Student Employment

Students with financial aid eligibility may receive a campus employment offer as one component of their financial aid package. The maximum amount assigned is $3,500* per year, which requires about 11 hours of work per week to earn (*or the amount in your financial aid award.) Students who have student employment in their financial aid offer are welcome to apply for open positions. Students who do NOT have student employment in their awards may also apply for open positions, but need based awards will be filled first. 

Current Employment Openings


All students are eligible to work on campus.


  • Early March: Agreements are sent to current supervisors electronically
  • Mid March: Students must make contact with their current supervisor(s) to either renew their agreement or obtain a new position.
  • April 30: Deadline for departments to turn in student employment agreements.

How to Apply

First Year Students

 First-year students are assigned to one of the high-need areas on campus for their first year of student employment. Those areas include Dining Service, Custodial, Set-up Crew, Campus Safety Dispatch or Safe Rides, and Event Services. 

After completing one full year of service in one of these areas, students will be able to select other areas on campus for employment, if they choose, for the remaining time at Gustavus.

If you decline your student employment in your first year, you will be required to work in one of these areas for one year before you can work in another area on campus. There are no exceptions to this requirement.

Please proceed to the Forms section below to fill out your application and payroll forms.

Current/Returning Students

In early March of each year, an employment agreement will be sent out electronically via signNow to your current supervisor (s). You are to connect with your supervisor(s) and discuss if you want to be employed again in that department for the next academic year. If yes, select “Keep” or “Add”, sign the agreement, submit, and it will route back to your supervisor to sign and then to Financial Aid. If you do not want to work in the same department the next year, you will select “remove” on your agreement, sign, submit, and it will route back to the supervisor and then Financial Aid. You can search for open positions in Handshake and apply on the site directly. If you are hired,the supervisor for that department will send you a new contract to complete via signNow. We must have a student employment agreement and payroll documents on file before you begin working.


If you are planning to work for Gustavus, we need to have these required payroll forms completed before you start your student employment job. You will need to complete the Federal W4, the Minnesota W4, the I-9, and the direct deposit form. (see links below) 

We will need identification for the I-9 to prove identity and authorization to work in the US. If you have a current US passport, that will take care of both requirements. If you do not have a current US passport, we can use a photo ID (Gustavus ID or driver's license) AND a copy of your birth certificate OR social security card. These identification documents can be brought to the financial aid office or be sent securely to Gustavus at:

For a complete list of all acceptable documents for the I9, please visit the government website at:

**International students will receive separate instructions from Jeff Anderson in the Center for International and Cultural Education

**If you wish to decline your student employment offer, please click the link to the Decline Student Employment form below and submit.

First Year Student Employment Application
Electronic Version Printable Version
2024 Minnesota W4
Electronic Version Printable Version
I- 9 
Electronic Version Printable Version
Direct Deposit
23-24 Student Employment Agreement
23-24 (2 JOB) Split/Transfer Employment Agreement
Decline Student Employment
Electronic Version  
Missed Hours
Electronic Version Printable Version
Minnesota Earned Sick & Safety Time
Electronic Version Printable Version

Time Reporting


Payment Information

Pay Dates for 2023–2024
Month Student Time Entry Deadline* Supervisor Approval Deadline* Pay Date
September October 2 October 3 October 13, 2023
October November 2 November 3 November 15, 2023
November December 4 December 5 December 15, 2023
December January 2 January 3 January 12, 2024
January February 2 February 5 February 15, 2024
February March 4 March 5 March 15, 2024
March April 2 April 3 April 15, 2024
April May 2 May 3 May 15, 2024
May May 28 May 29 June 7, 2024
* By midnight
Pay Rates for 2022–2023
Approved Earnings Hours Per Week, $10.59/hour
Most Jobs 
Hours per Week, $12.50/hour,
Off-Campus Agencies
$1,000 3.2 2.67
$1,500 4.84 4.00
$2,000 6.45 5.3
$2,500 8.07 6.7
$3,000 9.68 8.0

* Those who have direct deposit can view and print your payroll information by signing on to MyGustavus and selecting "View Pay Information".

* Minnesota minimum wage will increase as of January 1, 2024. The increased amount has not been decided yet.