Our mission is to spread awareness of cancer and raise money along with the American Cancer Society to help fund cancer research
The name of this organization shall be Colleges Against Cancer.
The purpose of Colleges Against Cancer shall be to raise awareness about cancer and fundraise to support the American Cancer Society.
Section 1: Membership in this organization is open to all students who want to join the fight again cancer.
Section 2: The following categories of membership exist in Colleges Against Cancer:
Committee Members (those who attend meetings regularly)
Executive Committee (those who are elected and meet outside of meetings)
All categories of membership receive equal treatment.
Section 3: Members are accepted continually throughout the year as long as they attend at least one meeting a semester and help plan and run Relay for Life.
Section 1: The following officer positions shall exist in Colleges Against Cancer: Co-Presidents, Production, Growth, and Mission Chairs. All officers must be full-time students in good standing enrolled at Gustavus Adolphus College. The only position that has additional requirements that must be met is the President. They must have been a member of the organization for at least one year before becoming President. If no qualified parties are interested, this requirement may be waived with the majority agreement of the membership present.
Section 2: The duties of each office are described as follows:
1. To organize and preside over meetings
2. To function as a spokesperson for Colleges Against Cancer
3. To facilitate communication between executive board members
4. To work with the advisor and other executive board members to create yearly goals for the organization
5. To work with the American Cancer Society partner to plan events
1. Secure a date and venue
2. Track expenses for “production”
3. Assist co-presidents in recruiting sub-committee chairs
4. Coordinate and oversee all production committee activities pre, during and post-event
1. Oversee and coordinate all growth committee activities
2. Communicate with ACS staff partner
3. Plan kick off rally
4. Track expenses for event ‘growth’
5. Lead ‘growth’ portion of event committee meetings
D. Mission Delivery
1. Share a ‘mission moment’ at each committee and team captain meeting
2. Plan mission delivery activities at Relay event
3. Work with co-presidents to implement mission into event opening and closing ceremonies
Section 3: Candidates for office must be nominated from the membership of Colleges Against Cancer around the end of spring semester. They then must submit a written application to show their commitment to the organization and discuss what they hope to accomplish if they receive an office. This will be distributed to all members of the organization along with the voting date (approximately the mid to end of May). All members present on the day of voting who have attended at least one Colleges Against Cancer meeting that semester will be eligible to vote. Voting will take place using paper ballots. Candidates will be elected into office if they receive a majority vote.
Section 4: The term of office begins at the beginning of June, with the month of May serving as a transition month between old and new officers. The term of office shall last for one calendar year. Any vacancies during the year shall be announced to the membership at the meeting following the vacancy. Nominations shall be taken and voting shall occur at the meeting. If no one is nominated, the President can appoint a member to that position.
Section 5: Colleges Against Cancer, by a two-thirds (2/3) vote of all members present, may remove on good cause, an executive board member from office. A request for removal from office will be brought to the Colleges Against Cancer Advisor or President who will then bring the request before the membership at the next scheduled meeting.
Section 1: Meetings will be held a minimum of once a month during the academic year. The Executive Board will meet at the beginning of each semester to set meeting dates. The Co-Presidents are responsible for informing members of meetings and will set the agenda for the meetings with input from all members and Executive Board members.
Section 2: Decisions are made by voting- brought to the floor by a motion and a second. A majority shall allow the vote to pass.
Section 3: The President or Advisor has the capability of calling special meetings for any matters they feel cannot wait until the next regularly scheduled meeting. Members must be given at least 3 days notice of any special meetings.
Section 1: The Executive Board shall be comprised of the Co-Presidents, Growth, Production, and Mission Chairs.
Section 2: The executive board shall 30 minutes before committee meetings to discuss the planning of club events. At the board’s first meeting of each semester, they shall set the dates for all Colleges Against Cancer meetings, as well as develop organizational goals.
Section 1: The Executive Board may create Special Committees on an as needed basis.
Section 1: Funds of the organization shall be raised primarily through fundraising. This includes the annual Relay for Life and any other fundraisers planned by the Executive Board
Section 2: Upon dissolution of Colleges Against Cancer, any financial assets will be credited to the Gustavus Student Senate.
Section 1: By-laws may be established by club members and reviewed each September. Any member in good standing can propose the by-laws. They will be prepared for voting by the Executive Board members and submitted to members in writing prior to the meeting where voting is to take place.
Section 2: All members in good standing are eligible to vote, but must be present at the meeting to do so. A majority vote is needed to allow the by-law to pass.
Section 1: All members of Colleges Against Cancer that are in good standing may propose Amendments. The proposed amendments will be reviewed by the Executive Board members and submitted to members in writing at least 2 weeks before voting is to take place.
Section 2: All members in good standing are eligible to vote, but must be present at the meeting to do so. A two-thirds (2/3) majority is needed to allow the amendment to pass.
Section 3: If amendments are passed they take effect at the end of the meeting during which they are passed.
Date of Ratification:
February 18th, 2013 Abby Schnorr