Administrative Guidelines for Academic Department Chairs

 

Section One – Introduction


Dear Department Chair,

This guidelines publication brings together into one place specific administrative items for which academic Department Chairs have unique responsibilities.

You are invited to call to our attention any procedures which are not clear or which should be added. In the next edition, the information can be corrected and/or updated to help each Department Chair become even more effective and efficient in meeting her/his chair responsibilities.

Thank you for the leadership you provide to your department and the academic program.

Brenda Kelly, Provost and Dean of the Faculty

About This Handbook – 1:1

This Handbook is published by the Provost’s Office to provide a ready reference for Department Chairs. It is updated continuously, online, throughout the year. The online publication is considered to be the definitive version. Please direct comments, concerns and questions to Shanon Nowell (snowell@gustavus.edu or x7541). Thanks!

Academic Department Chairs – 1:2

A listing of the names, telephone numbers, and email addresses of the Chairs of the Academic Departments is available online at: www.gustavus.edu/provost/deptchairs/chairs.php

The Cabinet – 1:3

Responsibility for supervising and directing the operations of the College rests with the major divisional heads listed below. These chief administrative officers, together with the President, constitute the Cabinet. The description of each person’s specific responsibilities is given in the Academic Catalog, under “Administrative Organization.”

Title Name Phone Email
President Rebecca Bergman 7538 president@gustavus.edu
Provost and Dean of the Faculty Brenda Kelly 7541 bkelly@gustavus.edu
Vice President for Student Life and Dean of Students JoNes VanHecke 7526 jvanheck@gustavus.edu

Associate Vice President and Dean of Admission

Assistant Vice President for Enrollment

Rich Aune

Kirk Carlson

7683

6362

raune@gustavus.edu

kcarlson@gustavus.edu

Vice President for Finance and Treasurer Thomas Rooney 7499 tomrooney@gustavus.edu
Vice President for Institutional Advancement Thomas Young 7551 tyoung3@gustavus.edu
Vice President for Marketing and Communication Tim Kennedy 6395 timgasid@gustavus.edu

Office of the Provost – 1:4

The persons in the Provost’s Office to whom many questions can be addressed are given below.

Title Name Phone Email
Provost and Dean of the Faculty Brenda Kelly 7541 bkelly@gustavus.edu
Associate Provost and Dean of General Education Eric Dugdale 7541 edugdale@gustavus.edu
Associate Provost and Dean of Sciences and Education Julie Bartley 7541 jbartley@gustavus.edu
Associate Provost and Dean of Arts and Humanities Micah Maatman 7541 mmaatman@gustavus.edu
Assistant to the Provost Shanon Nowell 7541 snowell@gustavus.edu
Administrative Assistant Jennifer Harbo 6223 jharbo@gustavus.edu
Administrative Assistant Linda Steinhaus 7675 lsteinha@gustavus.edu

Departmental and Program Reports

Dean of Arts and Humanities
  • Division of Fine Arts: Art and Art History, Music, Communication Studies, Theatre and Dance.
  • Division of Humanities: Classics, Greek and Latin, English, History, Modern Languages, Literatures, and Cultures, Philosophy, Religion, Scandinavian Studies
  • Interdisciplinary Programs: Arts Administration, African Studies, Comparative Literature, Film and Media Studies, Gender, Women, and Sexuality Studies, Japanese Studies, Latin American, Latina/o, and Caribbean Studies, Peace Studies, Russian and Eastern European Studies
Dean of Sciences and Education
  • Division of Education: Elementary and Secondary Education, Health and Exercise Science, Nursing
  • Division of Natural Sciences and Mathematics: Biology, Chemistry, Geology, Mathematics, Computer Science, and Statistics, Physics
  • Division of Social Sciences: Economics and Management, Geography, Political Science, Psychological Science, Sociology and Anthropology
  • Interdisciplinary Programs: Biochemistry and Molecular Biology, Environmental Studies, Neuroscience
Dean of General Education
  • General Education Programs: First Term Seminar, January IEX, Three Crowns Curriculum, and Writing Across the Curriculum

Administrative Reports

Administrative Reports
Brenda
Julie
Micah
Eric

Academic Support Center Director

X

     

Arboretum Director

X

     

Assessment Director

     

X

Faculty Grants Director

X

     

Fellowships Advisor

     

X

Hillstrom Museum Director

X

     

International Education Director

X

     

Johnson Center Director

X

     

Kendall Center Director

X

     

Library Chair

X      

Nobel Conference Director

 

X

   

Registrar

X

     

Rydell Chair

 

X

   

Writing Across the Curriculum Director

     

X

Writing Center Director

   

X

 

Regular Meetings and Committee Assignments

Area of Responsibility

Brenda

Julie

Micah

Eric

Shanon

Academic Affairs Coordinating Council (AACC)

X

X4

X4

X4

X4

Academic Honesty (aka Honor Board)

 

X

     

Academic Operations Committee (AOC)

   

X

   

Academic Petitions

 

X6

     

Academic Probations

 

X6

     

Academic Technology Committee (ATC)

   

X

   

Administrative Technology Advisory Committee (ATAC)

   

X

   

Admission Staff Meetings

 

X

X

X

 

Advancement

X

       

Benefits Committee

X

       

Bias Response Team

 

X

 

X4

 

Board of Trustees Meetings (IMG/AAC)

X2,3

X4

X4

X4

X4

Budget Committee

X

       

Cabinet

X

       

Community-Based Service and Learning (not a direct report)

     

X

 

College Accreditation Committee (HLC)

X1

   

X

 

College Assessment Committee (ISLOs)

 

X

 

X8

 

Commencement

X

       

Committee for the Assessment of Student Learning (CASL)

 

X

     

Compensation Subcommittee

X4

       

Course Approval Subcommittee (CAPSUB)

     

X

 

Curriculum Committee

     

X6

 

Day at the Capitol Committee

 

X

     

Dean of Students

X

X

X

X

 

Department Chairs and Program Directors Committee (DCPDC)

X

X

X

X

 

Diversity, Equity, and Inclusion Committee (DEIC)

X

       

Faculty Awards

X

     

X

Faculty Committee on Student Life (FCSL)

 

X

     

Faculty Development Committee (FDC)

 

X

     

Faculty Meetings

X1

X

X

X

 

Faculty Personnel Committee (PC)

X

     

X7

Faculty Senate

X6

       

General Education

     

X

 

General Education Subcommittee (GENSUB)

     

X

 

Global Engagement Committee (GEC)

     

X

 

Honors Day

X

       

Institutional Animal Care and Use Committee (IACUC)

       

X6

Institutional Review Board (IRB)

       

X6

January IEX and January Term Advisory Committee

     

X

 

Provost’s Council

X1

X

X

X

X

Reserve Officers’ Training Corps (ROTC)

X

       

Registrar (reports to the Provost)

 

X

X

X

 

Student Assistance Team/Behavioral Assessment Team (SAT/BAT)

 

X

X4

   

Student Conduct Appeals (Academic Conduct)

 

X

X4

X4

 

Student Conduct Appeals (Disciplinary Conduct)

 

X4

X

X4

 

Student Research Travel Fund

 

X

     

Technology Advisory Group (TAG)

   

X

   

Third-Year Review Subcommittee (TYR)

 

X

X

 

X7

Title IX Deputy Coordinator

 

X

     
1 Presider, 2 Member of Board of Trustees Academic Affairs Committee, 3 Member of Board of Trustees Institutional Mission Group, 4 Attends by Invitation, 5 Votes as necessary, 6 Voting member, 7 Attends as needed, 8 Co-chaired with the Dean of Students

Provost’s Office Representation on Advisory Boards

  • Arboretum National Advisory Board - Brenda Kelly
  • Economics and Management Advisory Board - Julie Bartley
  • Friends of Music - Micah Maatman
  • Hillstrom Advisory Board - Brenda Kelly
  • Nursing Advisory Board - Julie Bartley
  • Scandinavian Studies Advisory Board - Micah Maatman

Administrative Support

The work of the Provost's Office is supported by Shanon Nowell, Assistant to the Provost, and two Administrative Assistants, Jennifer Harbo and Linda Steinhaus. The appropriate staff to whom many questions can be addressed are given below.

  • Academic departmental assistants – Linda Steinhaus
  • Budgets – Jennifer Harbo
  • Commencement – Linda Steinhaus
  • Dean’s Calendar – Linda Steinhaus
  • Dean’s List letters – Linda Steinhaus
  • Department reviews – Shanon Nowell
  • Faculty awards – Shanon Nowell
  • Faculty contracts – Jennifer Harbo
  • Faculty meetings – Shanon Nowell
  • Faculty reviews (tenure and promotion) – Shanon Nowell
  • Faculty schedules – Jennifer Harbo
  • Faculty searches – Shanon Nowell
  • Faculty-L – Jennifer Harbo
  • First Term Seminar – Linda Steinhaus
  • Honors Day – Linda Steinhaus
  • January Term – Linda Steinhaus
  • Moving expenses – Jennifer Harbo
  • Presidential grants – Shanon Nowell
  • Provost’s calendar – Shanon Nowell
  • Provost's Conference Room reservation – Jennifer Harbo
  • Retirement – Shanon Nowell
  • RSC grants – Shanon Nowell
  • Sabbatical leave – Shanon Nowell
  • Search candidate reimbursement – Jennifer Harbo
  • Student concerns – Linda Steinhaus
  • Three Crowns Curriculum – Linda Steinhaus
  • Visiting scholar’s apartment – Shanon Nowell

Faculty Committee Chairs – 1:5

An extremely important part of faculty governance of academic matters at Gustavus involves specific faculty committees. Each committee area of responsibility is listed in the Faculty Handbook, Part 1. The chairs of the specific committees to whom Department Chairs may wish to direct questions and/or concerns are found in the “Green Pages” of the Faculty Book online at: www.gustavus.edu/facultybook/facultycommittees/.

Academic Calendar – 1:6

The Gustavus Academic Calendar is available online at: www.gustavus.edu/registrar/six_year_calendar/


Copyright 2016-17, Gustavus Adolphus College. All Rights Reserved.
Last modified: 27 July 2016, by Shanon Nowell