Microsoft Office Suite

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The Microsoft Office Suite is a package of office productivity software released by Microsoft and is available for Microsoft Windows and Macintosh operating systems. The latest versions of Microsoft Office Suite include Microsoft Office 2007 for Windows XP/Vista, Microsoft Office 2013 for Vista/Windows 7/8, and Microsoft Office 2008 for Mac OS X

Contents

Included Software

Microsoft Office comes in many versions, here is a list of the latest programs available for campus machines:

PC 2007

PC 2010

Office 365

Access the Gustavus cloud based version of Office: Office 365

Also available on older versions of office:

Mac 2008

Mac 2011

Alternatives

An increasingly popular free and open source alternative to the Microsoft Office Suite is OpenOffice.org as well as Google Docs

Licensing

Faculty and staff

Gustavus Adolphus College provides the Microsoft Office Suite to all of the college-owned computers. Our license also allows for faculty and staff of the College (those who have an office computer) can install a copy of our Office product on their home computers at a deep discount. Please see https://gustavus.edu/gts/Hup for complete details.

Students

The full version of Microsoft Office Pro is available free to all current active students through Gustavus Office 365. To learn more visit Office 365.

Compatibility

Microsoft Office 2007 for PC and 2008 for Mac have known compatibility issues due to a change in file formats. For example, word documents in Office 2003 are all .doc files and documents saved in 2008 are all .docx files. Due to this difference it may be possible that files from the new Office programs will not work in the older Office programs. There are several solutions to this problem:

If you have Office 2007

  • Change the default format that Microsoft Office uses to save files:
    • Open the program of your choice (Word, Excel, etc.).
    • Click the circle in the upper left corner of the main window to open the file menu
    • Click the options button found in the lower right corner of the file menu next to the exit button.
    • In the options window choose the Save tab found on the left and under "Save files in this format:" change the format to "97-2003".

If you have Office 2010

  • Change the default format that Microsoft Office uses to save files:
    • Open the program of your choice (Word, Excel, etc.).
    • Click the file tab in the upper left corner of the main window to open the file menu
    • Click the options button found in the lower part of the file menu right above the exit button.
    • In the options window choose the Save tab found on the left, and under "Save files in this format:", near the top, change the format to "Word 97-2003 Document (*.doc)".

If you have Office 2008

  • Change the default format that Microsoft Office uses to save files:
    • Open the program of your choice (Word, Excel, etc.).
    • Open preferences by opening the Preferences under the menu labeled the name of your program (e.g. Word, Excel, etc.). Or, open Preferences by using [Apple + ,].
    • Click the Save button and change the default file type to 97-2004.

If you have an older version of Office

For college owned machines, if you would like to update to the most recent version of Office, please call the Technology Helpline x6111. You can also download a converter to read the new formats created in Office 2007 and 2008:

  • Office 2004 for Mac
    • Open the program you wish to get the converter for.
    • Choose Check for Updates in the Help menu.
    • The program will download all recent updates. You may need to check for updates more than one time.
    • After updating the application you need to download and install the Microsoft Open XML File Converter, available from Microsoft.
      • Open XML Converter.
      • Download the file, then double-click to mount the .dmg file.
      • After mounted, double-click the installer.
      • Once installed you can drag Office 2008 documents on top of the converter to convert them to an older version.
  • Office 2003 for PC
    • Download the Microsoft Office Compatibility Pack from Microsoft's Website.
    • Double-click the downloaded file and install the program.
    • You should now be able to open files created in Office 2007 and Office 2008 in your version of Office.

External links