Gustavus Ambassadors exists to enhance the public image of Gustavus Adolphus College and assist present administrative offices, including: Alumni Relations, Church Relations, Institutional Advancement, President’s Office, and Special Events in attaining their goals.
This body of student leaders is devoted to exemplifying the viability of the college's credo by acting as a resource for the greater Gustavus Community. Member will represent student leadership and opinion in an articulate manner, promote the positive image of the college at all times, and respond to the college's needs. Members strive to support each other and the community by acting with professionalism and showing high integrity during activities and interactions. While hosting events, it is our goal to provide a fun, comfortable, and enthusiastic atmosphere for all. Gustavus Ambassadors is an organization that continually seeks to grow as a group, while encouraging personal growth within each member.
CONSTITUTION OF THE GUSTAVUS AMBASSADORS
The name of this organization shall be the Gustavus Ambassadors.
The mission of the Gustavus Ambassadors is to enhance the public image of Gustavus Adolphus College and assist present administrative offices including Alumni Relations, Church Relations, Institutional Advancement, President’s Office, and Special Events in attaining their goals.
Section 1: Eligibility: Ambassadors must be enrolled as full-time students in good academic and disciplinary standing with the College. They must maintain a minimum cumulative GPA of 3.0.
Section 2: Selection & Application Procedure: The selection process is conducted by a committee of Ambassadors. The selection process consists of a written application, a group interview, and an individual interview for those candidates determined qualified to proceed to the final round.
Section 3: Attendance: Ambassadors must attend meetings monthly throughout the academic year. They must also attend the Group Process interview day as well as the fall orientation and training dinner, held the second week of the semester. Unexcused absences are cause for dismissal from the organization at the discretion of the co-presidents and advisor.
Section 4: Behavior: An Ambassador may be removed from the organization at the discretion of the co-presidents and advisor for not effectively carrying out the duties of an Ambassador.
Section 1: The duties of each office are described as follows:
1. To organize and preside over meetings
2. To function as a spokesperson for the organization
3. To facilitate communication between executive board members
4. To coordinate spring recruitment, selection, and application processes
5. To plan and facilitate fall training and orientation
1. To monitor attendance (both within monthly meetings and at Ambassadors events)
2. Be responsible for Meeting Minutes
3. To schedule and keep members informed of upcoming meetings and events
4. To perform any addition administrative tasks
1. To maintain relationships with administrative offices on campus
2. To communicate to upcoming events and subsequent responsibilities to members
Section 2: The term of office begins at the beginning of September, with the month of May serving as a transition month between old and new officers. The term of office shall last for one calendar year. Any vacancies during the year shall be announced to the membership at the meeting following the vacancy. Nominations shall be taken and voting shall occur at the meeting. If no one is nominated, the President can appoint a member to that position.
Section 1: Meetings will be held a minimum of once a month during the academic year. The Secretary is responsible for informing members of meetings. The President will set the agenda for the meetings with input from all members and Executive Board members.
Section 2: The President or Advisor has the capability of calling special meetings for any matters they feel cannot wait until the next regularly scheduled meeting. Members must be given at least 3 days notice of any special meetings.
Section 1: The Ambassadors receive honorariums from departments across the campus that utilize their organization for hosting and other duties at events throughout the year. These funds are to assist with host training and Ambassador shirts and name badges to wear for these events. The group maintains a student organization (9-line) account in which to deposit funds and pay for items at the discretion of the Greeters with the approval of the advisor.
Section 2: As a recognized student organization, the Ambassadors may apply to Student Senate for funding congruent with the Senate finance guidelines.
Section 3: Upon dissolution of the Ambassadors, any financial assets will be credited to the Office of Institutional Advancement (their primary benefactor).
Date of Ratification: February, 2013