Department Chair and Program Director Guide

Section Nine – Support Staff Wage and Hour Guidelines

The Chair is responsible for supervising the attendance and work assignments of departmental staff. Additional information is available online at:

Hours of Work – 9:1

The normal workweek is Saturday to Friday, beginning and ending at midnight on Friday. Standard working hours are 8:00 a.m. to 4:45 p.m., Monday through Friday.
The employee’s work schedule is established by the supervisor, based on the needs of the department, and may be different than the standard working hours. The College reserves the right to revise work schedules and hours to meet the needs of a department. Therefore, supervisors will inform support staff of their work schedule.

Meal Breaks and Rest Periods – 9:2

Support staff work schedules normally provide for an unpaid meal break of 45 minutes and one paid fifteen minute rest period for each four hours worked. Supervisors will schedule breaks to accommodate operating requirements. Employees will be relieved of all work responsibilities during unpaid meal breaks. Rest periods (except for adequate time for the purpose of utilizing the nearest convenient restroom) are an employment privilege. Thus, abuse of rest periods may result in loss of the privilege. Employees may elect not to use a paid rest period; however, a rest period may not be "saved" to shorten the work day, extend a meal break, or alter the work schedule. Staff may occasionally be asked to work during a rest period.

Webadvisor for Support Staff – 9:3

Accurately recording time worked is the responsibility of every non-exempt employee. Federal and state laws require the College to keep an accurate record of time worked in order to calculate employee pay and benefits. Altering, falsifying, tampering with time records, or recording time on another employee's time record may result in disciplinary action, up to and including termination of employment.
Non-exempt employees should report to work no more than ten (10) minutes prior to their scheduled starting time nor stay more than ten (10) minutes after their scheduled stop time without expressed, prior authorization from their supervisor.
Since the College uses a biweekly pay period, time must be entered and submitted through WebAdvisor for supervisor approval by 10:00 am on Monday following the Friday that concludes the two-week pay period.
The Department Chair or Program Director designated as staff supervisor must approve by 12:00 pm on Monday. Be alert to email reminders regarding this imoportant task. If approval does not happen on time, the supervisor will need to visit the Payroll Office to sign off on a hard-copy timecard. If you anticipate that you will not be able to approve the timecard on time, please contact Renae Stierlen ( or x6314) as soon as possible.

Overtime for Support Staff – 9:4

Occasionally, support staff may need to work additional hours to meet deadlines or assist with evening or weekend events. Staff should discuss the need for overtime hours with you before the time is accrued to make sure the overtime is authorized.
All hours worked, including overtime hours must be recorded. Hourly employees are paid at the rate of time-and-a-half for all hours worked over 40 per week. Overtime pay is based on actual hours worked. Paid time off, holiday, or any other paid leave of absence will not be considered hours worked for purposes of performing overtime calculations.
Time off in lieu of overtime pay may be allowed if the following conditions are met. Time off is provided at the rate of time-and-one-half for all hours worked over 40 in a week and the time off is taken during the same two-week pay period in which it was accrued.

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Last modified: 31 August 2019, by Shanon Nowell