Administrative Guidelines for Academic Department Chairs

Section One - Introduction

About This Handbook – 1:1
Academic Department Chairs – 1:2
The President's Cabinet – 1:3
Office of the Provost – 1:4
Faculty Committee Chairs – 1:5
Academic Calendar – 1:6

Section Two - The Role of the Department Chair

The Role of the Department Chair – 2:1
Mandatory Reporting – 2:2

Section Three - Chair Approval Items and Budgets

Introduction – 3.0
Course Approval – 3.1
Lecture Series Funding Requests – 3.2
Academic Assistants – 3.3
Budget Information – 3.4

Section Four - Miscellaneous Policies

College Travel Policies – 4:1
Faculty Replacements and Compensation – 4:2
Sabbatical Leave Policy & Application – 4:3
Part-time Faculty Commuting Stipend – 4:4
Restricted Gift Acceptance & Spending – 4:5
Summer Student Research Housing Policy – 4:6
January Interim Experience Fee Policy – 4:7
Student Application for Graduation – 4:8
The Family Educational Rights and Privacy Act (FERPA) – 4:9
Office Assignment Policy – 4:10
Facilities Use Policy – 4:11
Key Policy – 4:12
Parental Leave Policy – 4:13
Guidelines for Low Enrollment Courses – 4:14
Start-up Fund Use Policy – 4:15

Section Five - Hiring

Initiation of a Tenure-Track Search – 5:1
Preparing For the Search Process – 5:2
Advertising and Recruiting For the Position – 5:3
Review of Applications – 5:4
Organizing the Campus Visit – 5:5
Travel Arrangements and Expenses Related to the Campus Visit – 5:6
Internal Candidates – 5:7
After the Campus Visit – 5:8
Retention of Records – 5:9
Special (Fixed-Term) Appointments – 5:10
Affirmative Action – 5:11
Samples – 5:12

Section Six - Evaluation

Tenure-Track (Probationary) Personnel – 6:1
Special Appointment & Part Time Faculty – 6:2
Conflict of Interest Policy for Committee Membership – 6:3
Promotion Process Guidelines – 6:4

Section Seven - Program Assessment

Program Assessment – 7:1
Ongoing Assessment Activities – 7:2

Section Eight - External Review of Academic Departments and Programs

Purpose of the Department Review – 8:1
Process – 8:2
Self-Study Guidelines – 8:3
Departmental Review Check List – 8:4
Intermediate Review and Reflection – 8:5

Section Nine - Support Staff Wage and Hour Guidelines

Hours of Work – 9:1
Meal Breaks and Rest Periods – 9:2
Time Sheets – 9:3
Overtime – 9:4

Section Ten - General Information

Insurance – 10:0
Parking and Traffic Information – 10:1
Student Entry into Locked Academic Areas – 10:2
Academic Calendar Structure – 10:3
Reporting Grades– 10:4
Academic Year Notes for Department Chairs – 10:5
Academic Seniority – 10:6


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Last modified: 19 September 2013, by Shanon Nowell