Student Employment
Students with financial aid eligibility may receive a campus employment offer as one component of their financial aid package. The maximum amount assigned is $3,500* per year, which requires about 11 hours of work per week to earn (*or the amount in your financial aid award.) Students who have student employment in their financial aid offer are welcome to apply for open positions. Students who do NOT have student employment in their awards may also apply for open positions, but need based awards will be filled first.
Eligibility
All students are eligible to work on campus.
Timeline
- Early March: Agreements are sent to current supervisors electronically
- Mid March: Students must make contact with their current supervisor(s) to either renew their agreement or obtain a new position.
- April 30: Deadline for departments to turn in student employment agreements.
How to Apply
First Year Students
First-year students are assigned to one of the high-need areas on campus for their first year of student employment. Those areas include Dining Service, Custodial, Set-up Crew, Campus Safety Dispatch or Safe Rides, and Event Services.
After completing one full year of service in one of these areas, students will be able to select other areas on campus for employment, if they choose, for the remaining time at Gustavus.
If you decline your student employment in your first year, you will be required to work in one of these areas for one year before you can work in another area on campus. There are no exceptions to this requirement.
Please proceed to the Forms section below to fill out your application and payroll forms.
Current/Returning Students
In early March of each year, an employment agreement will be sent out electronically via signNow to your current supervisor (s). You are to connect with your supervisor(s) and discuss if you want to be employed again in that department for the next academic year. If yes, select “Keep” or “Add”, sign the agreement, submit, and it will route back to your supervisor to sign and then to Financial Aid. If you do not want to work in the same department the next year, you will select “remove” on your agreement, sign, submit, and it will route back to the supervisor and then Financial Aid. You can search for open positions in Handshake and apply on the site directly. If you are hired,the supervisor for that department will send you a new contract to complete via signNow. We must have a student employment agreement and payroll documents on file before you begin working.
Forms
If you are planning to work for Gustavus, we need to have these required payroll forms completed before you start your student employment job. You will need to complete the Federal W4, the Minnesota W4, the I-9, and the direct deposit form. (see links below)
We will need identification for the I-9 to prove identity and authorization to work in the US. If you have a current US passport, that will take care of both requirements. If you do not have a current US passport, we can use a photo ID (Gustavus ID or driver's license) AND a copy of your birth certificate OR social security card. These identification documents can be brought to the financial aid office or be sent securely to Gustavus at: https://secureshare.gac.edu/filedrop/studentemployment
For a complete list of all acceptable documents for the I9, please visit the government website at: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
**International students will receive separate instructions from Jeff Anderson in the Center for International and Cultural Education
**If you wish to decline your student employment offer, please click the link to the Decline Student Employment form below and submit.
First Year Student Employment Application |
ELECTRONIC VERSION | PRINTABLE VERSION |
2024 FEDERAL W4 |
Electronic Version | Printable Version |
2024 Minnesota W4 |
Electronic Version | Printable Version |
I- 9 |
Electronic Version | Printable Version |
Direct Deposit |
ELECTRONIC VERSION | |
23-24 Student Employment Agreement |
ELECTRONIC VERSION | PRINTABLE VERSION |
23-24 (2 JOB) Split/Transfer Employment Agreement |
ELECTRONIC VERSION | PRINTABLE VERSION |
Decline Student Employment |
Electronic Version | |
Missed Hours |
Electronic Version | Printable Version |
Minnesota Earned Sick & Safety Time |
Electronic Version | Printable Version |
Time Reporting
Supervisors
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Handshake Link for Student Supervisors
Handshake Student Supervisor Community Shared Drive
SSC Shared Drive Student Employee Probation/Termination Form
ELECTRONIC VERSION Printable Version Minnesota Earned Sick & Safe Time
MN ESST Notice