Department Chair and Program Director Guide

 Section One – Introduction


Dear Department Chairs and Program Directors,

This publication brings together specific administrative items for which academic department chairs and interdisciplinary program directors have unique responsibilities.

You are invited to call to our attention any procedures that are not clear or that should be added. In the next edition, the information can be corrected and/or updated to help each chair and director become even more effective and efficient in meeting their responsibilities.

Thank you for the leadership you provide to your department/program and the academic program.

Brenda Kelly, Provost and Dean of the College

About This Handbook – 1:1

This Handbook is published by the Provost’s Office to provide a ready reference for department chairs and program directors. It is updated continuously, online, throughout the year. The online publication is considered to be the definitive version. Please direct comments, concerns, and questions to Shanon Nowell (snowell@gustavus.edu or x7541). Thanks!

Academic Department Chairs – 1:2

A listing of the names, telephone numbers, and email addresses of department chairs and interdisciplinary program directors is available online at: https://gustavus.edu/provost/deptchairs/chairs.php

The Cabinet – 1:3

Responsibility for supervising and directing the operations of the College rests with the major divisional heads listed below. These chief administrative officers, together with the President, constitute the Cabinet. The description of each person’s specific responsibilities is given in the Academic Catalog, under “Administrative Organization.”

Title Name Phone Email
President Rebecca Bergman 7538 president@gustavus.edu
Provost and Dean of the College Brenda Kelly 7541 bkelly@gustavus.edu
Vice President for Student Life and Dean of Students JoNes VanHecke 7526 jvanheck@gustavus.edu

Associate Vice President and Dean of Admission

Assistant Vice President for Enrollment

Rich Aune

Kirk Carlson

7683

6362

raune@gustavus.edu

kcarlson@gustavus.edu

Vice President for Finance and Treasurer/Chief Financial Officer Ken Westphal 7499 CFO@gustavus.edu
Vice President for Institutional Advancement Thomas Young 7551 tyoung3@gustavus.edu
Vice President for Marketing and Communication Tim Kennedy 6395 timgasid@gustavus.edu

Office of the Provost – 1:4

The persons in the Provost’s Office to whom many questions can be addressed are given below.

Title Name Phone Email
Provost and Dean of the College Brenda Kelly 7541 bkelly@gustavus.edu
Associate Provost and Dean of Sciences and Education Alisa Rosenthal 7541 arosenth@gustavus.edu
Associate Provost and Dean of Arts and Humanities Micah Maatman 7541 mmaatman@gustavus.edu
Associate Provost and Dean of General Education and Assessment Mary McHugh 7541 mmchugh@gustavus.edu
Executive Assistant to the Provost Shanon Nowell 7541 snowell@gustavus.edu
Administrative Assistant Jennifer Harbo 6223 jharbo@gustavus.edu
Administrative Assistant Linda Steinhaus 7675 lsteinha@gustavus.edu

Departmental and Program Reports

Dean of Arts and Humanities
  • Division of Fine Arts: Art and Art History; Music; Communication Studies; Theatre and Dance
  • Division of Humanities: Classics, Greek, and Latin; English; History; Modern Languages, Literatures, and Cultures; Philosophy; Religion; Scandinavian Studies
  • Interdisciplinary Programs: Arts Administration; African Studies; Comparative Literature; Film and Media Studies; Gender, Women, and Sexuality Studies; Japanese Studies; Latin American, Latina/o, and Caribbean Studies; Peace, Justice and, Conflict Studies; Russian and Eastern European Studies
Dean of Sciences and Education
  • Division of Education:[1] Elementary and Secondary Education; Health and Exercise Science, Nursing
  • Division of Natural Sciences and Mathematics: Biology; Chemistry; Geology; Mathematics, Computer Science, and Statistics; Physics
  • Division of Social Sciences: Economics and Management; Geography; Political Science; Psychological Science; Sociology and Anthropology
  • Interdisciplinary Programs: Biochemistry and Molecular Biology; Environmental Studies; Neuroscience; Public Health

[1] Although the Library is an academic department and part of the Division of Education, it reports to the Provost rather than the Associate Provost and Dean of Sciences and Education.

Dean of General Education and Assessment
  • General Education Programs: First Term Seminar; January IEX; Three Crowns Curriculum; Writing Across the Curriculum

Administrative Reports

Administrative Reports

Brenda

Alisa

Micah

Mary

Academic Resources and Enhancement Director

X

     

Arboretum Director

X

     

Assessment Director

X [2]

   

X

Fellowships Advisor

 

X

   
First-Year Research Experience (FYRE) Director  

X

   

Hillstrom Museum Director

X

     

Institutional Research Director

X

     

International Education Director

X

     

Johnson Center Director

X

     

Kendall Center Director

X

     

Library Chair

X

     

Nobel Conference Director

X

     
MayDay! Conference Director     X  

Registrar

X [3]

     

Research and Sponsored Programs Director

X

     

Rydell Chair

 

X

   

Technology Services Director

X      

Undergraduate Research Director

 

X

   

Writing Across the Curriculum Director

     

X

Writing Center Director

     

X

[2] Meets quarterly with the Assessment Director and Dean of General Education and Assessment.
[3] The Registrar meets regularly with the Deans, and with the Provost as-needed.

Regular Meetings and Committee Assignments

Area of Responsibility

Brenda

Alisa

Micah

Mary

Shanon

Academic Affairs Coordinating Council (AACC)

X

X4

X4

X4

X4

Academic Operations Committee (AOC)

   

X

   

Academic Technology Committee (ATC)

   

X

   

Administrative Technology Advisory Committee (ATAC)

   

X

   

Admission Staff Meetings

 

X

X

X

 

Advancement

X

       

Bias Response Team

 

X

X4    

Board of Trustees Meetings (IMG and AAC)

X2,3

X4

X4

X4

X4

Budget Committee (Internal)

X

       

Cabinet

X

       

College Accreditation Committee (HLC)

X1

   

X

 

Commencement

X

       

Community-Based Service and Learning (not a direct report)

     

X

 

Compensation Committee (Employee) and subcommittees

X

       

Compensation Committee (Faculty)

X4

       

Course Approval Subcommittee (CAPSUB)

     

X

 

Curriculum Committee

X7

   

X6

 

Day at the Capitol Committee

 

X

     

Dean of Students

X

X

X

X

 

Department Chairs and Program Directors Committee (DCPDC)

X

X

X

X

 

Diversity, Equity, and Inclusion Committee (DEIC)

 

X

     

Faculty Awards

X

     

X

Faculty Development Committee (FDC)

 

X

     

Faculty Meetings

X1

X

X

X

X

Faculty Personnel Committee (PC)

X

     

X7

Faculty Senate

X6

       

Finance Office

X

       

Foundation and Corporate Relations

X

       

General Education

     

X

 

Global Engagement Committee (GEC)

     

X

 

Honors Day

X

       

Institutional Animal Care and Use Committee (IACUC)

       

X6

Institutional Review Board (IRB)

       

X6

ISLO (ISLO) Assessment Committee

     

X

 

January IEX and January Term Advisory Committee

     

X

 

MAYDAY! Peace Conference

   

X

   

President’s Council for Diversity, Equity, and Inclusion

 

X

     

Provost’s Council

X1

X

X

X

X

Registrar (reports to the Provost)

 

X

X

X

 

Reserve Officers’ Training Corps (ROTC)

X

       

Retention Committee

 

X

     

Shared Governance Committee

X

       

Special Assistant to the President for Strategy

X8

       

Student Academic Honesty (aka Honor Board)

   

X

   

Student Academic Petitions Board

   

X6

   

Student Academic Probations Board

     

X6

 

Student Assistance Team (SAT)

 

X

X4

   

Student Behavioral Assessment Team (BAT)

 

X

X4

   

Student Conduct Appeals

 

X4

X

X4

 

Student Grade Appeals

 

X4

X

X4

 

Student Research Travel Fund

 

X

     

Technology Advisory Group (TAG)

   

X

   

Third-Year Review Subcommittee (TYR)

 

X

X

 

X7

1 Presider, 2 Member of Board of Trustees Academic Affairs Committee, 3 Member of Board of Trustees Institutional Mission Group, 4 Attends by Invitation, 5 Votes as necessary, 6 Voting member, 7 Attends as needed, 8 Reports to the President

Provost’s Office Representation on Advisory Boards

Provost’s Office staff attend by invitation

  • Arboretum National Advisory Board – Brenda Kelly
  • Economics and Management Advisory Board – Alisa Rosenthal
  • Friends of Music – Micah Maatman
  • Hillstrom Advisory Board – Brenda Kelly
  • Nursing Advisory Board – Alisa Rosenthal
  • Scandinavian Studies Advisory Board – Micah Maatman

Administrative Support

The work of the Provost's Office is supported by Shanon Nowell, Executive Assistant to the Provost, and two Administrative Assistants, Jennifer Harbo and Linda Steinhaus. The appropriate staff to whom many questions can be addressed are given below.

  • Academic departmental assistants – Linda Steinhaus
  • Budgets – Jennifer Harbo
  • Commencement – Linda Steinhaus
  • Dean’s Calendar – Linda Steinhaus
  • Dean’s List letters – Linda Steinhaus
  • Department and program reviews – Shanon Nowell
  • Faculty awards – Shanon Nowell
  • Faculty letters of appointment – Jennifer Harbo
  • Faculty meetings – Shanon Nowell
  • Faculty reviews (e.g., tenure, promotion) – Shanon Nowell
  • Faculty schedules – Jennifer Harbo
  • Faculty searches – Shanon Nowell
  • Faculty-L – Jennifer Harbo
  • First Term Seminar – Linda Steinhaus
  • Honors Day – Linda Steinhaus
  • January Term – Linda Steinhaus
  • Moving expenses – Jennifer Harbo
  • Presidential grants – Shanon Nowell
  • Provost’s calendar – Shanon Nowell
  • Provost's Conference Room reservation – Jennifer Harbo
  • Reimbursement for search candidates and external evaluators – Jennifer Harbo
  • Retirement – Shanon Nowell
  • RSC grants – Shanon Nowell
  • Sabbatical leaves – Shanon Nowell
  • Student concerns – Linda Steinhaus
  • Three Crowns Curriculum – Linda Steinhaus
  • Visiting scholar’s apartment – Shanon Nowell

Faculty Committee Chairs – 1:5

An important part of faculty governance of academic matters at Gustavus involves specific faculty committees. Each committee area of responsibility is listed in the Faculty Handbook, Part 1. The chairs of the specific committees to whom Department Chairs may wish to direct questions and/or concerns are found in the “Green Pages” of the Faculty Book online at: https://gustavus.edu/facultybook/facultycommittees/.

Academic Calendar – 1:6

The Gustavus Academic Calendar is available online at: https://gustavus.edu/registrar/six_year_calendar/.


Copyright 2018-19, Gustavus Adolphus College. All Rights Reserved.
Last modified: 15 August 2018, by Shanon Nowell