Student OrgsAsian Student Union (ASU)

Asian Student Union Constitution

ARTICLE I: NAME

Asian Student Union (ASU)

ARTICLE II: MISSION

The mission of this organization is to recognize, promote, and advocate Political and Social Dialogue along with Cultural and Ethnic Celebration within the Asian community on campus and in the Saint Peter area. This organization will promote peace and unity within the Asian community and the greater public by fulfilling both Political and Cultural aspects within the community. Asian Student Union dedicates its service to the Asian community on campus by providing a safe place for underrepresented students to be vocal about their culture and social aspects of their ethnic background.

ARTICLE III: MEMBERSHIP

Section 1. All Gustavus students interested in learning the different Asian cultures and social/political problems faced by Asian descent are welcomed to attend the meetings. Asian Student Union will not discriminate on the basis of age, color, gender, gender identity, disability status, height, marital status, national origin, political persuasion, race, religion, sexual orientation, veteran status, or weight. Instead, we as an organization will work together to improve the unity of our nation

Section 2. Members are welcomed and accepted continuously throughout the year

Section 3. Attend at least 50% of ASU events (Meeting, Activities, Fundraisers, & any on/off-campus ASU events)

ARTICLE IV: OFFICERS/EXECUTIVE BOARD

Section 1. Asian Student Union Officers will consist of: 2 Co-Presidents, Secretary, Treasurer, Risk Manager, Public Relations Officer, and Diversity Leadership Council Representative. All officers must be full-time students in good standing and enrolled at GAC

Section 2. All Executive Board members are expected to demonstrate and show a strong upholding commitment to the organization, represent the organization in a positive manner. Along with remaining fair and impartial during organization decision-making process, assisting with organization events when needed, and lastly to encourage and motivate fellow officers and organization members

Section 3. All Executive Board members are required to show up to both the general meeting and executive board meeting. If unable to make it to the meeting, please notify both co-president at least one day before the meeting

Section 4. Any Executives failing to maintain membership in good standing or acting in contrary to the values the organization holds may be removed by a vote of no confidence. Resignation or removal of an executive from their position before the close of the academic year will result in emergency elections to fill the vacant exec until the end of the academic year

Section 5. All Executive Board members are expected to know the constitution and the responsibilities of their role

Section 6. The duties of each office are described as follows:

1.   Co-Presidents

1. Represent Asian Student Union when communicating with outside organizations where on or off-campus
2. Spokespeople for Asian Student Union
3. Work along with secretary to create an agenda for meetings
4. Preside over all meetings, including Executive Board meeting
5. Facilitate communication between executive board members
6. Work with advisor and other executive board members to create yearly goals for the organization
7. Overseeing the process of all events organized by ASU
8. Oversee all committees the organization forms
9. Oversee all student organization purchase requests
10. Maintaining a current list of contact information of the student organization officers, advisor, and board members
11.  Maintaining contact with other national organizations
12.  Ensuring that the club fulfills both the Political & Cultural aspect
13.  Votes in cases where there is a tie
14.  Coordinate elections
15.  Assists all executive officers 
16.  Provides follow‐up to organizational tasks
17.  Listen and respond to the public
18.  Makes the final decision of all events, conversation, debates, etc.

1. Secretary

1.  Lead all meetings and record information at all meetings
2.  Distribute meeting minutes of every meeting to the appropriate alias
3.  Create an alias of all members of the organization 
4.  Prepare an agenda with the Co-President for all meetings 
5.  Prepare the organization's calendar of events 
6.  Distribute agendas for each meeting of the organization
7.  Notifies all members of meetings 
8.  Informed members of organization and campus events
9.  Keep a record of all activities of the organization
10.  Reserve locations for meetings and events
11.  Assist in the development of yearly organizational goals

1. Treasurer

1.  Familiarize with accounting procedures and policies 
2.  Provides advisor with a summary of financial records at the end of the academic year 
3.  Advises members on financial matters (i.e. vendors, ticket selling procedures) 
4.  Prepare all purchase orders, requisition forms, supply requests, and budget request for funds
5.  Prepare an annual budget 
6.  Collects organization dues and pay organization bills
7.  Keeps all financial records of the organization 
8.  Maintain a financial history of the organization
9.  Assisting with organization events
10.  Coordinate any fundraising efforts
11.  Assist in the development of yearly organizational goals

1. Risk Manager

1.  Know and understand the Risk Management policies
2.  Enforce the policies when needed
3.  Ensuring the safety of all members of the organization
4.  Remind organization of what’s appropriate and not (minimizing the risk and liability)
5.  Neutralizer of all communication within the club
6.  When conflict arises within the organization, Risk Manager must address the conflict to the Executive Board 
7.  Responsible for keeping order during all meetings and event planning, including keeping track of time
8.  In charge of all acquisition acquired by the organization, including vehicles
9.  Settle and misconduct or milage dispute within the organization
10.  Obtains appropriate facilities for organization activities 
11.  Maintain an inventory of all equipment and its condition 
12.  Assist in the development of yearly organizational goals

1. Public Relations/Marketing 

1.  Establish and maintain communication between the organization and student body
2. Inform the public of events/projects hosted by the organization
3.  Marketing all events held by the organization, including but not limited to social media and posters
4.  In charge of the organization's social media page
5.  Updating the public of all events the organization hosts through social media
6.  Building relationships with other organizations on and off-campus
7.  Obtaining photographs of all events being held by the organization
8.  Responsible for coordinating all guest visits, including reserving vehicles
9.  In charge of all transportation, including guest pick-ups and drop-offs
10.  Responsible for reserving the guest house for all overnight guests
11.  In charge of welcoming all guests of the organization unless otherwise specified
12.  Responsible for keeping treasurer updated on all costs incurred while hosting guest
13.   Assist in the development of yearly organizational goals

1. Diversity Leadership Council Representative

1. Represent ASU in a positive manner
2. Represent ASU at all Diversity Leadership Council (DLC) meetings
3. Attend weekly DLC meeting on top of regular ASU meeting
4. Update DLC of all events ASU holds
5. Responsible for reporting back information from DLC meeting
6. Communicate between Treasure and Co-Presidents when presenting budgets
7. Represent ASU when requesting money from DLC
8. Assist other Executives when asked or help is needed
9. In the case of any collaboration between other organizations, DLC rep will represent ASU in substitute for co-president if the co-pres isn’t able to make it
10. Assist in the development of yearly organizational goals

ARTICLE V: MEETINGS

Section 1. Executive Board members will create a poll at the beginning of the semester to determine weekly meetings and members will vote on the meeting date

Section 2. All meetings will consist of an educational aspect before logistics

Section 3. Give the opportunity for members to speak and state their opinion

Section 4. All meeting will proceed informally

Section 5. Sign-in when attending the meeting 

Section 6. Meeting are allowed to go overtime if needed

Section 7. The organization may split up into committees when formatting events

Section 8. Decisions during meetings will be determined by majority vote

Section 9. The President may call emergency meetings for any matters they feel cannot wait until the next regularly scheduled meeting

ARTICLE VI: COMMITTEES

Section 1. The Organization will be composed of two Committees: Political & Social Dialogue and Cultural & Ethnic Celebration 

Section 2. The E-board will split into two committees, one committee focusing on one aspect of the organization, the e-board is allowed to take part in both aspects

Section 3. Within the committee, the e-board will be working with a fellow member to host events

Section 4. When hosting events, priority will be given to fellow members to take the lead of hosting the event. They will have the title of Co-Chair of Events Coordinator for either Political & Social Dialogue or Cultural & Ethnic Celebration

Section 5. The Co-Chair of Events Coordinator will be working closely with the e-board of their branch, along with the rest of the e-board

Section 6. Co-Chair of Events Coordinator will commit to coming to e-board meetings until the end of the event they’re hosting

Section 7. In the case of no regular members wanting to take charge of planning an event, an e-board from that committee must take charge unless an e-board member from the other committee is interested in taking the lead 

Section 8. Regular members will also be split into committee of their choice based on the event they want to take part in 

Section 9. At the end of the semester, the e-board will be given the opportunity to switch committees (there must be an equal number of e-board members on each committee)

ARTICLE VII: FINANCES

Section 1. Primary funding will be allocated through Student Senate, any extra funding will be appropriated through fundraising or DLC

Section 2. If an e-board member is to use their own money for any event hosted by ASU, they’re in charge of keeping the receipt and any relevant information and communicating with Treasurer within a week to be reimbursed

Section 3. Upon dissolution of Asian Student Union, any financial assets solely under the control of Asian Student Union will be donated to other organizations or causes that align with the mission of the organization

ARTICLE VIII: ELECTIONS

Section 1. Elections for the New Executive Board will be held at least two months before the end of the year. 

Section 2. Any current members of the Organization are allowed to run for more than one e-board position, whether experienced or not

Section 3. All candidates running must prepare a 1-2 minute speech

Section 4. New Executive Board members will be selected based on majority votes

Section 5. The Executive Board will collectively tally up the votes and Co-Presidents will send out the results

Section 6. Once the new Executive Board is elected, they are to shadow current e-board members of their role before fully taking over for the new year

ARTICLE IX: IMPEACHMENT

Section 1. If a current e-board fails to fulfill their responsibilities, any e-board members are allowed to bring it up during e-board meetings

Section 2. E-board will take voting on whether or not the individual shall remain or be let go

Section 3. In the case of a tie, Co-presidents will have to mutually agree and vote as a pair

Section 4. In the case of impeachment does go through, co-presidents will inform the organization of the current situation and will take charge in finding a replacement

Section 5. Furthermore, all current e-board members will take part in fulfilling the responsibilities of the open position until a replacement is found

ARTICLE X: SIGNATURES
I,_______________________________________________________ have read over the constitution carefully and fully understand what is expected of me and my fellow e-board members. I have read over my responsibilities as an e-board of Asian Student Union and understand my role and responsibilities. By signing this amendment contract, I accept my position and responsibilities that will come along with my position and role as a fellow e-board of Asian Student Union. 

Signature:___________________________________________________________________________

Date:_________________________________________________________________________________