Student OrgsPediatric Cancer Outreach Crew

Statement Of Purpose/ Mission

The mission of Pediatric Cancer Outreach Crew is to raise awareness for pediatric cancer while also spreading hope and joy to children battling cancer. Our goal is to help bridge the gap between funding and pediatric cancer research and assist various pediatric cancer support organizations. 

Constitution 

ARTICLE I: Pediatric Cancer Outreach Crew

ARTICLE II: PURPOSE The mission of Pediatric Cancer Outreach Crew is to raise awareness for pediatric cancer while also spreading hope and joy to children battling cancer. Our goal is to help bridge the gap between funding and pediatric cancer research and assist various pediatric cancer support organizations. 

ARTICLE III: MEMBERSHIP 

Section 1: Membership in this organization is open to all students who express interest and are in good standing with the college. Pediatric Cancer Outreach Crew will not discriminate based on race, religion, gender, age, sexuality, gender identification, or physical ability 

Section 2: Members are accepted at the beginning of each semester and can remain active members based on their commitment and continuous participation. 

Section 3: A flexible capacity of 20 active crew members are chosen by the PCOC executive board through an application process. These members are expected to be at the highest level of participation in the organization. Additional applicants are given the opportunity to join a volunteer crew which entails a lesser time commitment while still being involved with the crew.

ARTICLE IV: OFFICERS 

Section 1: The following officer positions will exist: Co-Presidents, Secretary, Treasurer, and Social Media Coordinator. All officers must be full-time students in good standing, enrolled at Gustavus Adolphus College. Each officer must be a member of the organization for one semester before becoming an officer. 

Section 2: The duties of each officer are as follows: 

1. Co-Presidents: 1. To maintain communication with our various pediatric cancer support organizations as necessary 2. To organize and preside over meetings 3. To function as spokesperson for the organization 4. To maintain communication with the executive board members and advisor. 5. To make sure that cards and care packages are sent to and received by Children's Hospitals of Minnesota as well as follow the guidelines set forth by the hospital. 6. Purchase and organize supplies needed for donations.
2. Secretary: 1. To keep crew members informed of upcoming meetings and events 2. To keep email alias up to date with new crew members 3. Maintains record of executive board meeting agendas. 4. Keep attendance records and be in communication with active members about absences. 
3. Treasurer: 1. To maintain the finances and keep accurate records of all financial matters 2. To coordinate fundraising and crew finances.
4. Social Media Coordinator: 1. Keep the social media page up to date 2. Post crew updates and announcements regularly. 3. Take pictures during events and organize the annual crew picture. 

Section 3: Current officers can reapply for positions if they desire. Candidates for open positions should notify the current Executive Board to express interest. The current Executive Board will then vote on who would represent the crew and perform the activities for that position to the fullest. The new executive board will be informed of their positions during a meeting prior to their semester in office.

Section 4: The term of office begins the last day of the previous semester. The term of office shall last for one semester except for the Co-President which holds a year long position. One new Co- President will be elected each semester to allow for alternation of elections. Any vacancies during the year shall be announced to the members at the next meeting. Nominations shall be taken and the remaining officers will vote to determine who will fill the vacant. 

Section 5: Should an individual in the active crew ignore their responsibilities, that individual may be replaced upon the approval of the majority of the Executive Board. 

ARTICLE V: MEETINGS 

Section 1: Meetings will be held weekly or as determined by the Executive Board, with Executive Board meetings when necessary.

Section 2: The Co-Presidents or Advisor has the capability to call special meetings for any matters they feel cannot wait until the next regularly scheduled meeting. Members must be given advance notice of 2 days for any special meetings. 

Section 3: Active crew members are expected to attend every event and meeting unless pre approved by the Secretary by communicating with the Executive Board. Reasons for absence may include college sponsored activities or personal reasons.

ARTICLE VI: EXECUTIVE BOARD

 Section 1: The Executive Board will be composed of the Co-Presidents, Secretary, Treasurer and Social Media Coordinator. 

ARTICLE VII: FINANCES 

Section 1: Funds of the organization shall be raised primarily through fundraising, donations, funds allocated by the Student Senate, and if necessary, membership dues. 

Section 2: Upon dissolution of the Pediatric Cancer Outreach Crew, any financial assets will be credited to the Gustavus Student Senate. 

ARTICLE VIII: AMENDMENTS 

Section 1: All members in good standing may propose amendments. Proposed amendments should be submitted to the Executive Board for review. Amendments will be submitted to members in writing at least a week before voting is to take place. 

Section 2: All members in good standing are eligible to vote, but must be present at the meeting to do so. A two-thirds (2/3) majority is needed to allow the amendment to pass. 

Section 3: If amendments are passed they take effect at the end of the meeting during which they are passed. 

Date of Ratification: June 16th, 2020.