The True Gentleman is the man whose conduct proceeds from good will and an acute sense of propriety and whose self-control is equal to all emergencies; who does not make the poor man conscious of his poverty, the obscure man of his obscurity, or any man of his inferiority or deformity; who is himself humbled if necessity compels him to humble another; who does not flatter wealth, cringe before power, or boast of his own possessions or achievements; who speaks with frankness but always with sincerity and sympathy; whose deed follows his word; who thinks of the rights and feelings of others rather than his own; and who appears well in any company; a man with whom honor is sacred and virtue safe.
TABLE OF CONTENTS Page
I. Name and Mission 3
II. Membership 4
III. Officers 4
IV. Meetings, Events, and Ceremonies 11
VI. Dues and Fees
VII. Pledge Program and Initiation
VIII. Standards and Ethics Board
IX. Distribution and Amendment
X. National Policies
Article (x) A.
ARTICLE I: Name and Mission
A. The name of this organization shall be the Minnesota Gamma Chapter of Sigma Alpha Epsilon. Henceforth
B. The mission of Sigma Alpha Epsilon is to promote the highest standards of friendship, scholarship, and service for our members, based upon the ideals set forth by our Founders a. Principles
i. To develop in our members the skills which will facilitate their making deep and meaningful friendships throughout their lives.
ii. To provide our undergraduate members with a physical and organizational environment conducive to their pursuit of academic excellence.
iii. To help our members better understand and experience diversity and change to enhance their respect for individuality and personal integrity.
iv. To foster personal development of our members including leadership, scholarship, citizenship, and social and moral responsibility.
v. To develop in our members a sense of duty for individual and group involvement in social interactions, service, and community outreach.
vi. To provide our members with guidance, support, and standards based upon the ideals embodied in our Ritual.
vii. To develop, maintain, and enforce standards and expectations for the conduct of our members within and outside of the Fraternity.
viii. To provide our members with the life-long fraternal experiences that are productive, rewarding, and enjoyable.
C. The Creed of the Chapter sha
The True Gentleman is the man whose conduct proceeds from good will and an acute sense of propriety, and whose self-control is equal to all emergencies, who does not make the poor man conscious of his poverty, the obscure man of his obscurity, or any man of his inferiority or deformity; who is himself humbled if necessity compels him to humble another; who does not flatter wealth, cringe before power, or boast of his own possessions or achievements; who speaks with frankness but always with sincerity and sympathy; whose deed follows his word; who thinks of the rights and feelings of others rather than his own; and who appears well in any company, a man with whom honor is sacred and virtue is safe.
John Walter Wayland
ARTICLE II: Membership
A. Membership Status
a. To be an active member of the Chapter, an individual must have completed the Pledge Program and have gone through the Initiation Ceremony.
b. three credits at Gustavus Adolphus College, has achieved a grade point average of 2.5 or higher during the previous semester, has not been determined ineligible to be in good standing by the Standards and Ethics Board, and is current on all financial obligations to the Fraternity. Henceforth in this document members in good standing shall be referred to as members.
c. The Chapter may accept into its membership any member of Sigma Alpha Epsilon who, having been initiated by another Chapter, has transferred to Gustavus Adolphus College upon a two-thirds vote of the Chapter and payment of a $50.00 affiliation fee and current dues.
d. No active or potential Chapter member shall be judged unfit for membership based on their religious creed, race, place of origin, sexual orientation, age, handicap, marital status, or citizenship.
ARTICLE III: Officers
A. Officers of the Chapter a. The Chapter shall have the following officers:
i. Eminent Archon
ii. Eminent Deputy Archon
iii. Eminent Recorder
iv. Eminent Treasurer
v. Eminent Chronicler
vi. Eminent Correspondent
vii. Eminent Herald
viii. Eminent Warden
ix. Recruitment Chairman
x. Member Educator
xi. Pledge Educator
xii. Risk Manager
xiii. Social Chairman
xiv. Service and Philanthropy Chairman
xv. Scholarship Chairman
xvi. Eminent Chaplain
xvii. Alumni Chairman
xviii. Fundraising Chairman
xix. Awards Chairman
B. Duties of all Officers. All Officers shall:
a. Be aware of Fraternity Laws and Risk Management Policies which are pertinent to their position and duties.
b. Be aware of standards of excellence as defined by Inter Greek Senate, and work towards ensuring the Chapter is operating to the highest of expectations.
c. Contribute to the Pledge Program by creating and giving presentations on topics of relevance to their position when asked.
d. Maintain an Officer Notebook to the best of their ability.
C. Method of Election
a. Officer selection shall consist of three consecutive meetings held during each semester. The dates of officer selection must be decided upon and approved by the Chapter by the second meeting of the semester.
b. Nominations for the office of Eminent Archon shall be held on the first meeting of officer selection in the fall semester.
c. Nominations for the office of Eminent Treasurer shall be held on the first meeting of officer selection in the spring semester.
d. Nominations for the offices of Pledge Educator and Recruitment Chairman shall be held on the second meeting of officer selection in the fall semester.
e. Nominations for all other offices shall be held on the second meeting of officer selection in the spring and fall semesters.
f. Elections of all officers shall take place on the meeting immediately following their nomination.
g. Election of officers will be by secret ballot. If an office is uncontested, a motion ndidate if this motion is adopted, the Eminent Recorder shall note the same in the minutes, and the officer shall be elected unanimously.
a. The term of office for the Eminent Archon is one year. The incoming Eminent Archon shall assume his office on January 1st.
b. The term of office for the Eminent Treasurer is one year. The incoming Eminent Treasurer shall assume his office on June 1st.
c. The term of office for the Recruitment Chairman is one year. The incoming Recruitment Chairman shall assume his office on January 1st.
d. The term of office for the Pledge Educator is one year. The incoming Pledge Educator shall assume his office on January 1st.
e. The term of office for all other officers is one semester. The incoming officers shall assume office on June 1st for fall semester and January 1st for spring semester.
E. Qualifications for Office
a. In order to hold the office of Eminent Archon or Eminent Deputy Archon, one must have previously held an officer position.
b. Any member (including those not in good standing) may run for an office other than the ones previously stated, provided that he will be a member in good standing at the time he is slated to assume his office.
c. All officers must remain in good standing during the duration of their term.
F. Declaring an office vacant
a. The Chapter may, by two-thirds vote, declare any office vacant due to the officer
no longer being in good standing, failure in fulfilling his officer duties, or behavioral violations as determined by the Standards and Ethics Board. Notice of such intended action shall be given to the officer concerned and to all other members of the Chapter at least 48 hours in advance. Said office shall then be filled by an immediate election.
G. Duties of Officers
a. Eminent Archon. The Eminent Archon shall:
i. Preside over meetings of the Chapter.
ii. Serve as the Chief Executive and official spokesman for the Chapter.
iii. Appoint officers and committees not otherwise provided for.
iv. Approve orders drawn on the Eminent Treasurer for appropriations made by the Chapter.
v. Enforce a strict observance of Fraternity Laws, bylaws, and lawful orders, holding all officers accountable to their duties.
vi. Prevent conduct by members that could degrade or cheapen the Fraternity.
vii. Submit all reports required by the Fraternity Office.
viii. Meet weekly with the Chapterdvisor.
ix. Meet weekly with the Eminent Deputy Archon.
b. Eminent Deputy Archon. The Eminent Deputy Archon shall:
i. Preside over meetings of the Executive Council.
ii. Work to improve the practices of Chapter officers.
iii. Meet at least twice a semester with each officer.
iv. Ensure that all officer notebooks are of acceptable quality.
v. Plan one Chapter retreat each semester.
vi. Be responsible for matters of Chapter discipline.
vii. Serve as the C
viii. Coordinate the Chapter
ix. Meet weekly with the Eminent Archon.
x. Act with full powers in the absence of the Eminent Archon.
c. Eminent Recorder. The Eminent Recorder shall:
i. Keep records of: the minutes of the meetings of the Chapter and
Executive Council; a true and correct copy of the Chapter Bylaws; Attendance records of Chapter meetings, events, and ceremonies; and a copy of the Fraternity Laws.
ii. Notify members of special meetings of the Chapter.
iii. Ensure the Chapter calendar is up to date.
iv. Maintain the Chapter
v. Prepare a Chapter telephone/e-mail directory.
vi. Keep the campus Greek Advisor(s) informed of all changes in membership.
vii. Assist the Eminent Treasurer with his duties.
viii. Be responsible for determining the validity of, and processing, excused absence/tardy requests for Chapter meetings and events.
d. Eminent Treasurer. The Eminent Treasurer shall:
i. Hold funds, securities, vouchers, and account books of the Chapter.
ii. Reconcile and maintain all accounts of the Chapter.
iii. Work to eliminate all accounts receivable.
iv. Remit to proper authorities all sums lawfully assessed against the Chapter.
v. Prepare a budget of the estimated Chapter income and expenditures for
vi. Ensure the Chapter follows the Finance Calendar as set in Article V.
vii. Serve as the chairman of the Finance Committee.
viii. Charge the Fundraising Chairman with fundraising duties when necessary.
e. Eminent Chronicler. The Eminent Chronicler shall:
i. Keep a history of the Chapter.
ii. Keep a Chapter scrapbook.
iii. Maintain a list of Chapter alumni.
iv. Advise the Pledge Program Committee and create quiz content when appropriate.
f. Eminent Correspondent. The Eminent Correspondent shall:
i. Conduct the correspondence of the Chapter.
ii. Give notice of expulsions, suspensions, and reinstatements.
iii. Consistently send information about the Chapter to the Fraternity Office for inclusion in The Record, and to the Eminent Chronicler for inclusion in the Chapter Scrapbook.
iv. Keep a record of all birthdays and special events which require a congratulatory message.
v. Send all thank you notes, flowers, etc. as required by the Executive Council or the Chapter.
vi. ny other media that affects the
g. Eminent Herald. The Eminent Herald shall:
i. Store and maintain all Ritual materials.
ii. Organize all ceremonies and ensure they follow Ritual.
iii. Work with the Member Educator to provide programs and/or events designed to enhance the Chapterraterni Creed, Ritual, and traditions.
iv. Advise the Pledge Program Committee and create quiz content when appropriate.
h. Eminent Warden. The Eminent Warden shall:
i. Assist the Eminent Archon in keeping meetings orderly and quiet.
ii. Guard the door to ensure privacy at Chapter meetings.
iii. Ensure the meeting room is in order for all Chapter meetings.
iv. Be responsible for clean-up after meetings.
v. Be charged with maintaining order at all Chapter functions.
vi. Work with the Risk Manager to ensure Risk Management policies are followed at all Chapter functions.
i. Recruitment Chairman. The Recruitment Chairman shall:
i. Serve as chairman of the Recruitment Committee.
ii. Organize recruitment workshops.
iii. Submit a schedule for recruitment events (for both spring and fall semesters) to the Executive Council during the Executive Council meeting following the fifth regular Chapter meeting of the spring semester. Any additional recruitment events must be presented to the Chapter at least one month before they are to occur.
iv. Organize and supervise all recruitment activities and events.
v. Create and sustain media promoting the fraternity to the campus community.
j. Member Educator. The Member Educator shall:
i. Lead the Chaptereducational programs and events with the aid of assistant educators and/or the Risk Manager or Eminent Herald when appropriate.
ii. Provide at least two member education events per semester and one event per school year that is open to either the Greek community or the campus at-large.
iii. Sit on the Pledge Program Committee.
iv. Ensure all members have access to the Portfolio and Online Officer Notebook resources at www.thetgi.net.
k. Pledge Educator. The Pledge Educator shall:
i. Serve as chairman of the Pledge Program Committee.
ii. Submit a written pledge program to the Executive Council at least two weeks before the program is to be submitted to Inter Greek Senate.
iii. Report to the Chapter (during closed meeting) on the progress of each of the ChapterPledge Brothers.
iv. Preside over pledge program meetings, events, and ceremonies.
v. Use the remainder of his term after the pledge program has been completed to reflect on its success and start developing new ideas for future programs.
vi. Submit a pledge contract (outlining the obligations of Pledgeship - educational, financial, and otherwise) to the Executive Council for approval during the first Executive Council meeting after the first regular Chapter meeting of the fall semester.
l. Risk Manager. The Risk Manager shall:
i. Inform the Chapter of all areas which constitute a risk to the Fraternity or its members, including risks at parties, date rape, fire safety, under- aged drinking, drunk driving, etc.
ii. Work with the Member Educator to provide programs and/or events Management policies.
iii. Work with the Eminent Warden to ensure Risk Management policies are followed at all Chapter functions.
iv. Register all parties with the Inter Greek Senate, when required.
v. Register all guests on the guest list of parties.
vi. Sit on the Pledge Program Committee.
m. Social Chairman. The Social Chairman shall:
i. Serve as chairman of the Social Committee.
ii. Plan and organize all social events, including Fraternity/Sorority mixers, functions, date parties, and formals.
iii. Ensure the Chapter is following Risk Management policies at all events.
iv. Plan the Chapter
n. Service shall:
and Philanthropy Chairman. The Service and Philanthropy Chairman
i. Serve as the chairman of the Service and Philanthropy Committee.
ii. Organize community service events for the Chapter.
iii. Organize events to raise funds on behalf of charitable organizations.
iv. Keep a record of the community service hours spent by the Chapter, and report these records to the Eminent Chronicler.
o. Scholarship Chairman. The Scholarship Chairman shall:
i. Maintain academic files (of sample tests, papers, and syllabi).
ii. Meet with each member once each semester to ensure that the minimum G.P.A. requirements are being fulfilled.
iii. Promote programs designed to improve the scholastic standing of the Chapter.
p. Eminent Chaplain: The Eminent Chaplain shall:
i. Offer prayers and devotions appropriate to the setting at Chapter events.
ii. Be available as a trusted counselor to members and pledges in need of assistance.
iii. Provide motivational and encouraging words at Chapter meetings and
other Chapter functions. Chairman. The Alumni Chairman shall:
q. Alumni i. Maintain a contact list of Chapter alumni and send e-mail updates on a
ii. Cooperate with the local alumni association.
iii. Plan at least two alumni events per year, scheduled with at least three months notice.
iv. Publish an alumni directory every odd-numbered year.
r. Fundraising Chairman. The Fundraising Chairman shall:
i. Serve as the chairman of the Fundraising Committee.
ii. Sit on the Finance Committee.
iii. Work with the Eminent Treasurer to assess the Chap needs.
iv. Organize fundraising efforts.
v. Provide brothers with opportunities to cut their dues through fundraising.
Chairman: The Awards Chairman shall:
i. Oversee the Awards process for both Province and National Awards.
ii. Appoint writers and seek information for awards.
iii. Ensure deadlines are met for awards.
H. Executive Council a. Membership
i. The Executive Council shall consist of the Eminent Archon, Eminent Deputy Archon, Eminent Recorder, Eminent Treasurer, Service and Philanthropy Chairman, Recruitment Chairman, Social Chairman, and Pledge Educator.
ii. Any member of the Executive Council missing two meetings in a semester will be removed from office (and said office shall be declared vacant), unless a written and approved excuse is submitted within two weeks to the Executive Council.
iii. The Eminent Deputy Archon shall serve as chairman of the Executive Council.
b. Duties of the Executive Council. The Executive Council shall:
i. Advise the Eminent Archon.
ii. Approve requests for special expenditures of Chapter funds not to exceed $200.
iii. Be the policy-forming body on all matters not requiring a vote of the entire Chapter.
iv. Approve requests for deferred payment of dues and assessments by members.
v. Discuss and develop opinions concerning tabled motions from previous Chapter meetings.
vi. Determine the validity of excused absence/tardiness requests from Chapter ceremonies.
vii. Meet weekly during the academic year, and as required during breaks.
viii. Ensure that the Chapter is following Fraternity Laws and Risk Management Policies.
ix. Ensure that the Chapter defined by Inter Greek Senate when reasonable.
x. Meet with the Chapterdvisor at least once per month.
c. Disciplinary Powers. The Executive Council shall:
i. Have the power to declare members to be no longer in good standing.
ii. Refer members to the Standard and Ethics Board in cases of disciplinary issues.
I. General Committees
a. The Eminent Deputy Archon shall coordinate t
b. General Committees shall include:
iii. Pledge Program
v. Service and Philanthropy
vii. Other, as deemed necessary by the Eminent Deputy Archon
J. Special Committees
a. The Eminent Archon may appoint special committees as needed.
ARTICLE IV: Meetings, Events, and Ceremonies
a. Regular Chapter Meetings
i. Meetings will be held weekly during the academic year, at a time set by the Chapter.
ii. The first meeting each month shall be Badge Attire (coat, tie, badge).
iii. The Order of Business at Chapter meetings shall be determined by the Eminent Archon, but should follow this format:
1. Opening Ritual
2. Pledges are allowed into meeting
3. Approval of Minutes from previous meeting
4. Reports of Officers
5. Reports of Committees
6. Old Business
7. New Business
8. Comments and Remarks for the Good of the Order
9. Pledges are excused from meeting
10. Closed business of Chapter
11. Closing Ritual
iv. All meetings shall be run by Roberts Rules of Order.
b. Special Meetings
i. Special Meetings may be called by the Eminent Archon at any time, and shall be called by the Eminent Archon upon the written request of at least five members in good standing.
ii. A minimum of forty eight hours notice is required for special meetings.
i. At any regular meeting of the Chapter, a majority of members in good
standing shall constitute a quorum.
ii. At any special meeting, two-thirds of the members in good standing shall constitute a quorum.
i. Every member of the Chapter in good standing has the right to vote upon any question lawfully coming before the Chapter, if present at such a meeting. No vote by proxy shall be allowed.
ii. The Eminent Archon shall not vote except in the case of a tie.
B. Events a. All Chapter Events:
i. Must have an officer in charge (Service and Philanthropy Chairman in charge of service events, Member Educator in charge of educational events, etc.)
1. If the situation calls for another member to be in charge of an event (i.e. someone on the Social Committee takes charge of a social event), this must be made clear at the Chapter meetings where the event is discussed.
ii. Should be presented at a Chapter meeting on a conceptual and/or tentative level at least three weeks before the event occurs.
iii. Should be presented at a Chapter meeting on a finalized and/or formal level at least two weeks before the event occurs.
b. Extenuating circumstances that may lead to an event being done on a shorter time scale must have the approval of the Eminent Deputy Archon.
a. All Chapter Ceremonies:
i. Must have dates set within the first three regular Chapter meetings of the semester in which they occur.
ii. Are considered formal events - formal attire (coat, tie, and badge) and conduct are required from all members regardless of whether the ceremony is public or private.
b. Extenuating circumstances that may lead to a ceremony being done on a shorter time scale must have the approval of the Eminent Deputy Archon.
D. Tardiness and Absence
a. Excused Tardiness and Absence from Regular Chapter Meetings
i. Excused tardiness and absence requests for regular Chapter meetings must be submitted to the Eminent Recorder at least one full day before the meeting which will be missed/attended late.
ii. Every member is allowed two excused Chapter meeting absences per semester as well as two excused Chapter meeting tardinesses.
iii. Any additional excused absence/tardiness requests must be submitted to the Eminent Recorder at least three full days before the Chapter meeting which will be missed. These additional requests must be determined valid by the Eminent Recorder within one day.
b. Excused Tardiness and Absence from Chapter Events and Ceremonies
i. Excused absence/tardiness requests from Chapter events (social, service, educational, recruitment, and other) must be submitted to the officer running the event at least one week before the event which will be missed. The request must be determined valid by Eminent Recorder within one day and the ruling must be communicated to the member immediately.
ii. Excused absence requests from Chapter ceremonies must be submitted to the Eminent Recorder at least one week before the ceremony will be missed. The request must be determined valid by the Eminent Recorder within one week.
iii. If a member has three or more absences from Chapter events and/or ceremonies in one semester, their attendance record shall be reviewed by Eminent Recorder. If he deems it fitting, the case will be brought before the Chapter.
c. Unexcused Tardiness and Absence
i. Cases of unexcused tardiness or absence from regular Chapter meetings will be recorded in the meeting minutes of that meeting.
ii. Cases of unexcused tardiness or absence from Chapter events and ceremonies will be communicated to the tardiness or absent member by the Eminent Recorder within one day of the transgression.
iii. In the event of an emergency that causes a tardy or absence, a member can request that the Eminent Recorder review the situation and excuse the tardiness or absence as long as the request is submitted within one day of the transgression.
iv. Fines for unexcused tardiness and absence are listed in Article VI: D.
E. Conduct a. The Eminent Archon, Eminent Deputy Archon, and Eminent Warden have the
authority to remove members from meetings, events, or ceremonies for rude or noisy behavior.
i. three strikes s.
ii. Serious breaches of order, or outbursts at formal ceremonies or public events, may be met with more swift action at the discretion of the aforementioned officers.
iii. Removal from a meeting, event, or ceremony is considered an unexcused absence and the corresponding fines will be assessed.
iv. Additional punishments for removal in such cases will be set forth in the Chapter
ARTICLE V: Finance
A. Fundraising a. Each semester the Finance Committee will evaluate the Chaptercial
situation and present their findings on financial need and fundraising recommendations to the Chapter within the first two weeks of the semester.
i. Any member is able to suggest, plan, and/or run a fundraising project. 13
ii. Fundraising projects will be charged to the Fundraising Chairman and members of the Fundraising Committee for supervision.
b. Each semester, the Eminent Treasurer shall disperse funds collected through Chapter fundraising in the following manner:
i. All money collected through Chapter fundraising shall be transferred to the Chapter
ARTICLE VI: Dues and Fees
A. Pledge Fee
a. Prior to formal pledging, each pledge must pay a fee equal to that of the national pledge fee.
b. Additional fees must be voted on and approved by the Chapter.
B. Initiation Fee
a. Prior to initiation, every member is subject to pay an initiation fee equal to the
national initiation fee.
C. Member Dues a. Dues for members shall be set by the Executive Council and approved by the
Chapter, as part of the budget process.
D. Fines a. The Executive Council may assess the following fines:
i. Damage to Fraternity property: equivalent to replacement value
ii. Loss of badge: Member must order a replacement within 1 week
iii. Unexcused absence from Chapter Meeting: $5
iv. Unexcused tardiness to Chapter Meeting: $1
v. Unexcused absence from Formal Pledging Ceremony: $20
vi. Unexcused absence from Initiation Ceremony: $20
vii. Unexcused absence/tardiness from Chapter event: $5
viii. Other (subject to approval by Chapter): $5 - $50
E. Assessments and Member Compensation a. Chapter members who incur personal expenses ranging from $5-$200 relating to
Chapter meetings, events, ceremonies, or other matters may be fully compensated out of the Chapter of the expenditure is kept. Compensation requests must be submitted to the Eminent Treasurer within two weeks of the expenditure. Any personal compensation to members over $20 must be approved by the Executive Council.
F. Outstanding Accounts a. During the fall and spring semester, any member who does not pay dues in full or
create a payment plan with the Eminent Treasurer by the date set by the Eminent Treasurer will no longer be a member in good standing.
G. Payment Plans:
a. Any member who is unable to pay dues in full by the date set by the Eminent Treasurer will create a payment plan.
b. Payments plans must be approved by the Executive Council. They must also be signed by the member who wishes to have the payment plan, the Eminent Treasurer, and the Eminent Archon.
c. Any member who misses a payment stated on the payment plan will no longer be a member in good standing.
H. Scholarship Incentive
a. Any member who is enrolled in at least 3.0 credits and receives a semester Grade Point Average of 4.0 shall only be subject to the National Risk Management fee and Annual National Fraternity dues for the following semester.
b. Any member who is enrolled in at least 3.0 credits and receives a semester Grade Point Average of 3.75 or higher shall receive a 20% reduction in dues for the following semester.
ARTICLE VII: Pledge Program and Initiation
A. Pledge Program a. The pledge program, as created by the Pledge Program Committee, must be
submitted to the Executive Council by the Pledge Educator at least two weeks
before the program is to be submitted to the Inter Greek Senate. b. The pledge program must include:
ii. An acceptable level of integration with the pledge calendar and pledge requirements as set forth by the Inter Greek Senate and approved by the college administration in the semester before pledge.
iii. Examinations testing relevant or significant Sigma Alpha Epsilon history, tradition, ritual, Chapter history, Chapter bylaws/practices, and any other topics the Pledge Program Committee or the Executive Board deems necessary.
B. Election of Pledges
a. To be extended a bid, the candidate must be a man who is: i. In good academic standing with Gustavus Adolphus College, with a cumulative grade point average of at least 2.5. ii. Enrolled in at least 3.0 credits per semester. iii. Not initiated into another local, national, or international fraternity. iv. Recognized as a second-year student by Gustavus Adolphus College.
b. The Chapter reserves the right, subject to Fraternity Laws, to regulate membership.
c. No potential pledge shall be offered a bid upon receiving negative votes from one-quarter or more of all members of the Chapter in good standing.
d. by the Recruitment Chairman.
e. No potential pledge shall be judged unfit to pledge based on their religious creed, race, place of origin, sexual orientation, age, handicap, marital status, or citizenship.
C. Completion of the Pledge Program
a. Completion of the pledge program will be determined by the Pledge Program Committee, provided:
i. Pledge Examinations must be completed with a grade of 90% or higher (re-takes are allowed).
ii. All Chapter Fees must be paid in full.
b. After a pledge has completed the pledge program, he shall be entitled to prompt initiation, unless one quarter of the entire membership in good standing (whether or not present), vote to rescind the offer of pledgeship.
ARTICLE VIII: Standards and Ethics Board
A. Purpose a. The purpose of the Standard and Ethics Board shall be to bring to the attention of
the members the obligations they made at pledgeship, to uphold the standards of Chapter. A trial is the last resort. The Standards and Ethics Board should seek out mutually beneficial solutions to situations before a trial is called. The Standards and Ethics Board is not empowered to suspend or expel any members. A trial for suspension or expulsion will be followed by the guidelines outlined in the Fraternity Laws.
B. Structure a. In order to ensure fair representation, eliminate any claims of favoritism, and
legitimize the authority of the Standards and Ethics Board, the Board shall consist of five members; one nominated from each of the sophomore, junior, and senior classes, the Risk Manager, and the Eminent Deputy Archon, who shall chair the committee.
C. Violations and Sanctions
a. The Chapter will create a list of possible violations and assign suggested sanctions. Violations and sanctions will be classified as major and minor offenses. Imposed sanctions for major offenses may include sanctions for minor offenses as well. Sanctions may also include a trial before the Chapter for suspension or expulsion. If the board feels appropriate violations or sanctions are not on the list, a majority vote of the Chapter is needed to impose it.
b. Any member who is convicted of a minor infraction will have that or those convictions dropped at the end of the semester if all duties are completed. Any
member who is convicted of a major infraction will have the conviction dropped
after fulfilling his duties and a period of 2 semesters. c. Any officer who is convicted of three minor infractions may be removed from
office and his successor shall be appointed by the Eminent Archon. Any officer charged with a major infraction will have his duties suspended until a verdict is rendered. If the member is found guilty, then the member will be removed from office and is unable to run for any office in the next election. If found innocent, then the officer will be reinstated to his office. Any member accused of a major infraction may be tried in front of the Chapter as described in the Chapter Bylaws.
i. Any and all allegations must first be brought before the Executive Council, which will determine whether or not the allegations merit a Standards and Ethics Board hearing by a majority vote. No discussion will take place as to the guilt or innocence of the party(ies) involved.
ii. Should the Executive Council deem a hearing necessary, the Eminent Deputy Archon will contact the accused within 48 hours to establish a schedule for the hearing, which should occur within one week of the initial complaint. The only people who will be admitted to the meeting are the Board members, the accused, the witness(es), and the Chapter advisor.
iii. The hearing's procedures will be as follows:
1. Reading of Charges by the Eminent Deputy Archon
2. Witness testimony
3. Questioning of the witness(es) by the Board
4. Defendant Testimony
5. Questioning of the defendant
6. Closing remarks by the defendant
iv. After the closing remarks by the defendant, all parties, except for the Board members and Chapter advisor, must exit the room. The Board will then deliberate until the guilt or innocence of the defendant(s) is determined. If found guilty, the Board will then determine which sanctions are appropriate. The purpose of the Eminent Deputy Archon is solely to mediate discussion. He should not, under any circumstances, participate in split, will the Eminent Deputy Archon cast the deciding vote. The Chapter advisor may assist in the limited mediation, but will not have a vote. Sanctions decided upon by the Board will be final unless an appeal is made to the Chapter and is overturned by a three-quarters vote. It will be the duty of the Eminent Warden to ensure that sanctions are enforced. If the board is unable to decide upon a sentence, or if the accused refuses to abide by the sanctions of the board, the Eminent Deputy Archon shall instigate trial proceedings as outlined in the Fraternity Laws.
e. The Standards and Ethics Board shall also meet to discuss other disciplinary matters, and to draft new ethics policies for approval by the Chapter. All policies are retroactive and may affect current proceedings. During such time as the Board is awaiting approval from the Chapter, all proceedings are temporarily suspended.
ARTICLE IX: Distribution and Amendment
a. Each member is to be supplied a copy of these bylaws to remain in his possession for the period of his connection with the Chapter.
b. One copy of these bylaws shall be forwarded to the Chapter Advisor
c. One copy of these bylaws shall be forwarded to the Province Archon
d. One copy of these bylaws shall be forwarded to the National Fraternity Office
e. distributed to: Eminent Archon, Eminent Deputy Archon, Eminent Treasurer, and
a. A motion to amend the bylaws may be made by any member at any regular meeting of the Chapter.
b. Amendments must be in writing and must refer to the specific Article and Section affected.
c. Any motion to amend the bylaws shall sit on the table for a period of one week prior to consideration of the question.
ARTICLE X: National Policies of Sigma Alpha Epsilon
A. Alcohol and Drugs
a. The possession, use and/or consumption of ALCOHOLIC BEVERAGES, while on Chapter premises, during an official Fraternity event, or in any situation sponsored or endorsed by Sigma Alpha Epsilon Fraternity, must be in compliance with any and all applicable laws of the state, county, city, and university. This includes the laws regarding the serving of alcoholic beverages to minors.
b. SALE OF ALCOHOL by any chapter or Chapter of Sigma Alpha Epsilon is strictly forbidden. This is to include any action that can be remotely construed as alcohol sale such as:
i. Charging admission to parties
ii. Passing the hat
iii. Selling empty cups
iv. Selling drink tickets.
c. The possession, sale and/or use of any ILLEGAL DRUGS OR CONTROLLED SUBSTANCES at any SAE house or sponsored event or at any event that would allow a normal observer to view one as associated with the Fraternity is strictly prohibited and will be grounds for the immediate expulsion of those involved.
d. Each member and pledge will be INSTRUCTED on the drinking age laws, regulation of sale laws, open container laws and other laws pertinent to Chapter jurisdiction, specifically dram shop liability, implied consent, and host liquor liability. Instruction shall also be provided with the goal of engendering in each member a sense of responsibility toward the welfare of those who consume alcohol, the encouragement of intervention to prevent any person from drinking to
excess, or from engaging in any potentially dangerous activity, including driving a motor vehicle while under the influence of alcohol. Instruction must also be provided on emergency procedures to be employed as a result of alcohol abuse.
e. No "GRAIN ALCOHOL," and any such distilled liquor that exceeds 100 proof, or above 50 percent pure grade alcohol per volume, is to be served in any form or mixture during a Fraternity sponsored event, due to the destructive and immediate effects that such high alcohol concentration can cause. Furthermore, any legal use of alcohol will not involve providing unlimited quantities, no activity shall encourage rapid consumption of alcohol, and no person shall be forced for any reason to consume alcohol.
f. All RUSH ACTIVITIES associated with any chapter or Chapter of Sigma Alpha Epsilon will be DRY, that is without the use of alcohol beverages. The ideals and concepts on which the Fraternity stands are not dependent on alcohol.
g. OPEN PARTIES, meaning those with unrestricted access, and without specific invitation, shall be prohibited.
h. NO PURCHASE OF ALCOHOLIC BEVERAGES WITH CHAPTER FUNDS. This includes the purchase of kegs of beer. All alcoholic beverages consumed at SAE Chapter functions must be brought by the individual members attending the function or through a cash bar operated by the licensed establishment where the function is held.
i. THE PURCHASE OR USE OF A COMMON SOURCE OF ALCOHOL SUCH AS KEGS, PARTY BALLS, PUNCH, ETC. IS PROHIBITED. Chapters may hire a licensed, professional catering service with certified bartenders, which may utilize common containers. Any service retained must have general liability and liquor liability insurance policies.
B. Hazing a. The Fraternity will not tolerate nor condone any form of hazing. Hazing is to be
i. Paddling in any form
ii. Physical exercises resulting in excessive fatigue or exhaustion
iii. Deprivation of normal sleep and rest
iv. Any form of corporal or mental punishment
v. The placing of anyone in actual or simulated peril or jeopardy of health
vi. Undignified methods and stunts
vii. Either public or private quests
viii. Treasure hunts
ix. Road trips, late work sessions or any other activities which interfere with scholastic achievement of the pledges
x. Personal servitude
C. Sexual a. The Fraternity will not tolerate nor condone any form of sexually abusive
behavior on the part of its members, whether physical, mental, or emotional. This is to include any actions that are demeaning to women including but not limited to
date rape, gang rape, or verbal harassment. Any such actions will be cause for
expulsion of individual offenders and/or charter suspension. D. Fire and Safety
a. The Sigma Alpha Epsilon Fraternity hereby mandates that no chapter shall be housed in or use the services of a structure which does not meet minimum fire and safety requirements of the community. The Chapter will be responsible to provide the National Office by November 15 of each year with a written statement from the local fire inspector proclaiming the Chapter or its facilities are safe for habitation or regular use.
E. Chapter Policies a. All Chapter
hazing, sexual abuse, and conduct unbecoming a true gentleman, and fire health and safety including the use of Chapter property and conduct of Chapter events.
We are affiliated both nationally and regionally for the midwest. The fraternity laws and risk management policies can be viewed here: