Student OrgsPOC in STEM

Statement Of Purpose/ Mission
to support students of color in STEM by providing information about networking events, career opportunities, internships, and technical mentorship to help them succeed and grow in their fields...
Affiliations
None
Application Type
Academic / Honorary
Constitution

CONSTITUTION OF POC In STEM 

ARTICLE I: NAME 

The name of this organization shall be POC In Stem. 

ARTICLE II: PURPOSE 

The purpose of POC is to support students of color in STEM by providing  information about networking events, career opportunities, internships, and technical mentorship to help them succeed and grow in their fields. 

ARTICLE III: MEMBERSHIP 

Section 1: Membership in this organization is open to all students who are interested and willing to sign up

Section 2: There are no categories of membership.

Section 3: Members are accepted continually throughout the year as long as they attend any of the sessions and be an active member.

ARTICLE IV: OFFICERS 

Section 1: The following officer positions shall exist in POC in Stem: President ,Vice President/Risk Management Officer, Secretary, Treasurer, Publicist, and Historian. All officers must be full time students in good standing enrolled at Gustavus Adolphus College. The only  position that has additional requirements that must be met is the President. They  must have been a member of the organization for at least one year before  becoming President. If no qualified parties are interested, this requirement may be waived with the majority agreement of the membership present. 

Section 2: The duties of each office are described as follows: 

President: 

To organize and preside over meetings 

To function as a spokesperson for the student organization

To facilitate communication between executive board members 

To work with the advisor and other executive board members to create  yearly goals for the organization 

To facilitate monthly Executive Board meetings 

Vice President 

To preside over meetings in the absence of the President 

To exercise all the functions of the office of the President in the absence of the President  

Will serve as the Risk Management Officer as well  

To assist the President in the organization of club events 

To assist in the development of yearly organizational goals 

To attend monthly Executive Board meetings 

Secretary 

To keep a written record of what happened at all POC In Stem club meetings and Executive Board meetings 

To keep club members informed of upcoming meetings and events 

To assist in the development of yearly organization goals 

To attend monthly Executive Board meetings 

Treasurer 

To maintain the finances of the organization and keep accurate records of all financial matters 

To coordinate any of the sales 

To coordinate other fundraising efforts 

To assist in the development of yearly organizational goals 

To attend monthly Executive Board meetings 

Publicist 

To be responsible for recruitment of new members including coordinating the tables at Student Organization Fairs 

To promote and publicize all  club events 

To coordinate any social media accounts

To assist in the development of yearly organizational goals 

To attend monthly Executive Board meetings 

Historian 

To keep a photographic and written record of the club’s happenings throughout the year 

To coordinate the photographs 

To assist in the development of yearly organizational goals 

To attend monthly Executive Board meetings 

Section 3: Candidates for office must be nominated from the membership of the POC In STEM around the end of March or beginning of April. They then must submit a  written application to show their commitment to the organization and discuss  what they hope to accomplish if they receive an office. This will be distributed to  all members of the organization along with the voting date (approximately the mid to end of April). All members present on the day of voting who have attended  at least one POC in STEM  event that semester (outside of meetings) will be  eligible to vote. Voting will take place using paper ballots. Candidates will be  elected into office if they receive a majority vote. 

Section 4: The term of office begins at the beginning of June, with the month of May serving  as a transition month between old and new officers. The term of office shall last  for one calendar year. Any vacancies during the year shall be announced to the  membership at the meeting following the vacancy. Nominations shall be taken  and voting shall occur at the meeting. If no one is nominated, the President can  appoint a member to that position. 

Section 5: POC In STEM , by a two-thirds (2/3) vote of all members present, may remove on good cause, an executive board member from office. A request for removal  from office will be brought to the club Advisor or President who will then bring the request before the membership at the next scheduled meeting. 

ARTICLE V: MEETINGS 

Section 1: Meetings will be held a minimum of once a month during the academic year. The  Executive Board will meet at the beginning of each semester to set meeting dates.  The Secretary is responsible for informing members of meetings. The President  will set the agenda for the meetings with input from all members and Executive  Board members. 

Section 2: Decisions are made by voting- brought to the floor by a motion and a second. A  majority shall allow the vote to pass. 

Section 3: The President or Advisor has the capability of calling special meetings for any  matters they feel cannot wait until the next regularly scheduled meeting. Members  must be given at least 3 days notice of any special meetings. 

ARTICLE VI: EXECUTIVE BOARD 

Section 1: The Executive Board shall be composed of the President, Vice President,  Secretary, Treasurer, Publicist, and Historian. 

Section 2: The executive board shall meet once a month to discuss the planning of club  events. At the board’s first meeting of each semester, they shall set the dates for  all Fan Club Meetings, as well as develop organizational goals.

ARTICLE VII: COMMITTEES 

Section 2: The Executive Board may create Special Committees on an as needed basis. 

ARTICLE VIII: FINANCES 

Section 1: Funds of the organization shall be raised primarily through fundraising.  any other fundraisers planned by the treasurer.  

Section 2: Upon dissolution of POC In STEM, any financial assets will be credited to the  Gustavus Student Senate. 

ARTICLE IX: BY-LAWS 

Section 1: By-laws may be established by club members and reviewed each September. Any  member in good standing can propose the by-laws. They will be prepared for voting by the Executive Board members and submitted to members in writing prior to the meeting where voting is to take place. 

Section 2: All members in good standing are eligible to vote, but must be present at the  meeting to do so. A majority vote is needed to allow the by-law to pass. 

ARTICLE X: AMENDMENTS 

Section 1: All members of the POC In STEM that are in good standing may propose  Amendments. The proposed amendments will be reviewed by the Executive  Board members and submitted to members in writing at least 2 weeks before  voting is to take place. 

Section 2: All members in good standing are eligible to vote, but must be present at the  meeting to do so. A two-thirds (2/3) majority is needed to allow the amendment to  pass.

Section 3: If amendments are passed they take effect at the end of the meeting during which  they are passed. 

 
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