As members of the Theta Xi Gamma sorority, we strive to develop long-lasting friendships with one another and with others in the Gustavus Adolphus College community. We will strive to better ourselves, our community, and our world by devoting time to serve others in need. We will strive to act as strong, positive role models to others in our community through our actions, words, and involvement. We strive to accept and celebrate others for who they are, and in turn, learn to fully accept and celebrate ourselves.
The goal of each member of this organization shall be to enjoy the greatest benefits of a social sorority and to exemplify the finest standards of community involvement and academic life on the campus of Gustavus Adolphus College. Each member shall strive to uphold the values of the school and the sorority and promote a positive image to the entire Gustavus community.
When are Elections of Officers Held?
During the last month of each semester
Tryout, Pledge, etc. requirement
Activities are physical in nature
Public Mission Statement
As members of the Theta Xi Gamma Sorority, we will strive to develop long-lasting friendships with one another and with others in the Gustavus Adolphus College Community. We will strive to better ourselves, our community, and our world by devoting time to serve others in need. We will strive to act a strong, positive role models to others in our community through our actions, words, and involvement. We will strive to accept and celebrate others for who they are and, in turn, learn to fully accept and celebrate ourselves.
THETA XI GAMMA SORORITY CONSTITUTION
As members of the Theta Xi Gamma sorority, we will strive to develop long-lasting friendships with one another and with others in the Gustavus Adolphus College community. We will strive to better ourselves, our community, and our world by devoting time to serve others in need. We will strive to act as strong, positive role models to others in our community through our actions, words, and involvement. We will strive to accept and celebrate others for who they are, and in turn, learn to fully accept and celebrate ourselves.
The goal of each member of this organization shall be to enjoy the greatest benefits of
a social sorority and to exemplify the finest standards of community involvement and
academic life the campus of Gustavus Adolphus College. Each member shall strive to
uphold the values of the school and the sorority, and promote a positive image to the
entire Gustavus community
ARTICLE I. NAME:
The name of this sorority shall be the Theta Xi Gamma Sorority as decided by the members of this organization.
ARTICLE II. COLORS:
The colors of the sorority shall be blue and white. Blue is to signify the sky, representing lofty aspirations of the members. It also stands for truth, which is the basis for true friendship. White is to signify the rich purity of companionship and wealth that stems from such relationships.
ARTICLE III. MEMBERSHIP:
Section 1. The sorority shall consist of all women. The selection shall not be limited on the basis of national origin, raced, or religion.
Section 2. The sorority members must be enrolled in and working toward a degree at Gustavus Adolphus College for at least two full semesters before their decision to join the sorority. Each member must be in good social and academic standing with the College they shall have a cumulative grade point average of not less than 2.5 following the end of two consecutive semesters at Gustavus Adolphus College. No member may be active in the sorority if she does not maintain a 2.5 grade point average.
Section 3. Each member must complete the Theta Xi Gamma formal initiation ceremony, and must pay the appropriate membership dues for the corresponding semester. Membership dues must be paid by the date set my co-presidents and treasurer, unless a payment plan has been determined by the Treasurer and Co-Presidents.
Section 4. Following the pledge period, the Theta Xi Gamma sorority reserves the right to deny membership to those pledges who do no fulfill the Theta Xi Gamma Membership Standards. Current members must also fulfill these standards in order to maintain membership.
ARTICLE IV. VOTING:
Section 1. Each member of the sorority, except the Co-Presidents, shall have one vote.
Section 2. One-half plus one of the voting members shall constitute quorum.
Section 3. The sorority will call a vote to officiate any sorority decisions that may affect each member individually.
Section 4. In the event that a tie occurs, a re-vote will be taken.
Section 5. If the tie remains, a re-vote will again be taken and the Co-Presidents together shall have one vote, resulting in a tie-breaker.
ARTICLE V. MEETINGS:
Section 1. Regular meetings shall be called by the Co-Presidents at a specific time each week. This time will be set by the Co-Presidents and the sorority during the first meeting of each semester.
Section 2. The sorority has the right to require attendance of all members at any or all meeting(s) during the semester. Two un-excused absences will be allowed per semester. If more than two meetings are missed, the member must pay the sorority $5.00 for each missed meeting over the two allowed.
ARTICLE VI. DUES:
Each member shall be required to pay a specified amount for dues each semester as determined by the needs of the sorority. Dues must be paid by a date specified by the Treasurer and Co-Presidents or an additional see of $5.00 will be imposed.
ARTICLE VII. ADVISOR:
The advisor is invited to regularly attend meetings to offer information
and advice for the sorority members to consider in making their own decisions. Advisors do not supervise student groups on behalf of Gustavus Adolphus College but are present to offer suggestions from an older adult perspective consistent with the goals and aims of institution.
ARITCLE VIII. OFFICERS:
The officers of the sorority shall consistent of: Co-Presidents, Secretary
Treasurer, Banquet Planners, Historian(s), Social Chairs, Inter-Greek Senate Representatives, Fundraising Chair(s), Community Service Chairs, Theta Gear Representative(s), Song Leader, Abroad Correspondents, Alumni Correspondents, Birthday Announcers, Theta Data, Public Relations Chair, and Attendance Chair. These officers are elected by a majority vote. The Co-Presidents and Treasurer hold their positions for a full year. Only one Co-President election will be held each semester. Election of Co-President will consist of voting in a Senior for Fall semester and in the Fall a Junior shall be elected as Co-President. The turnover process will be effective immediately after election. All other positions are elected for a single semester in order to provide leadership opportunities for as many members as possible.
Section 1. Co-Presidents: Shall preside over all meetings, enforce the constitution,
appoint committees and subcommittees, and have contact with the advisor.
Section 2. Secretary: Shall keep a record of all meetings, distribute minutes to each member, and inform members of any special meetings or called activities.
Section 3. Treasurer: Shall collect all dues, pay all bills, and keep a record of all monetary transactions done as a business of the sorority.
Section 4. Banquet Planner: Shall plan the bi-annual banquets.
Section 5. Historians: Shall keep the sorority scrapbook updated, and shall document and photograph all events.
Section 6. Social Chairs: Shall plan and organize the sorority's bi-annual formal banquets and informal social events.
Section 7. Inter-Greek Senate Representatives: Shall represent the sorority at all Inter-Greek Senate meetings, and report senate minutes to the sorority at each weekly meeting. There will also be two alternate representatives elected for the corresponding semester.
Section 8. Fund-Raisers: Shall organize and help execute all fund-raising activities.
Section 9. Community Service Chairs: Shall arrange all service projects in which the sorority will participate in St. Peter and the surrounding communities.
Section 10. Theta Gear Representatives: Shall order and distribute clothing and novelties associated with the sorority symbols.
Section 11. Song Leader: Shall lead the sorority in song at each meeting, teach pledges all sorority songs, and prepare song sheets for members.
Section 12. Abroad Correspondents: Shall be in charge of all outside correspondence with members of the sorority who are not living in St. Peter for the semester (Those who are on internships, studying abroad, student teaching etc.).
Section 13. Alumni Correspondents: Shall be responsible for corresponding with alumni Thetas.
Section 14. Birthday Announcer: Shall distribute birthday greetings to members on their respective birthdays.
Section 15. Theta Data: Shall keep the members of the sorority updated on upcoming events on campus, community service opportunities, and fund-raising opportunities.
Section 16. Public Relations Chair: Shall do all necessary advertising for the sorority.
Section 17. Attendance Chair: Shall keep up with weekly attendance.
ARTICLE IX. RECRUITMENT:
Section 1. Recruitment shall take place during the spring semester and again in the fall before the pledge period. The calendar will be decided on my the sorority and events will be accepted by IGS.
Section 2. The recruitment activities can include but are not limited to the following:
1. Meet the Greeks: An informational session in which all I.G.S. groups meet prospective pledges.
2. Study Breaks: Informal gathering, usually one-two hours in length to provide the opportunity for all prospective pledges to meet and become acquainted with our organization.
3. Big Party: Those participating in the formal Big Party during the recruitment period shall include active members, advisor, and invited guests. Big Party includes entertainment consisting of an informal dinner, skits, songs, and a slide show. All entertainment costs are paid for by the sorority.
4. I.G.S. sponsored functions
ARTICLE X. PLEDGING:
Section 1. Bid Day: Bid Day will take place in the fall of each school year. At a predetermined location, prospective pledges will list the three groups they are interested in pledging, in order of preference. That evening, groups shall be given lists of those prospectives that expressed interest in their groups; no indication of preference will be given. A master list, including preference shall be kept of each of the I.G.S. Co-Presidents and finalized before being distributed to each organization for voting.
Section 2. A formal meeting will be called by the Co-Presidents and each member of the sorority will be provided with the finalized list of prospective pledges. From this list they select a specified number of individuals who they believe would enhance the mission of the sorority. This choice is based upon the apparent interest of the prospective as seen by attendance and active participation in the pre-pledging activities. The sorority will choose approximately twenty girls who will have the opportunity to participate in the pledging period. Each member then submits their list with circled names to the Co-Presidents of the sorority who then, along with the I.G.S. Co-Presidents and other sorority presidents, tally the votes. Membership will be offered to a specified number of prospective pledges who received the highest number of votes. At no time during any of the pre-pledging activities is any prospective pledge promised a place in the sorority.
Section 3. These new members will be invited to participate in the pledging activities and formal initiation that occur during the fall semester. Pledging will take place during the fall of each school year, with specific dates determined in the preceding spring semester by the I.G.S. voting body. Pledging will adhere to all rules and regulations of the Constitution of the Gustavus Adolphus College Inter-Greek Senate and the rules and regulations that will be set forth by Gustavus Adolphus College upon recognition.
Section 4. The goal of pledging is to provide a time for the sorority to promote trust, leadership, unity, team building, friendship, and diversity within the group. It is a way for everyone in the organization to get to know each other. The sorority sees these values as being important, and as a basis to the organization. Therefore, activities throughout rush will promote such values.
Section 5. Throughout pledging, the pledges have the right to refuse to do anything that they disagree with, without consequences. Their rights are included in the rush packet, along with the sorority's constitution. Their rights are included in the pledging packet, along with the sorority's constitution. They are also told of their rights in a meeting for all pledges of fraternities and sororities prior to rush.
Section 6. Every pledge will receive a pledging packet on the first day of the pledge period. This packet will include the goals or rush, activities, rules, and their pledge moms. This is done so that they are clearly aware of the sorority's goals and plans for rush.
Section 7. The activities that take place during rush are all done with a purpose in mind. It was stated earlier that the activities will promote the values of the sorority, which include leadership, unity, trust, and teamwork. They will also provide a way for the new members to meet and get to know members of other fraternities and sororities. The sorority does not practice or condone any hazing it its rush activities. Hazing includes paddling, forced consumption of harmful substances, inappropriate attire, physically harmful exercises, dangerous situations or activities, humiliation, sexual harassment, and anything that is against the law of the school or city. These will not be tolerated, as they do not support the values of the sorority. Every activity will be clearly documented on the official I.G.S. activity sheet. This will ensure that the goals of the sorority are consistent with those of the institution. Every activity must be approved by I.G.S. in order to take place.
Section 8. The active members of the sorority will elect pledge leaders, cal leaders, and mediators before pledging begins. The pledge leaders are responsible for planning the majority of the activities, and will be in charge of running them. Cal leaders are responsible for planning cals, which are also considered activities and require an I.G.S. activity sheet. The purpose of the mediators is to provide a liaison between the members and the pledges. They will promote communication during the pledge period in order to prevent any problems. The remaining actives will act as pledge moms. Each pledge will have at least one mom. This helps the old and new members to get to know each other better, and provides the pledges with a source of support.
ARTICLE XI. OFFICIAL FUNCTIONS:
Section 1. In order to hold an official function, all active members must be notified of the function, in written or oral forms, at least one week prior to the function.
Section 2. For each official function, certain criteria must be met, and a checklist stipulating that the criteria were met must be submitted for approval to I.G.S. on a written form approved by Gustavus Adophus College and the voting body of I.G.S. These activity sheets must be submitted one week prior to the activity.
ARTICLE XII. ALCOHOL POLICY:
General Policies are as follows:
1. Consumption of alcohol will not be the main purpose of any activity
2. In a situation where alcohol is present, a sufficient quantity of non-alcoholic alternative beverages and food will be provided. Identical cups will be provided for all types of beverages in order to limit any perceived amount of peer pressure.
3. One member of the sorority will be responsible for checking identification at each activity, and the sorority will adhere to the Minnesota drinking age law.
4. Any alcohol policy violation taking place outside of an official function will not be the responsibility of the sorority or Inter-Greek Senate.
5. Any infraction of the Theta Xi Gamma alcohol policy by the group will be turned over to the I.G.S. Judicial Board.
6. In order to enforce the drinking policy the Internal Governing System of the sorority will be responsible for all infractions by individuals that occur at the sorority functions. This system will act as a judicial system within the sorority to enforce consequences. The sorority accepts all responsibility for any incidents that may occur at a function.
7. All rules as approved by Gustavus Adolphus College will be met and adhered to.
8. If alcohol is available at an official function, arrangements for transportation will be made prior to the event. These arrangements may include a busing service hired by the sorority or designate drivers. If possible, functions are held within walking distance.
ARTICLE XII. INACTIVITY:
Inactive status is defined as follows:
1. A member is considered inactive by her personal preference
2. Any active member has the option to become inactive at any time after acceptance into the sorority.
3. An inactive member will not pay dues for the semester and cannot participate in any sorority function without prior approval by the sorority members.
4. If a member is inactive, by her preference, for one calendar year while attending Gustavus Adolphus College, she shall have the choice of becoming a member of another sorority.
ARTICLE XIII. GOVERNING BODY:
The Theta Xi Gamma Sorority accepts the Gustavus Adolphus College Inter-Greek Senate as its external governing body. We agree to adhere to all rules and regulations set forth by the voting body of I.G.S.
ARTICLE XIV. CORE VALUES:
Our core values that each member of the sorority will follow and agree to:
ARTICLE XV. AMENDMENTS:
Any amendments made to the Constitution must be submitted to the Student Advisory Committee for approval. Before amendments are made and submitted, the sorority will call an official vote. Amendments must pass by a two-thirds majority. The revised Constitution must then be given to all active members of the sorority.
Becoming a member of the Theta Xi Gamma Sorority calls for a serious, committed effort on the part of every member. There cannot be any exceptions. As a chain of gold is no stronger than its weakest link, so the Theta Xi Gamma Sorority cannot hope to rise above the limitations of any single member. Therefore, the responsibility of respecting the standards of the sorority set forth many years ago falls on every member and upon a united effort of the entire organization.
Revised January, 1993.
Revised April, 1993.
Revised September, 1993.
Revised September, 1996.
Revised April, 2007.
Revised September, 2007