Travel Policy and Protocol


Gustavus Travel Policies and Guidance Related to COVID-19 for 2021-22
(to take effect August 1, 2021)

Cabinet Approved: August 27, 2020; Revised December 1, 2020; Revised June 29, 2021

With the rise in COVID-19 vaccination rates in the United States and globally, Gustavus will resume both domestic and international College-sponsored travel for the 2021-22 academic year effective August 1, 2021. While the general travel situation has improved, progress has been uneven around the globe and there are still risks associated with travel during a pandemic. For that reason, Gustavus students, faculty and staff should continue to follow domestic and international travel guidance from the U.S. Centers for Disease Control to protect themselves, the Gustavus community, and the communities they visit. Both vaccinated and unvaccinated individuals should continue to self-monitor for symptoms and avoid travel when they are sick.

Domestic travel: 
All students and employees, regardless of vaccination status, who participate in College-sponsored* domestic travel should monitor conditions prior to, at, and following their travel destination. Travelers to domestic locations via airline travel who have not been fully vaccinated against COVID-19 are required to complete a travel quarantine as outlined in CDC guidance upon return to campus. As of July 6, 2021, the current CDC guidance for unvaccinated individuals is: 

  • Get tested with a viral test 3-5 days after travel AND stay home and self-quarantine for a full 7 days after travel.
    • Even if you test negative, stay home and self-quarantine for the full 7 days.
    • If your test is positive, isolate yourself to protect others from getting infected.
  • If you don’t get tested, stay home and self-quarantine for 10 days after travel.

International travel:
All students and employees who participate in College-sponsored* international travel should continue to monitor conditions prior to, at, and following their travel destination, follow CDC guidance for international travelers, and, consistent with CDC guidance, are REQUIRED to be vaccinated against COVID-19. Only students or employees with a documented exemption on file with the College may be exempted from the vaccination requirement. While the College will endeavor to work to accommodate such individuals, the laws, regulations, and policies of the host country(ies), communities and local programs necessarily will take precedence, and Gustavus cannot guarantee entry to any foreign country or predict any new requirements in advance that a foreign government will place on international visitors. Gustavus travellers exempted from vaccination take on all the health and financial risks associated with planning for and undertaking international travel without being fully vaccinated. Unvaccinated travellers returning to the United States must complete a travel quarantine as outlined in CDC guidance upon return to campus. 

As of July 6, 2021, the current CDC guidance for international travel for unvaccinated individuals is: 

  • Get tested with a viral test 3-5 days after travel AND stay home and self-quarantine for a full 7 days after travel.
    • Even if you test negative, stay home and self-quarantine for the full 7 days.
    • If your test is positive, isolate yourself to protect others from getting infected.
  • If you don’t get tested, stay home and self-quarantine for 10 days after travel.

The Gustavus Travel Safety Committee will maintain a list of pre-approved travel locations and is available to provide consultation on other locations with supervisors who are approving travel. Gustavus reserves the right to restrict travel to specific locations--domestic and international--based on local conditions.

* This policy applies to all College-sponsored travel, including travel using College funds, travel arranged by the College, or travel associated with programs under the auspices of the College. Travel leaders are responsible for adhering to and making students, alumni, families, and College guests aware of this policy. Supervisors are responsible for ensuring employees adhere to this policy.

Employee/Student Personal Travel

Because travel increases your chances of getting infected and spreading COVID-19, all students, faculty and staff are encouraged to familiarize themselves with and follow CDC recommendations in their personal (non-college sponsored) travel.

If you are thinking about traveling away from your local community, ask:

  • Are you vaccinated against COVID-19? CDC has different guidance for those who are vaccinated versus for those who are not vaccinated. Unvaccinated travelers are at greater risk of catching and spreading COVID-19.
  • Is COVID-19 spreading where you’re going? You can get infected while traveling.
  • Is COVID-19 spreading in your community? Even if you don’t have symptoms, you can spread COVID-19 to others while traveling.
  • Will you or those you are traveling with be within 6 feet of others during or after your trip? Being within 6 feet of others increases your chances of getting infected and infecting others.
  • Are you or those you are traveling with more likely to get very ill from COVID-19?
  • Do you live with someone who cannot be vaccinated or is more likely to get very ill from COVID-19?

Protect yourself and others during your travel:
 
If you are fully vaccinated:

  • Wear a face covering on planes, buses, trains, and other forms of public transportation.
  • Follow local health guidance.
  • Self-monitor for COVID-19 symptoms after travel; isolate and get tested if you develop symptoms.

If you are not fully vaccinated:

  • Get tested with a viral test 1-3 days before travel.
  • Avoid close contact with others. Keep 6 feet of physical distance from others.
  • Wear a face covering in public.
  • Follow local health guidance.
  • Get tested with a viral test 3-5 days after travel AND stay home and self-quarantine for a full 7 days after travel.

Faculty/Staff College Sponsored Travel

  • During the 2021-22 academic year, employees will be permitted to attend in-person professional development activities, such as professional conferences and workshops, and may use College funds for travel-related expenses.

College Sponsored Travel with or by Gustavus Students

  • College-sponsored travel by students for professional conferences and workshops, co-curricular programs (sponsored by student organizations or administrative offices), community-based research or learning, academic courses, and departmental experiential activities (i.e. nursing, education, athletic training) will resume for the 2021-22 academic year.
  • Travel for athletics will follow the guidance established by the NCAA and MIAC.

Study Away

  • International and domestic study away programs are scheduled to proceed as planned for the 2021-22 academic year.
  • All students traveling internationally should continue to monitor conditions at their destination and follow CDC guidance for international travelers.
  • Study away students will follow COVID-19 guidelines set forth by their program provider, host university, faculty leader, and/or local governments.
  • Gustavus is not responsible for decisions to alter or cancel programs made by program providers or host universities.
  • Gustavus reserves the right to modify or cancel any of the faculty-led January Term programs it administers to protect student safety, adhere to changes in local policies and laws, or preserve the program’s logistical viability.
  • Gustavus will monitor conditions in host communities and reserves the right to restrict travel to specific locations based on local conditions.

Travel Quarantine

  • Gustavus will expect employees and students to follow MN Department of Health and CDC guidance for quarantine for travellers.
    • Currently, there is no recommendation for quarantine for fully vaccinated individuals who travel domestically or internationally.
    • Individuals who are not fully vaccinated and take a domestic flight or travel internationally must complete a travel quarantine upon return to campus. See CDC guidance for domestic travel and international travel for details.

Gustavus Motorpool

  • College-owned vehicles may be used at normal occupancy levels.
  • If more than one person is in the vehicle, any occupant who is not fully vaccinated should leave a face covering on for the duration of the trip.

Local Transportation - Gus Bus, Community Service Shuttle, Safe Rides

  • Vehicles may be operated at normal occupancy levels.
  • If more than one person is in the vehicle, any occupant who is not fully vaccinated should leave a face covering on for the duration of the trip.

Protocol for On-Campus Academic Program Activities Going Off-Campus

Please note: this policy does not apply to faculty-led January off-campus travel courses.

Travel Planning Form
Preparing to Travel with Students Off-Campus
  1. Strongly encourage students who will be traveling with you to make sure their emergency contact information is current with the Dean of Students. Direct them to the online form at https://gustavus.edu/emergency.
  2. Faculty member compiles a list of the students going on the trip, the reason for the trip (field trip to nearby park or business, regional or national conference, etc.), and the date and times of departure and return. This should be done at least 10 school days before the actual off-campus trip.
  3. The Provost's Office forwards the list to the Dean of Students.
When You are Off Campus with Students
  1. Make sure you have a cell phone that is charged and working and that students can reach you at all times. If there are multiple vehicles, ensure that cell phone numbers for at least one person in each vehicle are shared.
  2. If traveling in multiple vehicles, set designated meeting places in case you are separated. Have a set of travel directions in each vehicle. Don’t assume that you will be able to stay together in a caravan—this can be especially tricky in heavy traffic.
  3. If anything extraordinary happens (e.g., serious injury) happens, you, as the faculty member in charge of the off-campus academic program activities, should immediately contact Campus Safety at 507-933-8888.
  4. Campus Safety will contact all relevant parties on campus for you.
  5. If a student needs to go to a medical facility, you, as the faculty member in charge, should go with the student, unless an alternate plan is devised with Campus Safety or the Dean of Students Office.
  6. Notify appropriate people (Academic Dean and Dean of Students, parents, etc.) if your schedule changes. This includes early returns, delayed departures, etc.
Emergency Phone Numbers
  • Dean of Students, JoNes VanHecke
  • Campus Safety (answered 24/7) 507-933-8888
  • Dean of Students on Call 507-933-8888 (after business hours)
  • Gustavus Health Service 507-933-7630
  • Gustavus Counseling Center 507-933-7027
  • Gustavus Chaplains Office 507-933-7446
  • American International Assistance Services (coverage through ISIS & ITIC)
  • Inside US and Canada 800-626-2427
  • Collect from all other locations 713-267-2525
  • When calling the US from overseas, you will need to know how to get an international operator and know the US access code. It may also be helpful for you to have a number for the company or your preference (AT&T for international calling instructions: 1-800-331-1140 within the US or 412-553-7458 collect from outside the US).

College Travel Policy

Travel at College expense is allowed for persons who travel on College business as approved by the department chair, supervisor, or budget officer. The College travel policy complies with Internal Revenue regulations and requirements of governmental funding agencies. The full policy is available in the All-College Policies.