Recognition Of Student Clubs & Organizations
Recognition Process for New Clubs and Organizations
- All organizations must attend a “nuts and bolts” training at the beginning of the Fall semester.
- All CONTINUING organizations will then log on to the new student organization website, gustavus.edu/studentorgs and make the necessary updates to their organization information.
- All NEW organizations must submit a completed Recognition Application for review by the Recognition Committee. In most cases, the Committee will ask a founder of the group to attend a meeting to answer questions.
College Recognition Committee
All NEW requests by student groups to become recognized student clubs, club sports or organizations will be reviewed by the Gustavus Adolphus College Recognition Committee. The Recognition Committee consists of:
- A member of Student Senate or designee;
- A representative from the Dean of Students Office;
- 2 representatives from the faculty committee on Student Life;
- The Assistant Director of Campus Activities, who will serve as the chair of the committee.
All committee members will have a vote, and the Campus Activities Office will then make a final decision with the input of the committee. All appeals to this process will be directed to a member of the Dean of Students Office that does not serve on this committee.
The College Recognition Committee will meet at least once each semester no more than two weeks after the Involvement Fair.
Criteria All Groups Must Meet In Order to be Recognized
At a minimum, all student groups requesting official recognition from the College must meet the following standards before their application is considered:
- A group must have at least 6 currently enrolled full-time students
- A group may not duplicate the purpose and/or activities of an existing student organization. This provision safeguards limited resources and encourages students to work cooperatively when their interests and intentions are similar;
- No group may discriminate against any person based on age, color, disability, gender, gender identity, national or ethnic origin, race, religion, sexual orientation, veteran status, or any other basis protected by applicable federal, state or local laws.
- All groups must agree to the Gustavus Adolphus College anti-hazing policy.
- All groups must be non-profit in nature.
- A group must disclose if they are known by any other name or are affiliated with any other organizations or parent groups (i.e. Amnesty International, Fellowship of Christian Athletes, etc.).
- Abide by all federal, state and local laws, College policies and, in the case of affiliated groups, the policies of their parent organization;
- Select an advisor who is a fulltime member of the Gustavus Adolphus College faculty, staff or administration;
- Establish a purpose for the group that is consistent with the mission of the College;
- Warrant that the group will not present undue risk to participants or to the College.
Loss of Recognition
Recognized organizations may lose their recognized status for any of the following reasons:
- Governing documents, advisor contract and/or list of officers are not submitted within 30 days of notice of recognition.
- The organization fails to meet the minimum established criteria for annual recognition;
- Through an assessment or annual recognition process, it is determined that an organization lacks member support and is no longer sustainable or that the organization’s activities or mission are no longer consistent with that of the College;
- The organization is found to be in violation of one or more of the policies outlined in the Student Code of Conduct found in the Gustavus Adolphus College, Gustie Guide.
Organizations that lose their recognition may reapply for recognition after the organization has taken steps to correct any actions that contributed to its loss of recognition or after the organization has met any College-imposed sanctions, including any period of suspension prescribed.
Statement on Unrecognized Organizations
Repeated violations of Gustavus Adolphus College and/or Inter Greek Senate policies may result in a group losing recognition either temporarily or permanently from the College (and in the case of fraternities/sororities, the Inter/National Office and the respective governing councils) because they have damaged the reputation of the community, violated students’ rights, and endangered their welfare. Students may not join these organizations. These groups are typically referred to as “underground.”
Students who pledge, accept membership, or affiliate in any way with a former organization whose recognition has been withdrawn or suspended are thereby in violation of Gustavus policy and are subject to referral to the Student Conduct system which may result in disciplinary action up to and including suspension or expulsion. Students who assist in perpetuating these organizations are subject to the same disciplinary action.
Rights & Privileges of Recognized Student Organizations
Recognized student clubs and organizations are entitled to:
- Schedule and use Gustavus Adolphus College facilities;
- Apply for funds from Student Senate and/or other campus sources;
- Associate Gustavus Adolphus College’s name with that of the organization;
- Be included in Gustavus Adolphus College publications when appropriate;
- Use the Gustavus Adolphus College’s mail services;
- Sponsor campus programs and activities;
- Conduct fundraising activities on campus;
- Receive information from the college regarding policies, procedures, and liability;
- Receive any and all benefits the college may extend to recognized groups now or in the future.
Responsibilities of Recognized Student Clubs
Recognized student clubs are expected to:
- Use the Gustavus Adolphus College Finance Office for the administration of all College approved funds and funds raised by the organization;
- Have current bylaws on file on gustavus.edu/studentorgs;
- Have only Gustavus Adolphus College students as members, and faculty and staff as its advisors;
- Maintain a current list of officers and advisors on gustavus.edu/studentorgs;
- Ensure that any official web presence is updated annually;
- Adhere to all federal, state and local laws and College policies; and,
- Ensure that its membership will not practice any physical or psychologically abusive behaviors, either intentionally or unintentionally.