Student OrgsGustavus Club Tennis

Article I: Name and Mission Statement

       Section I: The organization shall be called Gustavus Club Tennis.

       Section II: The mission of the organization is: To bring tennis to a greater population at Gustavus Adolphus College.  We will compete with schools outside of Gustavus.  We strive to improve members’ tennis abilities and build a team environment that everyone is connected to.

Article II: Membership

       Section I: Any member of the Gustavus Adolphus College community may join Club Tennis.  It is recommended that members have tennis ability above 3.0 on the NRTP Rating scale, but is not required.  Team competition is co-ed so both males and females are encouraged to join.

Article III: Leadership and Cabinet

       Section I: The leader(s) of Gustavus Club Tennis shall be titled the President of the Club. The President is responsible for all things related to Club.

       Section II: The positions available are 2 Co-Presidents, 2-4 Captains, 1 Treasurer, 1 Risk Manager, 1 Senior Advisor (optional)

       Section III: The officers will organize all fundraisers and events, manage funds, and keep in close contact with the advisor.

       Section IV: All officers shall do as follows: • Be licensed to drive GAC cars, minivans, and large vans.  Online course and instructions for driving test is through Campus Safety • Be enrolled at Gustavus Adolphus College • Represent Gustavus Club Tennis appropriately, and stand by the mission of the club. • Communicate with cabinet and team.

The specific requirements for each position are as follows:

Co-Presidents: Must have been in Club no less than one school year.  Must have no less than two school years remaining at time of selection.  Position shall be selected by out-going Co-Presidents, following conferment with Cabinet.  Presidents shall serve position until graduation or resignation.  The Presidents shall do as follows: •Locate a hotel for tournaments. • Two weeks (or more) before a tournament, contact the motor pool and switchboard people to book the vans (this is easiest to do all at once with a multiple reservation sheet). • Fill out a travel plan AT LEAST 10 days before the trip. (Can be found on GAC page), and signed by one of the advisors.  Roster, destination, and travel plans must be in this. • Communicate with team on email, Facebook, text and in-person • Work with social media to increase participation in meets and practices • Maintain spreadsheets with contact info, schedules, and calendars • Communicate with PPD on various issues including recruitment on campus • Run Gustavus Invite • Distribute uniforms

Captains: Must have been in Club no less than one school year.  The Captains shall do as follows: • Observe team and individual players • Draft potential line-ups • Develop drills and games for practices • Reserve court time at STC

Treasurer: Must have been in Club no less than one school year.  The Treasurer shall do as follows: • Submit Request for Payment (hereby referred to as RFP) to Senate, and drop off RFP to Senate no later than the Friday prior to a tournament. David Lachman or Jared Phillips must approve RFP before turning into Senate Office folder. • Monitor funds for the Club (provided by Senate and from the 9-line). (Club 9-line is 90-00000000-27786). • Locate a hotel for tournaments, and pay for the stay. Deb, in the Dean of Students Office, is the go-to person (See Contact Info). She has the Senate Credit Card, and can assist in payments. Must have approval by Senate to use the Credit Card, preferably by e-mail. • Submit budget request. Attend a budget meeting in the Spring, and detail a budget for the following year. Include Equipment, travel, lodging, events and anything else needed. $4,000 is the maximum allowed, with a minimal printing budget attached. • Communicate with other Cabinet members on overlapping agendas (transportation, equipment etc.)

Risk Manager: Must have been in Club no less than one school year. • Make sure all members have filled out waivers and emergency contacts.

          The methodology of selecting new executive board members (appointment, election, etc.) will be at the discretion of the current officers at the end of each season.  The method of selection must be supported unanimously by the current officers.

       Section V: Any officer wishing to resign their position on the cabinet must inform the rest of the cabinet of their decision with at least two weeks notice, except in extenuating or emergency circumstances.  The remainder of the club shall be informed of the resignation accompanied by a replacement plan within two weeks of the individual’s resignation announcement to the cabinet.

Article IV: Meetings

       Section I: Practices will be held as decided by the team at the beginning of each year.  Co-Captains will strive to organize at least two weekly practices whenever possible during the Club Tennis season.

       Section II: The team will attend tournaments, including sections, as the executive board sees fit throughout the year.

Article V: Finances

       Section I: Funds are allocated by the Gustavus Student Senate, received through off-campus grants, departmental allocations, and through donations.

Article VI: Amendments and Document Suspension

       Section I: At any time any member may propose an amendment to the constitution.  A requirement of unanimous agreement of the Cabinet is required for the amendment to be instilled.

Section I: At any time any member may propose an amendment to the constitution. A requirement of unanimous agreement of the Cabinet is required for the amendment to be instilled.

Section II: In the event of extreme circumstances or circumstances not addressed hereby in the constitution, the Presidency may temporarily declare a Document Suspension. Notification to all Club members must be made immediately and promptly. A timetable for reinstatement of the Document must be sent to all members electronically. Necessary amendments and changes for the safety, security and stability of the Club may be made in this time.

Section III: The powers not delegated to the Cabinet, nor prohibited to it by the Constitution, are reserved to the Presidency, and the rights of the members shall not be denied by rights granted per this Constitution. The president must communicate to the entire Cabinet any decision made under Article VI, Section III.

Section IV: The President shall communicate decisions s/he has made to no less than two members of the cabinet regarding any enumerated powers, amendments to Constitutional Documents, and any and all relevant decisions.

Article VII: Player Personal Conduct

Section I: All players shall, at all times, represent Gustavus appropriately and with honor, and in accordance with local and state laws, as well as Gustavus Adolphus College policies.

Section II: Any action deemed to be extremely detrimental to the image of Gustavus Club Tennis may result in an indefinite suspension by the President, pending further review of the situation. These will be looked at on a case-by-case basis, which will generate consistency as to what is poor judgement, and what is extremely detrimental conduct. This may include, but is not limited to, College citations and violations, criminal conduct, social media commentary and other behavior seen as unacceptable by members. This may also include inappropriate behavior at practice or competition which may or may not lead to misrepresentation of the club’s mission and discomfort of other members of club tennis. Any member who feels they have seen another member egregiously violate this code may anonymously report it, with no repercussion.

Section III: A player in violation of the Player Personal Conduct policy will be allowed one formal warning for minor infractions to be communicated to the player involved in person and via email. A major violation of the Player Personal Conduct policy requires immediate suspension to be communicated to the player involved in person and via email. The decision of what is considered a “major” or “minor” violation rests with the Cabinet by a simple majority vote.

Section V: Any suspension requires communication to fellow Cabinet members, and the player involved. A protest may be filed, and brought up amongst the Cabinet for discussion. The final decision of suspension requires a simple majority of the Cabinet in favor of suspension.