How Payment WorksCenter for International and Cultural Education

How will I be billed for my program?

Understanding billing and payments is crucial to planning for your study abroad program! You can see information on how to calculate your program costs for your Study Away program by program type here.

Semester/Year Long Programs
Students who plan to participate in a semester or year long program will need to what kind of program they'll be on; there are two catgories:

Partner Programs are where Gustavus works with another organization that administers a study away program, such as CIEE, IES Abroad, SIT, DIS, USAC, College Year Athens, University of Aberdeen, Lorenzo de’Medici, American Councils, CGEE Augsburg. Students participating in a Partner Program can use the this Gustavus Partner Program Cost Document to understand billing at Gustavus and calculate their Program Fee. Please note that students must be signed in to My Gustavus to view this document; students are welcome to download and share this document with family. 

Exchange Programs are where Gustavus maintains an agreement directly with an educational institution in another country; these programs are identifiable in our program search because they are listed as "Exchange." Each exchange agreement is a little bit different, so students can understand how they'll be charged at Gustavus by viewing the Gustavus Exchange Program Cost Document. Please note that students must be signed in to My Gustavus to view this document; students are welcome to download and share this document with family.

Students will be billed for Semester Programs through their Gustavus Student Account; billing will be posted and due along with the typical billing dates for the semester in question.

May Away Programs
Each May Away program will have a program brochure that lists the Program Fee for the course and what it includes. This is typcially listed as a range, and the final cost will be calculated once the final number of participants is confirmed. There will be a $500 deposit required to apply and secure a spot on a May Away course, and students will be billed the remained of the Program Fee through their Gustavus Student Account on February 1; bills will be due on February 28. Although these programs take place during Summer Term, students will NOT be charged Gustavus Tuition in addition to the program fee at this time.

Summer Programs
Students who wish to participate in Summer Study Abroad programs will pay the cost of the program directly to the Program Provider or institution administering the program. Additionally, there will be a $150 Administrative Fee assessed by Gustavus and charged to the Gustavus Student Account.

Make a payment now (app fees and deposits only)
You will pay your semester program balance (less deposits already paid) through your regular Gustavus student bill (as shown above).
You will pay all costs for any non-Gustavus summer programs directly to the partner organization.