Room/Space Set-up

When you reserve a space you should also request if you will need the services of Physical Plant, Dining Service, or Event Technical Service.

Here is contact information if you need to contact these departments outside of the room request process: 

  • Building Services: manages event set-up requests. The office may be reached at 507-933-7504 Monday-Friday 8 a.m. - 4 p.m. and via email at
  • Dining Services: manages food and beverage requests.
  • Event Technical Services: manages microphones, speakers, projection, and live streaming requests.
  • Gustavus Technology Services: manages Zoom and Google Meets.

Please submit requests as soon as details are known; no later than three weeks before the event. Staff is scheduled two weeks prior to an event.

Event Set-up
  • Chairs
    • Determine how many chairs are needed and in what configuration
  • Tables
    • Determine if registration, food/beverage, or display tables are needed
    • Round tables (seat 8 people and are only available in Alumni Hall)
    • 8’ rectangular tables (seat 10 people)
  • Staging
    • Determine dimensions of the stage needed
      • Outdoor staging comes in 2 sections
      • Indoor staging comes in 8 foot x 4 foot sections
        • 12 sections are available (maximum size of 24'x16')
  • Custodial
    • Special waste receptacles
    • Special clean up
  • Electrical
    • Determine if additional power supply is needed for outdoor events