Student Conference Travel Funds

Purpose

Students can apply for funds to cover expenses for undergraduate travel expenses related to research. Preference will be given for expenses related to presenting scholarly or creative work at symposia and professional meetings, or engaging in artistic activities, research projects, or performances outside of the Gustavus community that will showcase Gustavus Adolphus College to a broader learning community.

Funding is granted at the discretion of the Dean; only students who are actually presenting will be reimbursed through this fund. 

Read and follow college travel policies.

Criteria

Highest preference will be given for expenses related to research/scholarly and creative presentations followed by travel expenses related to data acquisition. The most common expenses included on this list would be mileage reimbursements, conference registration fees, parking, airfare, and hotel costs.

Meal, beverage, and food expenses will not be considered for the award.

Other expenses related to research or other scholarly activity (such as printing or the purchase of supplies) will be considered only if funds permit and other sources of funding have been explored.

Amounts

Typically, requests for $200 or less will be fully funded. For amounts greater than $200, awards will generally not exceed 50% of the total expenses, so that more students can benefit from the fund. As a general rule, no student is likely to be funded for more than $500. Students are expected to secure funding for the remainder of their expenses from other sources including departmental and/or personal sources.

A cap may be imposed on total expenses reimbursed when groups of students apply to travel to the same meeting/conference.

Eligibility

All students are eligible to apply, including previous recipients who may apply for a second award from the fund, although first-time applications will be favored over previous recipients. Preference will be given to Juniors and Seniors. The size of the awards will be based on the number of applicants and need. Awards will be given for travel occurring within the same fiscal year (1 June to 31 May) as the decision, with the exception of summer presentations made after graduation.

How to Apply

Download and complete the application the form (below). Follow the directions on the form for submission.

Reimbursement

Students will receive reimbursement for documented expenses following completion of the activity being funded, submission of the Student Travel Report form, and completion of the Research, Scholarship, and Creativity online form .

Students must receive prior approval before the expenses are incurred. Students must request reimbursement within a month of their return.