Services

Grant Information Resources and Research Assistance

Office personnel collect and organize information about grant opportunities offered by private foundations, government agencies and corporations. The office also has copies of successful proposals to a number of granting agencies that can serve as a resource in the proposal-writing process. Faculty members who are looking for financial support for research and equipment, for sabbatical expenses and projects, for instructional equipment, for curriculum development projects, etc., are welcome to come to the office for consultations and to review available online databases.

Dissemination of Information

Our office provides news of grant opportunities to faculty and staff through campus-wide communication (e.g., the weekly campus e-newsletter, Inside Gustavus; faculty-l ) and through more targeted e-mails and phone calls to departments, faculty and program directors.

Advising and Project Development

Office staff are available to meet with faculty members to advise on the appropriateness of a project for a given granting agency, to suggest names of foundation and other agency personnel who might be helpful, and to make inquiries on behalf of faculty members. This office also is in a position to suggest the appropriate format of proposals to different funding sources. This advice will be most effective if faculty contact the office as early in the grant-seeking process as possible. Good proposals take time to develop. Corporate, foundation and government agency proposal deadlines may be as much as six to nine months before decisions are announced. We advise grantseekers to begin working on a request 12-18 months in advance of the time one expects to start using the grant funds.

Proposal Preparation and Editing

The Assistant Vice President for Corporate and Foundation Relations, Bob Weisenfeld, serves as the primary writer of institutional proposals, and is available to critique applications from individual faculty and departments, and to otherwise assist with proposal writing. As noted earlier, this assistance can best be provided when a faculty member or department contacts the office as early as possible in the proposal-writing process.

Grants.gov, Fastlane and Other Electronic Submissions

In response to the requirement that an increasing number of federal proposals be submitted via Grants.gov, the office assists faculty in completing required forms, uploading documents, submitting the proposal and otherwise using Grants.gov. We also assist with various other electronic submission systems.

The National Science Foundation (NSF) also requires electronic submission, either through FastLane or Grants.gov. The office helps format faculty proposals for electronic submission and otherwise assists faculty in using Grants.gov and NSF's FastLane.

Stewardship

The project director of a funded program has responsibility for project implementation, fiscal management, and reporting. Good stewardship of external funds is a critical aspect of the grant cycle process. The way in which the project director executes the funded project, maintains records, and submits reports may well affect the credibility of Gustavus (as well as the project director) and, hence, future eligibility for funding. The Office of Corporate and Foundation Relations assists the project director with his or her responsibilities by monitoring the progress of projects, helping to ensure that legal and ethical standards are upheld, reminding project directors to submit interim and final reports on time, etc. The office will also assist individual grant recipients or project directors in the preparation and filing of required reports.

The Corporate and Foundation Relations Office maintains the College's records of all grant activity. Therefore, a copy of all correspondence with a funding agency should be forwarded to the office, including proposals, award letters, terms and conditions of a grant, revisions in project priorities and budget, and reports.

Last updated 8/1/2012