Diversity Leadership Council

Constitution

Article I – Organizational Mission

Section 1 – Name

The name of this organization shall be Diversity Leadership Council (DLC).

Section 2 – Purpose

The purpose of this organization shall be to support those organizations that are advocates of diversity, equity, inclusion, and intersectionality at Gustavus Adolphus College. The Diversity Leadership Council shall formulate a collective voice when it recognizes the need to promote, preserve, and protect on-campus diversity.

Section 3 – Advisor

The advisor of DLC will be a full-time staff member of the Diversity Center.

Article II – Membership

Section 1 – Membership by Application

DLC organizations must elect a member as a DLC representative.

Section 2 – Expectations of Member Organizations

Be financially responsible and adhere to DLC and Student Senate financial bylaws

Actively participate in collaborative programming

All DLC Organizations must host 2 events during the academic year. One of these events may be hosted individually by the organization and the other must be co-sponsored by another organization recognized by Gustavus Adolphus College.

Elect an Executive board every spring and notify DLC of the results before the end of the semester

Comply with requirements set by the DLC Advisor and the Campus Activities office.

Section 3 – Expectations of Representatives

Attend all DLC meetings in their entirety during the time allotted for the representatives time in office.

Section 4 – Absences

Member organizations representatives are allowed two (2) absences a semester. Following a third absence, the representative’s membership will be reviewed [See §6]. Following a fourth absence, representative’s membership will be revoked.

Executive members are allowed two (2) absences from the full body meeting. Executive members are allowed two (2) absences from Executive Board meetings. Following a third absence from either full body or Executive meeting, the Executive’s membership will be reviewed by the advisor. Following a fourth absence, the Executive’s membership will be revoked.

Section 5 – Proxies

In the event on an absence, a proxy must be sent in place of the representative. This proxy excuses the absence of the representative. Each DLC representative are allowed Two (2) proxies per semester. Following a third proxy, the representative’s membership will be reviewed [See §6].

Section 6 – Review

Following a second absence, the lead executive(s) of the organization in question will have a meeting with the DLC Advisor and DLC Co-Chairs. This meeting will consist of replacing the organization’s current representative.

Following a third proxy, the lead executive(s) of the organization in question will have a meeting with a DLC advisor and DLC Co-Chairs. This meeting will consist of replacing the organization’s current representative.

Section 7- DLCAC

The Diversity Leadership Council’s subcommittee, the Appropriations Committee (DLCAC), will be under the discretion of the DLC body, and subject to a ⅔rds vote for any changes. 

The DLCAC shall have the following responsibilities:

To publicly hear all funding requests under $1,000 and either deny, alter, and/or approve the said expenditure

If a budget is denied by the DLCAC, the organization can appeal to the DLC body.

Requests over $1,000 will be presented to the DLC body with a recommendation from the DLCAC or the Executive Board.

The DLCAC shall meet once a week, at the discretion of the Treasurer

The DLCAC shall be seven members who will be recommended by the Treasurer and approved by the Executive Board with a 2/3rds vote. The DLCAC shall be confirmed by the DLC body with a majority vote.

There will be an application process for the DLCAC. The completed applications will be available for viewing by the DLC body. The Executive Board will review and appoint seven members on the DLCAC. The DLC body shall confirm the DLCAC.

In the absence of the DLCAC, the Executive Board will review and present budgets.

These members must be members of DLC organizations

Article III – Executive Board

Section 1 – Title of Officers

The Executive Board of DLC shall have the following officers: Co-Chairs (2), Treasurer, Public Relations Manager, Parliamentarian, Ethics Chair, and Secretary.

Section 2 – Duties of Officers

Subsection A – Co-Chairs

Chair all meetings

Call special meetings

Carry out the provisions of this constitution

Function as representatives for DLC

Subsection B – Treasurer

Keep up-to-date financial records of DLC and its member organizations

The Treasurer reserves the right to close DLC meetings from the public when the Treasurer deems said allocated resources as sensitive.

Complete Student Leadership organization training (S.L.O.T) before deadline

The Treasurer shall also chair the Appropriations Committee (as referenced in the Finance By Laws, Article 2, Section 1) as an ex officio.

Subsection C – Public Relations Manager

Advertise DLC-wide events

Manage all social media for DLC

Update DLC Gustavus website and record DLC member organizations events

Subsection D – Parliamentarian

Keep a speakers list during DLC meetings

Answer questions posed regarding parliamentary procedure

Once a semester hold a workshop to all members of DLC in Robert’s Rules 

Subsection E – Secretary

Record and retain accurate minutes of all Council and Executive Board meetings

Provide an agenda for all Council meetings before the council reconvenes (at least one day prior to the reconvening of the body)

Keep record of all DLC reps, presidents, and meeting times

Record attendance of all council meetings

Subsection F- Ethics Chair

Be​ ​well​ ​versed​ ​in​ ​Title​ ​IX​ ​by​ ​current​ ​Title​ ​IX​ ​coordinator

Be​ ​knowledgeable​ ​of​ ​all​ ​on​ ​campus​ ​resources​ ​for​ ​individuals​ ​and​ ​be​ ​able​ ​to​ ​direct​ ​DLC representatives,​ ​Executive​ ​board,​ ​and​ appropriations committees ​members​ ​to​ ​on​ ​appropriate resources. 

Act​ ​as​ ​a​ ​risk​ ​manager​ ​for​ ​the​ ​Diversity​ ​Leadership​ ​Council 

​Hold​ ​DLC​ ​representatives,​ ​executive​ ​board​ ​and​ ​appropriations​ ​committee​ ​members​ ​accountable for​ ​upholding​ ​the​ DLC ​constitution. 

Listen​ ​to​ ​concerns​ ​regarding​ ​the​ ​integrity​ ​of​ ​the​ ​DLC​ ​body,​ ​as​ ​well as ​individual​ ​members. 

If​ ​concerns​ ​do​ ​not​ ​violate​ ​the DLC​ ​constitution​ ​the​ ​ethics​ ​chair​ ​should​ ​attempt​ ​to​ ​mediate​ ​and provide​ ​on-campus​ ​resources​ ​to​ ​give​ ​appropriate​ ​resolution​ ​for​ ​the​ ​individuals​ ​involved

The Ethics chair may close the meeting to the public when topic of conversation is ethically sensitive

Section 3 – Term of Office

The term of office for a member of the Executive Board shall be one (1) academic year unless re-elected.

Section 4 – Executive Board Meetings

The Executive Board shall meet once a week.

Subsection A – Nominations

Candidates for Executive Board positions must be nominated two weeks prior to elections being held. Candidates can be nominated for any available Executive board position. Member organizations, advisor, and Executive Board members can make nominations for an open Executive position. Candidates may be nominated for more than one position. At the time of nominations, a candidate must be a member of a DLC organization.

Section 5 – Elections

All Executive Board positions will go through plurality elections.The candidate who has the most votes for that position will be elected . A ⅔ majority of the DLC body must be present during the time of elections. All representatives present on the day of elections are eligible to vote. Voting will happen via a Google form.

Section 6 – Vacancies

In the event of a vacancy within the Executive Board, the Co-Chair(s) shall nominate a candidate for the position and DLC shall approve the appointment with a majority vote.

Article IV – DLC Meetings

Section 1 – Frequency of Meetings

The DLC shall meet once a week during the semester. The DLC will not convene during January Interim.

Section 2 – Quorum

Fifty per cent plus one of representatives must be present for a quorum.

Section 3 – Procedure

Meetings shall follow Robert’s Rules of Order.

Section 4 – Voting

Decisions will be put to a vote–proposed via motion and a second. A majority of all representatives present is needed for a vote to pass. If majority is not achieved, the motion fails.

Section 5 – Special Meetings

Representatives must be notified two (2) days in advance of an event of a special meeting.

Article V – Special Committees 

Section 1 – Proposal of Special Committees

DLC and the Executive Board may propose ad hoc committees at their discretion.

Section 2 – Approval of Special Committees

Special committees shall be approved via a fifty per cent plus one majority of the representatives present.

Article VI – Finances

[Please refer to Finance Bylaws]

Article VII – Bylaws

Section 1 – Proposal of Bylaws

Any representative in can propose bylaws. The ability to strike or add a bylaw is a function of DLC.

Section 2 – Review of Bylaws

Bylaws must be reviewed at minimum once per academic year.

Section 3 – Approval of Bylaws

All attending representatives in are eligible to vote on the approval of bylaws. Bylaws shall be approved via a fifty per cent plus one majority of the representatives present.

Article VIII – Ratification of the Constitution

Section 1 – Approval of the Constitution

This constitution will be ratified by a two-thirds (2/3) vote of all representatives present.

Section 2 – Presentation of the Constitution

This constitution must be presented to DLC a week prior to the ratification vote.

Article IX – Amendments

Section 1 – Proposal of Amendments

All active representatives in may propose amendments. The proposed amendment will be submitted to the Advisor and Executive Board for review one (1) week before voting will take place.

Section 2 – Voting on Amendments

All present representatives in are eligible to vote on an amendment. A two-thirds (2/3) majority is needed for the amendment to pass.

Section 3 – Adoption of Provisions

If an amendment is passed it will take effect as soon as the Council is prepared to adopt its provisions. Amendments must take effect before the start of the next academic year.

Article X- Discipline

Discipline: Any member of the Gustavus community has the right to bring a complaint to the DLC ethics chair. The ethics chair shall call a meeting of the Executive Board for a disciplinary hearing if any member or organization of DLC fails to perform their duties as outlined in the Constitution and By­Laws. The Executive Board shall hear the case and may recommend disciplinary action. This action may include, but is not limited to:

a) Informal reprimand by the Ethics Chair.

b) Formal reprimand by the Ethics Chair (signed by disciplined member or organization and acknowledged by the DLC body.

c) Censure (the most official reprimand; must be endorsed by the DLC body with a simple majority vote).

d) Impeachment and replacement of representative or impeachment of a DLC organization from the DLC Body (must be endorsed by the body by a 2/3rd majority vote).

e)If the body endorses disciplinary action against an individual representative, the member organization is not disciplined, however in the case of impeachment of a representative, the representative must be replaced immediately.

f)Discipline should be designed to match the gravity of the offense, and must not exceed impeachment or any punishment that outlasts the member’s term of office. Any action taken of greater severity than a reprimand or censure shall require a two­-thirds majority vote of the full DLC body. When a member or organization is impeached, they shall immediately be dismissed from office.

g) If a complaint is brought against a member of the e-board, the remaining executive board members shall meet to recommend disciplinary action.