Information for Proposals

For Requests Submitted 2019–2020

501(c)(3) Federal tax-exemption letter

Administrative and Facilities Rate Agreement

Current indirect costs rate

As negotiated with the US Department of Health and Human Services - effective June 1, 2018, subject to funder's specific guidelines and restrictions:

  • On-campus: 32.15% of total direct costs (excluding capital expenditures, equipment, and subawards)
  • Off-campus (use this rate when 50% or more of all project activities occur off-campus and facility rental is allocated to the project): 19.38% of total direct costs (excluding capital expenditures, equipment, and subawards)

Fringe benefits rate for externally funded summer activities 

  • For 9- and 12-month contracted Faculty and Staff eligible for the pension plan, the rate is 15.59% of salaries and wages. 
  • For Faculty and Staff not eligible for the pension plan, the total benefits amount equals the statutory benefits rate of 8.39%.
  • For Gustavus students, the summer rate of 8.46% equals the statutory benefits rate less Unemployment Compensation. Non-Gustavus students are not charged statutory benefits.

Fringe benefits rate for externally funded academic year activities

  • For the calendar year of 2019 the pooled fringe benefits rate for faculty and staff is 35%.
  • There are no statutory benefits charged to the grant for Gustavus students employed during the academic year.

On-campus basis* for salary for personnel

  • Faculty and Staff Academic Year Salary: In determining projected increases for faculty and staff salaries for future years, please contact Sarah Bridges or Megan Berglund.
  • Faculty Summer Salary: The basis for faculty and staff summer compensation is typically 1/9 of the previous academic year's salary/month.
  • Students Academic Year Wages/Stipends: Hourly wages for the academic year are $9.86 or more, depending on the nature of employment.
  • Students Summer Wages/Stipends: Recommended summer wages are $10.75 per hour, unless external funding guidelines or budget limitations preclude such a rate.

*Please contact Sarah Bridges or Megan Berglund if there are any questions about the appropriate level of compensation.

Summer student housing

For the summer of 2019, student housing will cost $85/week. Costs for summer housing for students engaged in research activities may or may not be an eligible proposal budget expense, based on grant program guidelines. Please visit with Sarah Bridges or Megan Berglund for guidance.

The student housing stipend is considered taxable income for students; therefore, statutory benefits of 8.39% of the housing stipend is charged to the applicable external grant program, as allowed. The appropriate indirect cost rate is also applied to the summer student housing stipend.

Travel

Mileage reimbursement from January 1, 2019, through December 31, 2019, should be calculated at $0.58/mile. Please click here for Gustavus' travel policy.

College vehicle charges

The costs for renting a college car or van for a college-related event are $0.56/mile and $0.62/mile, respectively (as of June 1, 2019). There is no additional expense for gas; a gas charge card is provided by the College. The minimum charge for using a vehicle is $25.00.

Procurement

Effective June 2018, Gustavus Adolphus College requires additional documentation for federal grant expenditures over $10,000. Please review the linked Gustavus Procurement Standards.

Submission numbers for federal forms

Federal Employer Identification Number (EIN): 41-0695524
NSF: 0023531000
DUNS: 006221808

Authorized institutional officials

Chief Financial Officer (signatory for grant agreements and contracts)
Curt Kowaleski, CFO & Vice President of Finance and Treasurer in Finance Office
Phone: (507) 933-7499
Email: curtk@gustavus.edu

Chief Academic Officer
Dr. Brenda Kelly, Provost and Dean
Phone: (507) 933-7541
Fax: (507) 933-7081
Email: bkelly@gustavus.edu

Chief Executive Officer
Rebecca M. Bergman, President
Phone: (507) 933-7537
Email: president@gustavus.edu

Signatories for Grant and Contract Submissions
Sarah A. Bridges, Director of Research and Sponsored Programs
Phone: (507) 933-7049
Fax: (507) 933-7081
Email: sbridges@gustavus.edu

Megan Berglund, Director of Corporate and Foundation Relations
Phone: (507) 933-6473
Fax: (507) 933-6270
Email: mberglun@gustavus.edu

First congressional district and related information

US Senators: Amy Klobuchar and Tina Smith
US Representative for the 1st Congressional District: Jim Hagedorn

State government information

Governor: Tim Walz
State Senators and Representatives

Last updated 7.26.2019