Queers & Allies is a student-led organization concerned with fostering a supportive environment for gay, lesbian, bisexual, transgender, questioning, and allied students on campus. Queers & Allies meets every Wednesday at 8pm in the Women's Awareness Center (WAC).
Queers and Allies Constitution
Article I. Organizational Mission
Section 1. The name of this organization is Queers and Allies.
Section 2. This organization shall be student led. The advisor of this organization will be Gustavus Adolphus College faculty.
Section 3. The purpose of this organization shall be to create and promote open dialogue, awareness and acceptance of the diversity of sex, gender, and sexual orientation; to provide a network of support and understanding for the queer community at Gustavus; increase awareness of queer issues; to sponsor both educational and social events at Gustavus and in the broader community.
Article II. Membership
Membership in Queers and Allies is open to any Gustavus student, faculty, or staff member supportive of the queer community and/or committed to the mission of the organization, regardless of sexual orientation or political beliefs. Members will not be required to state their sexual orientation. No application is required. Membership is demonstrated through attendance at meetings, events, or participation in online group networks.
Article III. Leadership
Section 1. Queers and Allies shall be led by a student executive board. The Executive Board of Queers and Allies shall be composed of two Co-Presidents, Treasurer, Diversity Leadership Council Representative, Secretary, Historian, two Safe Zone Coordinators and Volunteer Coordinator.
Section 2. The duties and powers of the Executive Board positions shall be as follows:
Subsection A: All Executive Board Members.
• Are members of Queers and Allies.
• Attend annual Student Organization and Diversity Leadership training.
• Attend weekly organization meetings.
• Attend weekly Executive Board meetings.
• Assist in the coordination and facilitation of organization sponsored events.
• Attend to the changing needs and desires of the organization and its members.
• Be available to all group and community members as a leader, resource and supporter regarding sex, gender, and sexual orientation.
• Cooperate and collaborate with other Executive Board members.
• Train in successors.
Subsection B: Co-Presidents.
• Create agenda weekly for Queers & Allies meeting and for Executive Board meeting.
• Lead meetings.
• Organize leadership for all organization sponsored events.
• Ensure organization sponsored events are prepared and run appropriately.
• Network to main a positive and mutually beneficial relationship with various organizations and leaders on campus (WAC, M-Pact, CAB, Democrats, etc.)
• Manage correspondence and facilitate a positive relationship with organization advisor, GWS department and Student Activities Office.
Subsection C: Treasurer.
• Hold, update, and maintain the budget binder and its records.
• Hold and submit receipts as necessary.
• Coordinate with appropriate parties; manage forms, requests, and signatures to access funds from Student senate and the organization 9-line.
• Coordinate contract signing for Queers and Allies sponsored guest presenters.
• Attend mid-year budget requests with Student Senate as necessary.
• Collaborate with successor to prepare the budget for the following year; attend Student Senate’s Budget Hearing Committee meetings.
Subsection D: Diversity Leadership Representative.
• Represent Queers and Allies to Student Senate, Diversity Leadership Council, and other organizations on campus.
• Attend weekly Diversity Leadership Council meetings to manage block budget in the interest of promoting and preserving diversity on campus.
• Submit and present mid-year budget and reallocation requests to Diversity Leadership Council.
• Plan and facilitate collaborative diversity events throughout the year; act as necessary in the interests of diversity as a representative and liaison of the organization.
• Convey information from Diversity Leadership Council and all other diversity organizations about campus events and opportunities to the members of Queers and Allies.
Subsection E: Secretary.
• Record meeting minutes.
• Send out weekly emails and notifications to organization members.
• Serve as communication liaison, when necessary and/or convenient, between members and leadership.
• Communicate through social media to update alumni and members on organization and community relevant events and projects.
• Write bi-weekly blogs to be submitted to Diversity Leadership Council to inform the Gustavus community about Queers & Allies activities.
Section 3. Candidates for Executive Board positions must be nominated a week prior to elections being held. All members present on the day of elections are eligible to vote. Those members not present may request that the current executive board serve as a collective proxy if they desire. In such a situation, said member must submit their vote for each position on individual pieces of paper in a sealed and signed envelope to any member of the existing executive board, to be validated unanimously by the entire existing executive board and presented at the time of elections, or alternatively in an e-mail with their vote for each position clearly stated and sent to all members of the existing executive board. Voting will use an Executive Board sanctioned ballot. Candidates will be elected into office if they receive a majority vote.
Subsection A: A candidate can be nominated for any available position. Members can each make one nomination per open position. Candidates may be nominated for more than one position. At the time of nominations, a candidate must be a member in good-standing of Queers and Allies.
Subsection B: In the event of a tie for majority vote, there will be a secondary election between the top tied candidates.
Section 4: In the event of a vacancy within the Executive Board, the Co-Presidents shall nominate a candidate for the position and Queers and Allies shall approve the appointment with a majority vote.
Section 5. Term for a member of the Executive Board shall be one academic year.
Section 6. The Executive Board shall meet once a week.
Section 7. Leadership may be found outside of designated leadership positions, and all members are encouraged to fully participate in all capacities.
Section 8. Members and Executive Board may propose ad hoc committees at their discretion based on the needs and opportunities of Queers and Allies. These committees may follow any format and leadership consistent with the mission of the organization and adherent to Diversity Leadership Council and Gustavus Adolphus College policy.
Article IV. Queers and Allies Meetings & Events
Section 1. Queers and Allies shall meet once a week during each semester. Meetings shall be open to any Gustavus community members.
Section 2. Meetings shall follow an agenda.
Section 3. Queers and Allies will hold recreational/educational events once a week during J-term, following any format determined by Executive Board and approved by organization members.
Section 4. Events and activities shall depend on the opportunity and needs of the organization. Any members may propose events. Events sponsored by Queers and Allies must be approved by majority vote of members and have a minimum of one member serve as leadership for said event.
Section 5. Events must be properly documented.
Article VI. Amendments
Section 1. Any members may propose amendments. The proposed amendment will be submitted to Executive Board for review one week before voting will take place.
Section 2. All present members are eligible to vote on an amendment. A two-thirds (2/3) majority is needed to allow the amendment to pass.
Section 3. If an amendment is passed it will take effect as soon as Queers and Allies is prepared to adopt its provisions. Amendments must take effect before the start of the next academic year.
Section 4. Amendments to the Constitution must be consistent with existing Gustavus Adolphus College, Student Organization, Student Senate, and Diversity Leadership Council standards and laws.
Section 5. The existing Constitution may be removed and replaced with a new Constitution if this is deemed necessary to reflect significant changes in the organization. To replace this constitution, the new constitution must be proposed and presented in its entirety to the group at least two weeks in advance to a vote. This Constitution must be approved by a three-fourths vote from current members.
register with leadership in order to become a member