The mission of The Coloring Crew is to uplift, encourage, and brighten the days of kids who are staying in in-patient care at Children’s Hospitals of Minnesota by making and sending cards, drawings, and kind notes.
ARTICLE I: NAME The Coloring Crew. ARTICLE II: PURPOSE The purpose of The Coloring Crew is to uplift, encourage, and brighten the days of kids who are staying in in-patient care at Children’s Hospitals of Minnesota by making and sending cards, drawings, and kind notes. ARTICLE III: MEMBERSHIP Section 1: Membership in this organization is open to all students who express interest and are in good standing with the college. The Coloring Crew will not discriminate based on race, religion, gender, age, sexuality, gender identification, or physical ability Section 2: Members are accepted continually throughout the year as long as they continue to show commitment and participate. ARTICLE IV: OFFICERS Section 1: The following officer positions will exist: President, Vice President, Secretary, and Treasurer. All officers must be full-time students in good standing, enrolled at Gustavus Adolphus College. Each officer must be a member of the organization for one semester before becoming an officer. Section 2: The duties of each officer are as follows: A. President: 1. To maintain communication with Children’s Hospitals of Minnesota as necessary 2. To organize and preside over meetings 3. To function as spokesperson for the organization 4. To maintain communication with the executive board members and advisor. 5. To make sure that cards, drawings, and kind notes are sent each week and follow guidelines set forth by Children’s Hospitals of Minnesota. B. Vice President: 1. To preside over meetings in the absence of the President 2. To exercise all the functions of the office of the President in the absence of the president 3. To assist the President in the organization of club events and all Presidential duties. C. Secretary: 1. To keep club members informed of upcoming meetings and events 2. To keep email alias up to date with new club members 3. Keep written record of executive board meetings. D. Treasurer: 1. To maintain the finances and keep accurate records of all financial matters 2. To coordinate any necessary fundraising efforts. Section 3: Current officers will keep current positions if they desire. Candidates for open positions should notify the current Executive Board to express interest. The current Executive Board will then vote on who would be best for which office and inform members at the last meeting of spring semester. Section 4: The term of office begins June 1st. The term of office shall last for one calendar year. Any vacancies during the year shall be announced to the members at the next meeting. Nominations shall be taken and the remaining officers will vote to determine who will fill the vacant. Section 5: Should an individual on the Executive board ignore their responsibilities, the President may replace that person, with the approval of both other members of the executive board. Should it be the President who is ignoring their responsibilities, the Vice President may replace the President with the approval of the rest of the executive board and two members of the organization. ARTICLE V: MEETINGS Section 1: Meetings will be held weekly, with the Executive board meeting during the gathering when necessary or at another time scheduled by the board. Section 2: The President or Advisor has the capability to call special meetings for any matters they feel cannot wait until the next regularly scheduled meetings. Members must be given advance notice of 2 days for any special meetings. ARTICLE VI: EXECUTIVE BOARD Section 1: The Executive Board will be comprised of the President, Vice President, Secretary and Treasurer. ARTICLE VII: FINANCES Section 1: Funds of the organization shall be raised primarily through fundraising, donations, funds allocated by the Student Senate, and if necessary, membership dues. Section 2: Upon dissolution of The Coloring Crew, any financial assets will be credited to the Gustavus Student Senate. ARTICLE VIII: AMENDMENTS Section 1: All members in good standing may propose amendments. Proposed amendments should be submitted to the Executive Board for review. Amendments will be submitted to members in writing at least a week before voting is to take place. Section 2: All members in good standing are eligible to vote, but must be present at the meeting to do so. A two-thirds (2/3) majority is needed to allow the amendment to pass. Section 3: If amendments are passed they take effect at the end of the meeting during which they are passed. Date of Ratification: September 12th, 2013.
register with leadership in order to become a member