Motor PoolReservations and Information

Reservations

For reserving vehicles, complete the Vehicle Authorization Form and email it to (motorpool@gustavus.edu). Due to staffing constraints, we may not be able to accommodate telephone reservations or walk-ins. Please email the Motor Pool (motorpool@gustavus.edu).

The College provides employees with motor vehicles available for use on official College business. Official College business includes any authorized use to meet the needs of approved programs, functions, or activities of the College or its officers, departments, and organizations. Departments are billed under a fee structure for use of a motor pool vehicle. College vehicles may not be checked out for personal use. For further information refer to the College Motor Vehicle Policies below.

Scheduling Your Vehicle

Gustavus's motor pool fleet consists of several sedans, mini vans, cargo vans, and 10-person vans. To schedule a vehicle, complete the motor pool online Vehicle Authorization Form and email motorpool@gustavus.edu or schedule directly with the Motor Pool Specialist.

Picking up Your Vehicle

Vehicles are located on the northwest side of the Swanson Tennis Center (Google Map link). See the Motor Pool Specialist to pick up the keys and packet. If you drive your personal car to this location, you may park your personal vehicle opposite the campus vehicles until your return. Key pick up instructions

Cancellation

Cancellations need to be done as soon as possible, preferably prior to the day of use, to make the vehicle available to others and avoid any unneeded processing. You may cancel your reservation by emailing motorpool@gustavus.edu or by calling 507-933-7675. There is no penalty when a cancellation is made prior to scheduled pick-up time. Cancellations made after the scheduled pick up time will result in a $25 no show fee. 

If you pick up the keys from the motor pool but do not use the assigned vehicle, a $25 fee will be billed. Please be aware that, under normal circumstances, cancellations are not possible once keys have been picked up. However, exceptions may be considered in extenuating circumstances.

Weather conditions ocassionally warrant delayed opening or early closing of College offices. When there are reports of icy road – particularly on the back roads – Gustavus encourages employees to exercise caution as they travel. There may be a time when you choose not to drive because of local weather conditions. In that case, you must cancel your reservation. Upon request, the Motor Pool Specialist will review your cancellation and determine if the late cancellation surcharge is warranted.