Student OrgsPOC in STEM
- Statement Of Purpose/ Mission
- to support students of color in STEM by providing information about networking events, career opportunities, internships, and technical mentorship to help them succeed and grow in their fields...
- Affiliations
- None
- Application Type
- Academic / Honorary
- Constitution
CONSTITUTION OF POC In STEM
ARTICLE I: NAME
The name of this organization shall be POC In Stem.
ARTICLE II: PURPOSE
The purpose of POC is to support students of color in STEM by providing information about networking events, career opportunities, internships, and technical mentorship to help them succeed and grow in their fields.
ARTICLE III: MEMBERSHIP
Section 1: Membership in this organization is open to all students who are interested and willing to sign up
Section 2: There are no categories of membership.
Section 3: Members are accepted continually throughout the year as long as they attend any of the sessions and be an active member.
ARTICLE IV: OFFICERS
Section 1: The following officer positions shall exist in POC in Stem: President ,Vice President/Risk Management Officer, Secretary, Treasurer, Publicist, and Historian. All officers must be full time students in good standing enrolled at Gustavus Adolphus College. The only position that has additional requirements that must be met is the President. They must have been a member of the organization for at least one year before becoming President. If no qualified parties are interested, this requirement may be waived with the majority agreement of the membership present.
Section 2: The duties of each office are described as follows:
President:
To organize and preside over meetings
To function as a spokesperson for the student organization
To facilitate communication between executive board members
To work with the advisor and other executive board members to create yearly goals for the organization
To facilitate monthly Executive Board meetings
Vice President
To preside over meetings in the absence of the President
To exercise all the functions of the office of the President in the absence of the President
Will serve as the Risk Management Officer as well
To assist the President in the organization of club events
To assist in the development of yearly organizational goals
To attend monthly Executive Board meetings
Secretary
To keep a written record of what happened at all POC In Stem club meetings and Executive Board meetings
To keep club members informed of upcoming meetings and events
To assist in the development of yearly organization goals
To attend monthly Executive Board meetings
Treasurer
To maintain the finances of the organization and keep accurate records of all financial matters
To coordinate any of the sales
To coordinate other fundraising efforts
To assist in the development of yearly organizational goals
To attend monthly Executive Board meetings
Publicist
To be responsible for recruitment of new members including coordinating the tables at Student Organization Fairs
To promote and publicize all club events
To coordinate any social media accounts
To assist in the development of yearly organizational goals
To attend monthly Executive Board meetings
Historian
To keep a photographic and written record of the club’s happenings throughout the year
To coordinate the photographs
To assist in the development of yearly organizational goals
To attend monthly Executive Board meetings
Section 3: Candidates for office must be nominated from the membership of the POC In STEM around the end of March or beginning of April. They then must submit a written application to show their commitment to the organization and discuss what they hope to accomplish if they receive an office. This will be distributed to all members of the organization along with the voting date (approximately the mid to end of April). All members present on the day of voting who have attended at least one POC in STEM event that semester (outside of meetings) will be eligible to vote. Voting will take place using paper ballots. Candidates will be elected into office if they receive a majority vote.
Section 4: The term of office begins at the beginning of June, with the month of May serving as a transition month between old and new officers. The term of office shall last for one calendar year. Any vacancies during the year shall be announced to the membership at the meeting following the vacancy. Nominations shall be taken and voting shall occur at the meeting. If no one is nominated, the President can appoint a member to that position.
Section 5: POC In STEM , by a two-thirds (2/3) vote of all members present, may remove on good cause, an executive board member from office. A request for removal from office will be brought to the club Advisor or President who will then bring the request before the membership at the next scheduled meeting.
ARTICLE V: MEETINGS
Section 1: Meetings will be held a minimum of once a month during the academic year. The Executive Board will meet at the beginning of each semester to set meeting dates. The Secretary is responsible for informing members of meetings. The President will set the agenda for the meetings with input from all members and Executive Board members.
Section 2: Decisions are made by voting- brought to the floor by a motion and a second. A majority shall allow the vote to pass.
Section 3: The President or Advisor has the capability of calling special meetings for any matters they feel cannot wait until the next regularly scheduled meeting. Members must be given at least 3 days notice of any special meetings.
ARTICLE VI: EXECUTIVE BOARD
Section 1: The Executive Board shall be composed of the President, Vice President, Secretary, Treasurer, Publicist, and Historian.
Section 2: The executive board shall meet once a month to discuss the planning of club events. At the board’s first meeting of each semester, they shall set the dates for all Fan Club Meetings, as well as develop organizational goals.
ARTICLE VII: COMMITTEES
Section 2: The Executive Board may create Special Committees on an as needed basis.
ARTICLE VIII: FINANCES
Section 1: Funds of the organization shall be raised primarily through fundraising. any other fundraisers planned by the treasurer.
Section 2: Upon dissolution of POC In STEM, any financial assets will be credited to the Gustavus Student Senate.
ARTICLE IX: BY-LAWS
Section 1: By-laws may be established by club members and reviewed each September. Any member in good standing can propose the by-laws. They will be prepared for voting by the Executive Board members and submitted to members in writing prior to the meeting where voting is to take place.
Section 2: All members in good standing are eligible to vote, but must be present at the meeting to do so. A majority vote is needed to allow the by-law to pass.
ARTICLE X: AMENDMENTS
Section 1: All members of the POC In STEM that are in good standing may propose Amendments. The proposed amendments will be reviewed by the Executive Board members and submitted to members in writing at least 2 weeks before voting is to take place.
Section 2: All members in good standing are eligible to vote, but must be present at the meeting to do so. A two-thirds (2/3) majority is needed to allow the amendment to pass.
Section 3: If amendments are passed they take effect at the end of the meeting during which they are passed.