
Associate Provost and Dean of Sciences and Education Brenda Kelly 7541 bkelly@gustavus.edu
Associate Provost and Dean of Arts and Humanities Paula O'Loughlin 7541 poloughl@gustavus.edu
Assistant to the Provost Shanon Nowell 7541 snowell@gustavus.edu
Administrative Assistant Jennifer Harbo 6223 jharbo@gustavus.edu
Administrative Assistant Linda Steinhaus 7675 lsteinha@gustavus.edu

The Provost’s Office staff to whom many questions can be addressed are given below.

Department or Program Brenda Paula
African Studies   X
Art and Art History   X
Arts Administration   X
Biochemistry and Molecular Biology X  
Biology X  
Chemistry X  
Classics   X
Communication Studies   X
Comparative Literature   X
Economics and Management X  
Elementary and Secondary Education X  
English   X
Environmental Studies X  
Film and Media Studies   X
First Term Seminar   X
Gender, Women, and Sexuality Studies   X
Geography X  
Geology X  
Health and Exercise Science X  
History   X
Japanese Studies   X
Latin American, Latina/o and Caribbean Studies   X
Mathematics and Computer Science, and Statistics
X  
Modern Languages, Literatures and Cultures   X
Music   X
Neuroscience X  
Nursing X  
Peace Studies   X
Philosophy   X
Physics X  
Political Science X  
Psychological Science X  
Religion   X
Russian and Eastern European Studies   X
Scandinavian Studies   X
Sociology and Anthropology X  
Theatre and Dance   X
Three Crowns Curriculum   X

Provost’s Office Administrative Reports

Administrative Reports

Brenda

Paula

Mark

Academic Support Center Director

 

 X  

Arboretum Director

   

X

Assessment Director

 

X

 

Fellowships Advisor

 

 X  

Forensics Director

   

X

Government Grants and Sponsored Programs Director

   

X

Gustavus Technology Services Director

   

X

Hillstrom Museum of Art Director

   

X

Institutional Research Director

   

X

International Education Director

   

X

Johnson Center Director

   

X

Kendall Center Director

   

X

Library Chair

   

X

Nobel Conference Director

   

X

Registrar

   

X

Rydell Chair

   

X

Summer Academic Programs Director

   

X

Writing Across the Curriculum Director

 

X

 

Writing Center Director

 

X

 

Provost’s Office Regular Meetings and Committee Assignments

Area of Responsibility

Brenda

Paula

Mark

Shanon

Academic Affairs Coordinating Council (AACC)

X

X

X1

 

Academic Honesty (aka Honor Board)

X

     

Academic Operations Committee (AOC)

 

 X    

Academic Petitions

X6

     

Academic Probations

 

 X5    

Academic Technology Committee (ATC)

X

     

Administrative Technology Advisory Committee (ATAC)

X

     

Advancement

   

X

 

Benefits Committee

   

X

 

Board of Trustees Meetings (IMG/AAC)

   

X2,3

 

Budget Committee

   

X

 

Cabinet

   

X

 

Community-Based Service and Learning (not a direct report)

X

     

College Accreditation Committee (HLC)

   X6

X1

 

College Assessment Committee (ISLOs)

 

X

   

Commencement

   

X

 

Committee for the Assessment of Student Learning (CASL)

 

X

   

Compensation Subcommittee

X4

X4

X4

 

Course Approval Subcommittee (CAPSUB)

 

X

   

Curriculum Committee

X6

X6

   

Day at the Capitol Committee

 

X

   

Dean of Students

 X  X

X

 

Department Chairs and Program Directors Committee (DCPDC)

X

X

X

 

Diversity, Equity, and Inclusion Committee (DEIC)

   

X

 

Faculty Awards

   

X

X

Faculty Committee on Student Life (FCSL)

X

     

Faculty Development Committee (FDC)

X

     

Faculty Meetings

X

X

X1

X

Faculty Personnel Committee (PC)

   

X

X7

Faculty Senate

   

X6

 

General Education

 

X

   

General Education Subcommittee (GENSUB)

 

X

   

Global Engagement Committee (GEC)

X

     

Honors Day

    X  

Institutional Animal Care and Use Committee (IACUC)

     

X6

Institutional Review Board (IRB)

     

X6

January IEX and January Term Advisory Committee

X

     

Provost’s Council

X

X

X1

X

Reserve Officers' Training Corps (ROTC)

   

X

 

Student Assistance Team/Behavioral Assessment Team (SAT/BAT)

X4

 X    

Student Conduct Appeals

X

     

Student Research Travel Fund

X

     

Technology Advisory Group (TAG)

 

   X  

Third-Year Review Subcommittee (TYR)

X

X

   

Title IX

 

X

   

 1 Presider, 2 Member of Board of Trustees Academic Affairs Committee, 3 Member of Board of Trustees Institutional Mission Group, 4 Attends by Invitation, 5 Votes as necessary, 6 Voting member, 7 Attends as needed, 8 Co-chaired with the Dean of Students

Provost’s Office Representation on Advisory Boards

  • Arboretum National Advisory Board – Mark Braun
  • Economics and Management Advisory Board – Brenda Kelly
  • Hillstrom Advisory Board – Mark Braun
  • Friends of Music – Paula O'Loughlin
  • Nursing Advisory Board – Brenda Kelly
  • Scandinavian Studies Advisory Board – Paula O'Loughlin

The work of the Provost's Office is supported by Shanon Nowell, Assistant to the Provost, and two Administrative Assistants, Jennifer Harbo, and Linda Steinhaus. The appropriate staff to whom many questions can be addressed are given below.

  • Academic departmental assistants – Linda Steinhaus
  • Budgets – Jennifer Harbo
  • Commencement – Linda Steinhaus
  • Dean’s Calendar – Linda Steinhaus
    Dean’s List letters – Linda Steinhaus
  • Department reviews – Shanon Nowell
  • Faculty awards – Shanon Nowell
  • Faculty contracts – Jennifer Harbo
  • Faculty meetings – Shanon Nowell
  • Faculty reviews (tenure and promotion) – Shanon Nowell
  • Faculty schedules – Jennifer Harbo
  • Faculty searches – Shanon Nowell
  • Faculty-L – Jennifer Harbo
  • First Term Seminar – Linda Steinhaus
  • Honors Day – Linda Steinhaus
  • January Term – Linda Steinhaus
  • Moving expenses – Jennifer Harbo
  • Presidential grants – Shanon Nowell
  • Provost’s calendar – Shanon Nowell
  • Provost's Conference Room reservation - Jennifer Harbo
  • Retirement – Shanon Nowell
  • RSC grants – Shanon Nowell
  • Sabbatical leave – Shanon Nowell
  • Search candidate reimbursement – Jennifer Harbo
  • Student concerns – Linda Steinhaus
  • Three Crowns Curriculum – Linda Steinhaus
  • Visiting scholar’s apartment – Shanon Nowell

Faculty Committee Chairs – 1:5

An extremely important part of faculty governance of academic matters at Gustavus involves specific faculty committees. Each committee area of responsibility is listed in the Faculty Handbook, Part 1. The chairs of the specific committees to whom Department Chairs may wish to direct questions and/or concerns are found in the “Green Pages” of the Faculty Book online at: www.gustavus.edu/facultybook/facultycommittees/.

Academic Calendar – 1:6

The Gustavus Academic Calendar is available online at: www.gustavus.edu/registrar/six_year_calendar/


Copyright 2015-16, Gustavus Adolphus College. All Rights Reserved.
Last modified: 21 July 2015, by Shanon Nowell