General Information

Reservations may be made via phone by dialing "0", via e-mail at, or in person at the Switchboard Office (Room 26, Lower level of Olin Hall). Vehicles are reserved on a “first come-first served” basis. Please make your reservations as early as possible. E-mail reservations will be viewed during regular motor pool office hours.

Reservations should include the following information:

  • Day, date, year
  • Person making reservation
  • Person using reservation
  • Department
  • Number of people traveling **
  • Day, date and time of departure
  • Day, date and time of return
  • Destination

** All drivers must be appropriately Gustavus certified according to vehicle policy. The drivers must have their certified training card and ID with them when driving a college vehicle. Certification is obtained through the Campus Safety Office (x8809).

Multiple reservations should be submitted on the multiple reservation sheet, or submitted via e-mail with the above information for each reservation.

A Vehicle Authorization and Invoice invoice form should be completed for each vehicle of each reservation.  The form is available below. Please complete Section 1 of the form with the department account number to which mileage will be charged before attempting to check out keys.**

**IMPORTANT: Please print out and bring form(s) with you to check out keys. Student groups will need an advisor signature as well on Section 1 before keys are issued.

Vehicle Authorization Invoice Form

***NOTE: College vehicles may not be checked out for personal use.

Motor Pool Fleet

  • Five-person sedans/cars
  • Seven-person minivans
  • Eight-person van with extra cargo room
  • Ten-person vans

Pricing (As of June 1, 2016)


Vehicle Type Price
Cars 55¢ per mile
Mini and 10 Passenger Vans 61¢ per mile
Reimbursement for using your own vehicle (January 1, 2016) 54¢ per mile
Minimum Charge on all vehicles $25.00

Additional Charges:

Additional Service Price
Removal of seats $15.00
Late Return $15.00 per day
Vehicle not cancelled in advance $15.00
Minimum clean-up $25.00
Lost Key Replacement Charge
No recorded mileage Estimated mileage + $25.00
Rates and charges are subject to change without prior notice.

Bus Rental

Please contact the Switchboard at x0 (on-campus) or (507) 933-8000 (off-campus) for current options.

Vehicle Rental

Please contact the Switchboard at x0 (on-campus) or (507) 933-8000 (off-campus) for information on college/Enterprise rental agreement and policy.

Note: As with any vehicle driven for college purposes, it is the driver and passenger(s) responsibility to travel within the Gustavus General Vehicle Policy recommendations as representatives of the college. Failure to do so will result in reprimand and/or loss of privileges.

Event Planning/Reservation Timeline

An event planning timeline has been provided to assist in planning and proceeding through the reservation process. The event planning timeline is available for view, print and download at