Gustie Guide 2016-2017
Dean of Students
Gustavus Adolphus College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Respect for each individual is central to how we conduct our work and build relationships within our community. These values are consistent with our core values and civic responsibility as a liberal arts college. Acts of bias, hate, discrimination, or any other behavior that fails to respect the dignity of another individual or group will not be tolerated.
Bias Incidents are defined as behaviors that constitute a violation of the College’s Student Code of Conduct and are an expression of hostility against a person or the property of another because of the person’s actual or perceived age, color, disability, gender, gender identity, ethnicity, national origin, race, religion, sexual orientation, veteran status, or any other legally protected basis. Not all bias behavior rises to the level of a conduct violation for which the offender may be charged through the conduct system. Bias incidents may include, but are not limited to acts, words (written or verbal) or conduct targeting a person or group. Examples may include, but are not limited to, name calling, use of epithets, slurs or degrading language directed toward the targeted person or group, vandalism and other offenses against property involving graffiti or degrading images, threats, or harassment.
Hate Crimes are defined as a committed criminal offense under state or federal law that is motivated in whole or in part by the offender’s bias toward the targeted person’s or group’s inclusion in one of the protected classes defined above.
When a hate crime or bias-related incident involving a student or student group is reported, the College will respond to the situation promptly and seriously while treating students and their concerns with respect and sensitivity. Gustavus has a Bias Response Team (BRT), including members of the campus community who are committed to supporting affected individuals, helping prevent future occurrences, and creating a more inclusive, welcoming environment for all. BRT members will support those who are affected, investigate the reported incident, and facilitate the adjudication of those accused as appropriate.
All members of the campus community are encouraged to report incidents to a member of the BRT or by using the online report form (gustavus.edu/bias). The BRT includes staff from the Dean of Students Office, Campus Safety, the Diversity Center, Human Resources, and the Provost’s Office. All reports will be investigated to the extent possible.
If a victim is identified, a member of the BRT will meet with the victim to gather more information and discuss options to aid the victim in moving forward. Options include:
- Mediation between the perpetrator and victim and/or other witnesses with the goal of reaching a mutually agreed upon outcome
- Use of the formal conduct process with the potential of sanctions being issued
- A conversation between a college official and the perpetrator to help the perpetrator understand the effects of the behavior and to warn the perpetrator against future acts
- No formal follow up, log the incident for statistics and to monitor for a pattern
Though the College may elect to pursue a complaint, deference is usually given to the victim’s decision when a victim does not wish to proceed.
All students, faculty, and staff who wish to park a bicycle on campus must register it with the College. Registration of bicycles is accomplished online or in person at the Campus Safety office. You will receive a free Gustavus Adolphus College Bicycle identification sticker that is to be placed on your bicycle. The College assumes no responsibility for bicycles.
Bicycle Riding Regulations
- No bicycle shall be used to carry more than one person at a time unless the bicycle is designed for it or has a child carrier.
- Every bicycle being ridden from sunset to sunrise shall be equipped with a lamp on the front of the bicycle, and with a red reflector on the rear.
- While riding a bicycle on the roadway and sidewalk, pedestrians shall be given the right- of-way.
- Bicycle helmets are not required for riding on campus. However, for safety reasons, it is strongly recommended that every rider wear one.
- Bicycles shall not be ridden upon any ramp, stairwell, wall, bench, fountain, or other structures or facility or on over shrubbery or flower beds.
- No person riding a bicycle shall carry any package, bundle, or other article which may prevent the operator from keeping at least one hand on the handle bars.
- Any person in violation of the rules and regulations listed above will be subject to a $15 fine.
Bicycle Parking Regulations
- Parking and storage of bicycles is only permitted in the student’s resident hall/room, employee office, or any of the bicycle racks placed at various outside locations on campus.
- Indoor bike parking is never allowed in corridors, stairwells, exit pathways, or outside on trees, metal poles or anywhere else where it may impede emergency exit, or maintenance around or in a building.
- November through March, bike racks at Academic/Administrative buildings are no parking 2a.m.–6a.m. Bicycles parked overnight outside of these areas will have their locks cut and will be subject to storage fees.
- Bicycles parked on campus must be locked with a chain and padlock or other locking device.
- All non-registered or improperly parked bicycles will be confiscated by Campus Safety or Physical Plant personnel. If the bicycle is secured, the lock will be removed at owner expense. A storage fee of $10 (non-registered) or $5 (registered) per day will be applied.
- Any bicycle confiscated or turned in to the Campus Safety Office will remain there for a period of thirty days. After this period, any bicycle not claimed by the owner will be disposed of.
- All students not staying at the College during the summer months must take their bicycle home with them at the end of the school year.
A request for a bonfire requires approval by the department of Campus Safety at least three business days prior to the scheduled event. A downloadable application, along with appropriate policies and procedures, can be obtained at gustavus.edu/safety.
The Mediacom Corporation cooperates with Gustavus Adolphus College to provide optional cable television service in student rooms.
In order to avoid paying replacement costs at the end of the school year, students must return all cable equipment to the cable provider rather than leaving it in their rooms.
Subscribers are normally billed monthly. Please note that if the service rates or fees change during the school year, you WILL be billed for the difference.
The College is concerned about cable theft in the residence hall environment. By federal law, unauthorized reception of cable service is illegal and will be prosecuted. Please refer to the citation section of the Conduct Procedures portion of this guide. The cable vendor may bill students or prorate all subscribers on a floor when it discovers any tampering with its control boxes in the halls. For your further information, pertinent portions of the federal law are reprinted here.
Cable Communications Policy Act of 1984
(Sec. 633 of Public Law 98549)
“SEC. 633.(a)(1) No person shall intercept or receive or assist in intercepting or receiving any communications service offered over a cable system, unless specifically authorized to do so by a cable operator or as may otherwise be specifically authorized by law . . .
“(b)(1) Any person who willfully violates subsection (a)(1) shall be fined not more than
$1,000 or imprisoned for not more than six months, or both.
“(b)(2) Any person who violates subsection (a)(1) willfully and for purposes of commercial advantage or private financial gain shall be fined not more than
$25,000 or imprisoned for not more than one year, or both, for the first such
offense and shall be fined not more than $50,000 and imprisoned for not more two years, or both, for any subsequent offense.
“(c)(1) Any person aggrieved by any violation of subsection (a)(1) may bring civil action in a United States district court or in any other court of competent jurisdiction.
“(c)(2) The court may
- grant temporary and final injunctions on such terms as it may deem reasonable to prevent or restrain violations of subsection (a)(1);
- award damages . . .; and
- direct the recovery of full costs, including awarding reasonable attorneys’ fees to an aggrieved party who prevails.”
Please be forewarned that the courts may award actual damages or statutory damages from
$250 to $50,000. Even in cases where the court finds that a violator was not aware and had no reason to believe that his or her acts constituted a violation of this law, the court may only reduce damages to $100.
NOTE: Occupants are responsible for all use of cable in or through their assigned room; individuals whose cable is used improperly or who allow misused cable through their rooms are subject to campus conduct proceedings, even if they do not receive cable benefits.
Due to concerns for both personal safety and the preservation of campus landscaping, unauthorized outdoor camping on Gustavus property is not permitted. “Camping” is defined to include use of tents, sleeping bags, or other outdoor sleeping arrangements (including overnight occupancy of a vehicle parked on College property), as well as the building of open campfires or the use of any type of barbecue grill. Requests for bonfires, cookouts, and other large-group outdoor activities on College grounds should be directed to the appropriate officials for prior approval.
Every community has certain regulations and traditions that every member is expected to abide by and uphold. A college campus community, even more than others, depends upon members who are mature and have a sense of responsibility. Only in such a community of responsible citizens can an atmosphere that will contribute to the liberal arts education be established.
Consequently, the student who fails to support the objectives of Gustavus Adolphus College may forfeit his or her right to continue in attendance. The College reserves the right to dismiss any student whose conduct is detrimental to its welfare or whose attitude is antagonistic to the spirit of its ideals. Such an individual forfeits all fees that he or she has paid. Any groups or organizations formally approved by the College are subject to the same regulations as individual students.
Believing that it is sensible and proper for all students to be fully aware of their obligations and opportunities as Gustavus students, the College publishes statements collectively titled Student Rights, Responsibilities, and Conduct Procedures. These documents are the result of discussions and conclusions reached by student/faculty/administrative committees and deal with the academic, citizenship, and governance rights and responsibilities of students. They are published annually in this Guide. Policies pertaining to residence hall living are published both in this Guide and the Residence Hall Handbook gustavus.edu/reslife.
For the protection of all members of the College community and to ensure compliance with federal legislation, any suspected criminal activity shall be immediately reported to Campus Safety, or to a campus security authority who in turn will immediately report to Campus Safety. Gustavus Adolphus College also encourages the reporting of such activity to law enforcement agencies and prosecution through the criminal courts. The College will take appropriate action against any individual found responsible for unsafe acts in violation of College policy. Students with alleged involvement in reported criminal activity may be adjudicated through the College’s conduct system before, after, or simultaneously with legal proceedings.
Geographic Location: Suspected crimes must be reported if occurring at the following locations as defined by the federal Clery Act:
- Any building or property owned or controlled by the institution within the same reasonably contiguous geographic area of the campus and used by the institution in direct support of, or in a manner related to its educational purposes, including residence halls; and
- Any building or property that is within a reasonably contiguous geographic area of the campus that is owned by the institution but controlled by another person, is used frequently by students, and supports the College’s purposes (such as a food or other retail vendor); and
- Any building or property owned or controlled by a student organization recognized by the institution; and
- Any building or property owned or controlled by an institution of higher education that is used in direct support of, or in relation to, the institution’s educational purposes, is used by students, and is not within the reasonably contiguous geographic area of the institution; and
- All public property that is within the reasonably contiguous geographic area of the institution, such as a sidewalk, a street, other thoroughfare, or parking facility, and is adjacent to a facility owned or controlled by the institution if the facility is used by the institutions in direct support of, or in a manner related to the institution’s educational purposes.
All faculty, staff and students who become aware of alleged criminal activity shall report this information promptly to Campus Safety or to another campus security authority. Similarly, all faculty, staff and students, including campus security authorities, should assist anyone who wants to make an official Campus Safety or police report of alleged criminal activity in contacting Campus Safety and law enforcement officials. Individuals designated as “campus security authorities” under the Clery Act who become aware of alleged criminal activity shall promptly report this information to Campus Safety via the online reporting form (gustavus. edu/safety/crimereport). A campus security authority, as defined in federal regulation, includes officials of the institution with significant responsibility for student and campus activities. A full list of individuals designated as a campus security authority can be located in the Campus Safety Office. Individuals designates as “responsible employees” under Title IX legislation who become aware of alleged sexual misconduct shall promptly report this information to Campus Safety and the College’s Title IX Coordinator via the same online reporting form (gustavus.edu/safety/crimereport).
Federal regulations require the College to compile and disclose statistics on murder and non-negligent manslaughter; negligent manslaughter; sexual assault; robbery; aggravated assault; burglary; arson; motor vehicle theft; hate crimes as well as, domestic violence; dating violence, and stalking. Campus Safety or local law enforcement personnel will investigate to determine whether a crime took place. There is no penalty for reporting allegations made in good faith. The “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” (the Clery Act) further requires tracking and disclosure of arrests and disciplinary referrals for liquor law violations; drug related violations; and weapons possession. These statistics are reported to the federal government and published annually in the College’s annual security and fire safety report.
Professional and Pastoral Counselors (Chaplains)
Professionals in the counseling unit of the Counseling Center and pastoral counselors, whose official responsibilities include providing mental health counseling, are not included in the definition of campus security authorities. Report of campus crime made to these individuals will remain confidential unless voluntarily reported by the reporting party with the assistance of the counselor.
Notifications to the Campus Community
Campus Safety reviews reports of campus crime to determine if a serious and/or continuing threat exists to other students and employees. If it is determined that an imminent threat does exist, an emergency notification will be issued through the RAVE emergency notification system. If it is determined a continued threat does exist, but it is not imminent, a timely warning will be issued through releasing the information to campus media services; disseminating the information electronically through email; and posting it on the Campus Safety web page. If there is any question in determining if a serious and/or continuing threat exists, the College will err on the side of issuing the timely warning notice.
Confidentiality of Reporting
Victims and witnesses of campus crime may contact any campus security authority for appropriate assistance or to report incidents. In general, campus security authorities, other than Campus Safety, will not disclose personally identifiable information to law enforcement officials about an alleged victim without the victim’s consent unless reasonably necessary to address an ongoing threat of safety to the victim or others, or as may otherwise be required by law. Absolute confidentiality of reports can only be promised if made to a Pastoral Counselor or Counselor in the Counseling Center. Confidential reports made to Pastoral Counselors or Counselors in the Counseling Center are not included in the College’s annual crime statistics, unless made voluntarily by the victim or third party to Campus Safety or a campus security authority.
As part of the Higher Education Reauthorization Act, Congress enacted the Student Right- to-know and Campus Security Act (CSA) in 1990. Since then, Congress has amended the CSA five times. In 1998, the law was renamed the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” or more simply, the Clery Act. Gustavus Adolphus College annually publishes a description of policies and procedures relating to campus safety along with required campus crime statistics in the “Annual Security and Fire Safety” brochure which is available online at gustavus.edu/safetyreport.
This “Crime Reporting Requirements” policy outlines the College’s expectations of faculty, staff, and students with regard to reporting suspected campus crime.
Failure to Comply
Failure to comply with this policy may result in the loss of the College’s ability to indemnify against legal action and/or fines imposed for compliance violations.
Meal Plan and general Dining Service information is available at: https://gustavus.edu/ diningservices/
- Please present your Three Crowns ID card to the cashier to make declining balance meal plan purchases.
- For Safety and Sanitary reasons, shirts and shoes are to be worn in Dining Service locations.
- Customers return dishes, tableware, etc to the tray carousel in the Evelyn Young Dining Room.
- Theft of food items, silverware, glasses, dishes, etc., from Dining Service location will be referred to Campus Safety and Dean of Students Conduct Coordinator.
We are pleased to offer campus hospitality to all recognized student organizations and departments and those they sponsor who are interested in distributing information and literature to constituents of the College through approved methods. Such activities are subject to approval by the Campus Activities Office and are restricted to specified tabling areas. Distribution is prohibited in all other public spaces on campus.
The tables in the Jackson Campus Center may be reserved at the Information Desk. All groups interested in distributing information or materials must do so through the approved tabling process.
All groups utilizing the Campus Center tables must follow these tabling guidelines:
- All individuals must remain behind tables
- There is a five day scheduling maximum per location per reservation
- No amplified sound other than computer or small radio (reasonable volume)
- You must have a member/advisor of a recognized student organization present at all times
- No taping of materials on painted walls or art work
- All fundraising and/or sales must be approved through the Campus Activities Office
- Tables cannot be moved to alternative locations
- Please clean up and remove all materials following your scheduled tabling times or when a member of your organization is not present
- We encourage you to be as creative as possible while tabling but to always remember to be respectful of those who are not interested and others who are tabling
- All off-campus guests must table in the lower level of the campus center. These reservations cannot exceed more than four times per semester.
- If all tables are reserved, no additional space will be allocated.
All policy and enforcement are at the discretion of the Campus Activities Office staff.
The following policy applies to all Dive Dance Parties held at the Dive or other locations as designated by the Campus Activities Office:
- A valid Gustavus Three Crowns ID card must be presented for admittance.
- A maximum of 200 people are permitted in the facility to comply with fire code
- Coats and bags are not permitted inside the Dive facility; coat and bag check services are provided.
A guest policy has been developed by students and administrators for the Dive Dances sponsored by the Campus Activities Office on Friday evenings. The details are:
- Gusties are allowed a maximum of three guests each.
- Gusties may pre-register guests at no cost at the Information Desk until 10p.m. on Friday evenings before each Dive Dance.
- If guests are not registered prior to 10p.m. Friday, each guest will be required to pay $5 at coat check.
- All guests are required to carry a photo ID (driver’s license). Those without photo ID will be refused entry.
- Guests must be with their host at all times.
Students wishing to plan and/or participate in a Dive Dance on a night other than Friday must consult the Campus Activities Office in advance for pertinent policies.
The operation of any unmanned aircraft system (“drone”) over Gustavus Adolphus College property is prohibited without prior written approval by the appropriate authority. More information is available from the Campus Safety Office.
All funds available to Gustavus for financial aid to students are administered through the Financial Aid Office. In accordance with established procedures, all students applying for need-based financial assistance are required to complete the Free Application for Federal Student Aid (FAFSA) each year.
All financial aid is based on the premise that a student and their parents have a primary obligation to pay for the cost of an education for the student. In determining the amount of resources available to the student, the College takes into account the financial support expected from income, assets, and other resources available to the parent and the student.
Students applying for need-based financial aid are given consideration for all of the programs administered by the College for which they are eligible. The student’s aid package may consist of one or more of three types of aid: grants/scholarship, loans, and student employment.
In awarding financial aid to returning students, the College assumes the student will be responsible for the annual increase in charges for tuition, room, and meal plan. This is primarily because the College expects an increase in the student’s contribution from summer earnings.
Students awarded financial aid by Gustavus are required to report other financial assistance awarded to them, such as private scholarships or grants, to Financial Aid. Those scholarship or grants are included in the financial aid package offered and generally will replace unmet need, loans, or employment.
All grants, scholarships, and loans administered by Gustavus are credited directly to the student’s account in the Student Accounts Office. One half of the academic year award is credited to the student’s account for the fall semester and the other half for the spring semester.
All student employment on campus is administered through the Financial Aid Office. Priority for placement is given to those students who were offered student employment in their financial aid packages. Students must certify their eligibility to work by presenting for review their original Social Security number card and a picture ID or Passport.
If a student who is a recipient of financial aid (grants, scholarships, loans) withdraws from Gustavus before completing an academic term, some or all of the financial aid may have to be returned to the original funding sources. This return of funds is done before any potential refund to the student or parents. The return of funds is dictated by federal, state, and private organizations and Gustavus regulations and policies.
More detailed descriptions of the refund and return policies are in the Gustavus Academic Bulletin as well as available from the Financial Aid Office. Any student who is considering withdrawing from Gustavus without completing the current academic term is strongly encouraged to meet with Doug Minter, Dean of Financial Aid, or Sara Orth, Director of Student Accounts, before proceeding with the withdrawal process.
Satisfactory Progress Standards for Financial Aid Recipients
All students receiving financial aid must make satisfactory progress toward completion of a degree in order to maintain eligibility. The following standards apply:
- A student must attain a B.A. degree within a maximum of ten semesters of full-time attendance or its equivalent.
- Progress: Student must complete at least 66.67 percent of courses attempted. Transfer credits count in this percent.
- A student must maintain the required minimum GPA.
- 1.75 GPA first year in residence
- 2.0 GPA after first semester of second year in residence
Students placed on academic probation are eligible to be considered for financial aid as follows:
- First semester of probation is a warning term – aid continues.
- Second consecutive semester of probation – aid continues if there is evidence of academic improvement from the previous semester as detailed in academic plan as approved by Academic Advising Office.
- Third consecutive semester of probation – aid suspended unless the student is meeting their academic plan.
- Students denied financial aid for academic reasons are eligible to be considered for financial aid after a one-semester waiting period. All appeals are directed to the Dean of Financial Aid.
Enrollment Requirements for Financial Aid
3.0 credits per semester is considered full-time enrollment for institutional and federal grants, scholarships, and federal loans. Students who receive a Minnesota State Grant must be registered for 3.75 credits to receive full state grant funding. Less that 3.75 credits at the end of the drop/add period will result in a decrease in the state grant eligibility. Students are encouraged to meet with a financial aid officer with additional questions.
All aid (institutional, federal, or state funding) will be prorated based on part-time enrollment of less than 3.0 credits per semester.
Students registered for less than 1.5 credits per semester are not eligible for financial aid except the Pell Grant..
Financial assistance is not awarded to students subsequent to enrollment in the last coursework necessary to receive their first baccalaureate degree.
Terms for Renewing Aid
All financial aid is awarded on an annual basis only. Applicants must file a financial statement each year the student is applying for assistance. All applicants are encouraged to submit their applications by June 15. Eligibility for need-based grants, such as the Gustavus Tuition Grant and the Federal Pell Grant, is reviewed each year based on the FAFSA, and may be adjusted if the demonstrated financial need increases or decreases.
Presidential Scholarship recipients must maintain at least a 3.25 GPA in order to have the scholarship renewed for the following academic year beginning the junior year.
Dean’s Scholarship recipients must be making satisfactory academic progress to maintain scholarship renewability.
Björling (music), Anderson (theatre and dance), Art, and Forensics scholarships are renewed based on recommendations by the respective departments.
Residency Requirements for Aid Recipients
Students who petition to live off-campus will be eligible for $500 less college-funded grant/ scholarship assistance than the amount normally awarded when living on-campus.
The personal possession of firearms in all campus buildings and on all campus property is strictly prohibited. The prohibition applies to all students, employees, independent contractors, and visitors, including those who have a valid permit to carry a concealed weapon. Individuals who possess a valid permit to carry a firearm may, however, keep it locked in the trunk or glove compartment of their vehicle in a campus parking lot. This prohibition does not apply to authorized security or law enforcement personnel. Individuals wishing to store firearms and ammunition at Gustavus can do so by bringing them to the department of Campus Safety, Room 35A, Norelius Hall basement.
Except under circumstances noted above, students and employees are prohibited from using, storing, or possessing weapons, fireworks, or explosives on property owned or controlled by the College and/or in the course of any College program or employment.
Weapons may include, but are not limited to: firearms, pellet guns, air rifles or BB guns, paintball guns, bows and arrows, sling shots, water balloon launchers, martial arts equipment, swords, switchblade and large knives, tasers, and clubs.
If you are aware that an individual possesses a firearm, other weapon, or explosives in violation of this policy, please contact Campus Safety (507-933-8888) immediately.
Gustavus Adolphus College makes a distinction between solicitation and canvassing. The College defines canvassing in terms of political expression and permits this to occur with advance notice. The College defines solicitation in terms of advertising/sales and restricts the number and type of student-run fundraisers, sales, and solicitations that may be directed to students and other members of the Gustavus community. Only recognized student organizations and department-sponsored student groups may engage in fundraising efforts. Such activities are subject to approval by the Campus Activities Office and are restricted to specified areas only. General solicitation is prohibited in all other public spaces and well as the campus residence halls.
Groups that wish to solicit (sell merchandise and/or fundraise) are subject to the following regulations:
- All recognized student organizations desiring to sell merchandise or services on campus or host an event whose primary purpose is to fundraise must schedule that activity through the Campus Activities Office at least 1 week prior by completing the Fundraising form.
- Campus Activities does not approve any fundraisers during First Year Orientation.
- If a student organization wishes to conduct fundraisers in College residence halls or Lund Center, the approval of the Director of Residential Life or Athletic Director will be required in advance and should be indicated by their signature on the application form.
- Under no circumstance are constituents allowed to sell homemade food anywhere on the Gustavus Adolphus College campus.
- The Campus Activities Office reserves the right to determine what items can be sold on campus and cancel tabling reservations accordingly.
Recognized student organizations asking for in kind or monetary donations from community partners and vendors should not represent themselves as fundraising for Gustavus Adolphus College, but rather use their organization’s name and the purpose for fundraising.
If your organization is interested in soliciting constituents of the College (parents, friends, family, alumni) you must work through the Advancement Office. If a solicitation is deemed in accordance with the fundraising priorities of the College, a mailing will move forward.
Any mailing or solicitations require permission from Institutional Advancement. For more information or to contact Institutional Advancement, please email Ann Johnson (email@example.com).
Non-Campus Affiliated Organizations or Individuals
Individuals or groups whose purpose is selling merchandise or services for-profit, are prohibited from activity on campus unless sponsored by a recognized student organization, department, or approved by the Campus Activities Office. Vendors are limited to two visits per month and must pay a vendor fee prior to tabling.
Gustavus Adolphus College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. As such, and consistent with our core values and civic responsibilities, respect for each individual is central to how we conduct our work and build relationships within our community. Therefore, harassment, discrimination, and other behavior that fails to respect the dignity of another are not compatible with this shared vision of our identity and mission as a liberal arts, residential, Lutheran college.
The policy of Gustavus Adolphus College is that every employee has the right to work and every student has the right to study in an environment free from harassment. Harassment based on gender, race, religion, sexual orientation (in accordance with provision of the Minnesota Human Rights Act), natural origin, disability, age, or any other protected class status, may violate state and federal law; it also subverts the educational mission and undermines the sense of community of Gustavus Adolphus College. The College will not tolerate harassment of any member of the College community. Any person who violates this policy will be subject to disciplinary action, up to and including termination/dismissal. Gustavus Adolphus College does not discriminate on the basis of sex in its education programs or activities and is required by Title IX not to discriminate. Questions regarding Title IX may be referred to Julie Kline, Director of Human Resources, 507-933-6075, firstname.lastname@example.org or to the Office of Civil Rights.
Harassment consists of unwelcome or offensive conduct, whether verbal, physical, or visual, that is based on a protected group status. The College will not tolerate harassing conduct that:
- Affects tangible job or academic benefits;
- Interferes unreasonably with an employee’s work performance or a student’s academic progress or success;
- Creates an intimidating, hostile, or offensive environment.
Such harassment may include, for example:
- Epithets, slurs or negative stereotypes;
- Intimidating or hostile acts based upon protected classification;
- Written or graphic material that denigrates or shows hostility or aversion to persons of a protected classification and that is posted or circulated on College property.
Any behavior of a sexual nature that is unwelcome, offensive, or fails to respect the rights and dignity of others may constitute sexual harassment. Unwelcome sexual advances, requests for sexual favors, and other physical, verbal, or visual conduct based on sex constitute sexual harassment when:
- Submission to the conduct is an explicit (clear) or implicit (implied) term or condition of employment or academic progress;
- Submission to or rejection of the conduct is used as the basis for an employment or academic decision and the conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or academic progress or creates an intimidating, hostile, or offensive working or academic environment.
Sexual harassment is conduct based on sex, whether directed toward a person of the opposite or same sex. The following are examples of sexual harassment. Please note that these are examples and not intended as an exhaustive list.
- Use of demeaning terms that draw attention to an individual’s sex or sexuality;
- Use of words of a sexual nature describing body parts or sexual acts, telling suggestive jokes or stories, and conversations about sexual exploits or sexual desires;
- Repeated unwelcome invitations to social engagements or work- or school-related activities;
- Any indication that an employee’s job security, job assignment, conditions of employment, or opportunities for advancement or a student’s academic progress or success depend on the granting of sexual favors to any other employee, supervisor, or faculty member;
- Offensive physical conduct or physical closeness;
- Displaying sexually suggestive objects, pictures, cartoons, or representations of any action or subject which is sexual in nature and which can be perceived as offensive.
Any member of the College community who believes that she or he has experienced or witnessed harassment of any kind or who has been accused of harassment is encouraged to contact a Harassment Advisor. Such Harassment Advisors are persons designated by the College who are trained to provide advice and personal support to any person who believes she or he may have either experienced or witnessed harassment or been accused of harassment. In all circumstances, the Advisor will explain the procedure for filing a complaint of harassment with a Harassment Grievance Officer. A Harassment Grievance Officer is designated by the College to conduct a fair and impartial investigation of the reported situation or incident and to either mediate an informal resolution satisfactory to all parties, or to present a recommendation for action to an appropriate College officer. A person who believes that she or he has experienced harassment may, at his or her choice, take the concern directly to a Harassment Grievance Officer. A list of current Harassment Advisors and Grievance Officers can be found below:
Carlson Administration 110E
Nobel Hall 332
Campus Center 212
Johnson Student Union 212
Fine Arts Theatre 322
Harassment Grievance Officers
Olin Hall 119
Fine Arts Theatre 325
Beck Hall 353
NOTE: In certain circumstances, the College may select a Harassment Grievance Officer other than those identified above.
You may also contact the Dean of Students Office Monday through Friday during normal business hours (8a.m. to 4:30p.m.) by calling 507-933-7526 or stopping in to room 217 of the Johnson Student Union. In an emergency after hours, contact Campus Safety at 507- 933-8888 and ask to speak with the Dean on Call.
For procedures regarding harassment response, please visit the all-College Policy Against Harassment online at https://gustavus.edu/facultybook/allcollegepolicies/#Anchor-Sexua-60443.
Subdivision 1. Definitions. (a) “Hazing” means committing an act against a student, or coercing a student into committing an act, that creates a substantial risk of harm to a person in order for the student to be initiated into or affiliated with a student organization.
(b) “Student organization” means a group, club, or organization having students as its primary members or participants.
From a legal perspective, hazing is a crime. From an individual student’s perspective, hazing damages the self-esteem of those being hazed. From an organizational perspective, hazing degrades the values of the organization. From a campus community perspective, hazing creates an environment of disrespect that contradicts the College’s values of excellence, community, justice, service, and faith in our community. For all these reasons, the College takes a strong position against any and all forms of hazing.
Hazing is typically understood to be activity in which high-status group members require or suggest that members engage to join or continue affiliation with the group. Individuals, organizations and groups affected by this policy are expected to take primary responsibility for implementing the policy and for periodically reviewing their activities with respect to compliance with it. Officers and members of the organization may be held individually responsible for violation.
Gustavus Adolphus College does not tolerate hazing in any form by any individual, group, or organization. Hazing is defined as any action taken or situation created, intentionally or unintentionally, whether on or off campus premises, to produce mental or physical discomfort, fatigue, humiliation, intimidation, embarrassment, harassment or ridicule or that disrupts community life or academic commitments regardless of the intent or end result. Such actions may be perpetrated by an individual, group, or organization against an individual or individuals.
This list of examples is not exhaustive because many things can be hazing or non-hazing activities depending upon the context and many other factors.
- Break laws or college policies
- Compromise personal morals or values
- Endure physical abuse or harm
- Endure psychological abuse or harm, such as deception of members which is designed to convince a member that s/he will not be accepted to the organization or that s/he will be hurt during the activity
- Submit to abuse of power or power differential
- Undergo branding, tattooing, or any mutilation of the skin
- Have substances thrown at, poured on, or otherwise applied to the body
- Consume alcohol, drugs, food or beverages
- Undergo exposure to the environment without appropriate dress
- Exercise that serves no purpose (e.g. calisthenics)
- Undergo physical detention, kidnapping, being held against one’s will, or abandonment
- Perform or participate in dangerous, degrading, or embarrassing public stunts, dares, displays, games, or activities
- Undergo prevention or deprivation of sleep, normal amounts of food or water, or adequate study time
- Perform an excessive number of tasks such that they encroach upon time needed for sleeping, studying, and attending to personal matters
- Participate in activities that interfere with scheduled class meetings, study sessions, or school-sponsored extracurricular activities
- Wear uncomfortable or inappropriate apparel or otherwise alter appearance which is conspicuous and/or atypical
- Experience public degradation
- Experience verbal harassment (such as degrading nicknames, derogatory references, yelling or screaming)
- Create or use explicit songs or perform sexist or racist acts
- Assume a submissive role
- Perform acts of personal servitude (such as cleaning, buying gifts, or making meals)
- Make excessive purchases (such as gifts, food, and clothing)
- Implementing ambiguous rules that serve no purpose, including but not limited to:
- Keep silent or refrain from visiting non-group members
- Not permitting members to talk for extended amounts of time
- Carrying items for any period of time
- Having members line up to report facts, count off, or perform other unnecessary acts
- Learn trivia about members and about the group; ask members to learn chapter history or information if such a request interferes with academic study
Hazing can take place with or without the consent of the hazed. The consent of those hazed will not be accepted as a justification for hazing activities. Apathy or acquiescence in the presence of hazing are not neutral acts.
Gustavus Adolphus College takes violations against the college hazing policy very seriously. Individuals, groups, and organizations are held accountable for acts of hazing. Furthermore, the College will treat the hazing action of even one member of a group as constituting hazing by the group. Those found responsible for hazing may be subject to severe sanctions including suspension or expulsion of the individual, group, or organization from the College.
Additionally, anyone who knew or who reasonably should have known of the hazing and did not make an attempt to prevent it may be adjudicated through the College’s conduct system. Every member of the campus community is required to report any incidents of hazing or suspicions of hazing that come to their attention.
Campus community members are expected to report any practice or action believed to constitute hazing immediately. Reports may be made 24 hours a day to the Dean of
Students (507-933-7526) or Campus Safety (507-933-8888). In addition, online reporting capabilities are available at www.gustavus.edu/safety/silentwitness. The college will not tolerate harassment of or retaliation towards individuals who have reported hazing incidents and will investigate any allegations of hazing that are reported.
Adopted Fall 2005–Revised Spring 2014
Gustavus Adolphus College endeavors to provide a safe and orderly environment, insofar as possible, in which all students are able to pursue their academic and social development. In so doing, it reserves the right to require an involuntary leave/withdrawal of any student whose behavior is incompatible with minimal standards of academic performance, social adjustment, or safety. Students for whom this policy applies include:
- Students who are deemed to be a danger to others. Danger to others is here defined as any danger of assault substantially above the norm for college students that necessitates extraordinary measures to monitor, supervise, treat, protect, or restrain the student to ensure his or her safety and/or the safety of those around him or her.
- Students whose behavior is severely disruptive. Disruptive is here defined to include behavior that causes significant property damage or directly and substantially impedes the rightful activity of others. It also includes behavior that causes emotional, psychological, or physical distress to fellow students and/or employees substantially above that normally experienced in daily life. Such disruption may be in the form of a single behavior incident or somewhat less severe but persistent disruption over a more extended period.
- Students (a) who refuse or are unable to comply with recommended assessment and/ or treatment, and (b) whose behavior or physical condition is likely to deteriorate to the point of permanent disability, disfigurement, impairment, dysfunction, or death without such assessment and/or treatment. Where standard assessment is impossible, indirect behavioral observations will constitute the basis for such judgment.
- Students accused of violating the College Code of Conduct and who either: (a) lack the psychological capacity to respond to student conduct charges, or (b) did not understand the wrongfulness of the behavior at the time of the offense.
Process for Involuntary Leave/Withdrawal
- Implementation of this policy shall be as timely and expeditious as possible, while careful to avoid undue haste. It should be noted, that in some situations—particularly those in which involuntary leave/withdrawal is involved—it is neither in the student’s interests nor the College’s to delay emergency action.
- The Dean of Students or their designee may impose an interim leave/withdrawal according to applicability criteria noted above.
- The Dean or designee shall be responsible for advising the student of the interim leave/withdrawal, and the processes for an informal or formal hearing to resolve the student’s status. When feasible, the student shall be afforded the opportunity to review with the Dean or designee the rationale for the leave/withdrawal. The student may have support persons present, such as parents or medical/mental health professionals familiar with the student’s case.
- If an interim leave/withdrawal is imposed, an informal or formal hearing to determine the student’s status will be scheduled by the Dean or designee. The time of this hearing shall be set to permit ample time for information gathering related to the student’s behavior. This may include an indefinite period of leave/withdrawal.
- Should a student accused of violating the College Code of Conduct so choose, s/ he may request a hearing according to the Student Conduct Procedures in lieu of an informal hearing as indicated below.
Students subject to an involuntary leave/withdrawal shall be accorded an informal hearing before the Dean of Students or the Dean’s designee.
- The Dean, or designee, shall convene the meeting. Individuals deemed necessary to present a case for leave/withdrawal or to respond to questions by the student may be included.
- The student may be accompanied by advocates or support persons, such as a family member, faculty or staff, or a health and/or mental health professional.
- The informal hearing shall be non adversarial and conversational. The Dean or designee will lead the meeting, and may exclude any person who disrupts the meeting. The hearing may be conducted in the absence of the student if the student has been given sufficient notice.
- The decision of the Dean or designee shall be rendered within a reasonable period of time, and if leave/withdrawal is indicated, the written decision shall include the rationale therefore and the process by which the student may request reinstatement. The decision will be final and not subject to appeal.
Return from an Involuntary Leave/Withdrawal
A student subject to an involuntary leave/withdrawal must request an informal hearing when they desire to return to the College. Information will be provided at that time as to the requirements for re-enrollment.
A campus Lost and Found program is managed through the Department of Campus Safety. Anyone can submit a Lost Property Report on the Campus Safety web page including the following information: name, contact information, description of item (size, brand, model, color), date lost, and location lost if known. All lost property reports are checked against lost and found that has been turned in, and all new items are checked against lost property reports, so you will be contacted if your item is turned in. If you believe an item has been stolen, please contact the Campus Safety office immediately at 507-933-8888, 24 hours a day, to make a report with an officer.
Any found items should be turned in directly to the Campus Safety Department. Lost and Found items will be held for 60 days. The Campus Safety Department understands the impact of losing personal belongings and is committed to ensuring that every effort is made to return lost and found items to the owners as quickly as possible.
The College recognizes the need to act quickly should a campus resident go missing. Therefore, the purpose of this policy is to promote the safety and welfare of members of the College community through compliance with the requirements of the Higher Education Opportunity Act (HEOA). Our goal is to coordinate the gathering of as much information as early as possible. In all missing person incidents, the Director of Campus Safety or designee and the Dean on Call will be immediately notified.
If a member of the College community has reason to believe that a student who resides in on-campus housing is missing, they should immediately notify Campus Safety at 507-933- 8888. Campus Safety will generate a missing person report and initiate an investigation. After investigating the missing person report, should Campus Safety determine that the student is missing Campus Safety will notify local law enforcement. In addition to registering an emergency contact, students residing in on-campus housing have the option to identify confidentially an individual to be contacted by the Dean on Call or Director of Campus Safety in the event the student is determined to be missing for more than 24 hours.
If a student has identified such an individual, the Dean on Call or Director of Campus Safety will notify that individual no later than 24 hours after the student is determined to be missing. Students who wish to identify a confidential contact can do so through the emergency contacts page under the student’s college log on page. Confidential contact information may be accessed only by authorized College officials and law enforcement as appropriate. If the missing student is under the age of 18 and is not an emancipated individual, the Dean on Call will also notify the student’s parent or legal guardian immediately after Campus Safety has determined that the student has been missing for more than 24 hours.
Students who have purchased parking passes may have vehicles on campus, subject to the limitations of College parking lots. Refer to the Parking and Traffic Policy available online at https://gustavus.edu/safety/policies/traffic.php for complete information. Violations of parking or traffic policies will result in citation based on violation. Non-registered vehicles will be towed at owner’s expense on the fourth citation.
All posted traffic signs are in effect as they would be in the community, and likewise all other rules of the road. Parking or operating a vehicle on sidewalks or grass areas is not permitted and will result in fine or other sanction upon apprehension. Speeding, reckless driving, and failing to observe stop signs may also be referred to the conduct system. Campus Safety officers are authorized to enforce both parking and moving violations. In addition, a memorandum of understanding exists with the Saint Peter Police Department extending the authority to enforce traffic regulations on campus to local police officers.
PLEASE NOTE: Parking on campus is a privilege extended to administration, faculty, staff, students, and visitors. The College asks your cooperation in obeying parking and traffic regulations. Gustavus Adolphus College (with a few exceptions) does not have assigned parking spots; parking is enforced according to lot color with corresponding permits available. All employees and students who desire to park on campus are required to register their vehicle with Campus Safety as well as display a current permit. A parking permit does not insure a parking spot in a specific area, lot, or location. Submission of a parking application does not guarantee issuance of a permit. Students may apply for campus parking permits on a first-come, first-served basis. For parking information and permit applications, contact the Department of Campus Safety. All student parking permits for 2016-2017 are $260.
Visitor parking is provided on campus and is identified accordingly. Visitors parking overnight should come to the Campus Safety office with their campus hosts to register their vehicle and park in designated visitor parking. Any vehicle not displaying a valid blue Visitor parking pass will be cited 2–7a.m., 7 days a week. Visitor spaces are closed to students and employees 24 hours a day/7 days per week/365 days a year.
Please review parking information and lot restrictions and designations before parking on campus. Red (student) permit parking in the Stadium/Beck parking lot is posted No Parking 2–7 a.m. and is enforced 7 days a week. Green (employee) designated lots are no parking 2–7 a.m., 7 days a week.
For a complete copy of campus parking and traffic information, rules and regulations, visit our web page online at gustavus.edu/safety. Campus Safety is located in the basement of the “A” wing of Norelius Hall, and reachable 24 hours a day at 507-933-8888.
It is the policy of Gustavus Adolphus College to comply with all laws and regulations governing the provision of equal employment and equal educational opportunities. Therefore, decisions affecting the provision of educational services and decisions affecting employment opportunities will be made without regard to race, color, creed, religion, age, sex, sexual orientation, national origin, marital status, disability, veteran status, status with regard to public assistance, or other categories protected by federal, state, or local antidiscrimination laws.
It is prohibited to bring dogs, cats, or other pets inside any College-controlled buildings, except for service / prescribed comfort animals, research and testing animals (in academic buildings), fish in containers of fifteen (15) gallons or less, and pets which reside in the President’s home or residence hall professional staff apartments.
While on College-controlled properties, pets must be maintained on a leash of six feet or shorter, on a restraining harness, or in a caged enclosure. With the exception of the animals listed in the exemption section, pets are not allowed in the arboretum, or at/on any indoor or outdoor athletic facilities. Pets will not be allowed (leashed or unleashed) at any special events or College functions (e.g., Nobel Conference, Homecoming, athletic venues) with the exception of any specific event that has been approved 45 days in advance by the Vice President for Finance and Treasurer, who serves as the college’s officer for risk management issues.
Pet owners are responsible for cleaning up any messes made by their pet. Anyone who brings a pet on College-controlled property assumes all financial responsibility for any damages to property or injury to individuals caused by the animal.
Pets may not be tethered to College buildings, structures, motor vehicles, trees, railings, light poles, benches, posts, or other structures.
See the complete policy at https://gustavus.edu/facultybook/allcollegepolicies/#petpolicy
On-campus service is limited to members of the Gustavus community. All other mail must be delivered to the College through a third-party vendor (i.e., U.S. Post Office, Federal Express, UPS).
First Name, Middle Initial, Last Name (no nicknames, please)
Status (Student /Faculty or Department)
Mail through U.S. Postal Service:
First Name, Middle Initial, Last Name
Gustavus Adolphus College
Department (if employee)
800 W. College Avenue St. Peter, MN 56082-1498
On-Campus Mail Piece Guidelines
- Mail must be at least 3 x 5 inches.
- Any campus mailing numbering 10 or more must be alphabetized.
- Return information is required.
Mass Mailing Guidelines
Mass mailings are all mailings of unaddressed materials intended for a significant part or all of the community. Approval must be submitted with the mailing.
- The Dean of Students or their designee must approve mass mailings sent by students, student groups and student organizations.
- The Dean of Faculty or their designee must approve mass mailings sent by faculty.
- The Director of Print and Mail Services must approve mass mailing by staff or administration.
Mailings advertising an event where alcohol is identified as the focus of the activity are prohibited.
No soliciting or political campaign materials can be sent through the campus mail.
Mail Box Assignments Policy
Post Office boxes are assigned annually in alphabetical order. Post Office boxes are assigned one person per mailbox, except department boxes, which may have multiple recipients.
Because space for promotion of activities and events is limited, bulletin boards on campus and tables in the Jackson Campus Center and the Johnson Student Union are reserved
for the use of the Gustavus community. Other organizations, businesses, and persons are invited to purchase advertising through the Gustavian Weekly. The following guidelines have been established to help the Gustavus community promote events and activities that support the mission of the College:
- All posters must be reviewed and stamped at the Information Desk.
- All posters must include the organization sponsoring the activity as well as the date, time, and location of the activity.
- A maximum of 10 posters will be stamped for the Student Union and Campus Center.
- All posters must be less than 6 feet in size.
- Signs CANNOT be posted on walls.
- Signs CANNOT be posted on windows, except on the glass walkway between the Union and Campus Center, and the Union and Library.
- Bulletin boards in the Student Union and Campus Center are specified by categories (campus events, off-campus events, and preferred size of posting). Post only on appropriate boards to avoid removal of your postings.
- Employment Postings: these will be stamped by Career Development and posted on the employment board. One copy will also be placed in the Career Development Office. These are the only copies allowed in the Union and Campus Center.
- Display Case reservations: two of the display cases in the upper level of the Campus Center are available for reservation. Contact the Information Desk for details.
- Tables are available in the Campus Center on both the upper and lower levels. Contact the Information Desk for reservations.
- Sign holders, which hold signs created on tagboard, are located on both levels of the Campus Center and are available for use. Contact the Information Desk for reservation details.
- All postings in the Evelyn Young Dining Room and/or Market Place facilities must be approved by the Dining Service Office. Any window paint used should be acrylic paint mixed with dish soap—no car chalk or window paint.
- Evelyn Young Dining Room Table Tent Holders—table tents must be reviewed in advance, printed on card-stock, and not exceed 4 x 5.5 inches. Space is available for 72. Approved and printed table tents should be in the Information Desk by end of the business day on Monday for placement by the Campus Activities Office staff on Tuesday morning.
The Campus Activities Office reserves the right to remove postings after one month to free up space for newer materials and/or refresh the look of bulletin boards.
Posting In Other Areas
- Sandwich boards are available for outdoor use only, being mindful not to obstruct sidewalk traffic. Contact the Campus Activities Office for details.
- For posting in the residence halls, you must obtain approval from the Residential Life Office.
- General bulletin boards are available for posting in academic buildings. Posting on department bulletin boards and faculty offices is not allowed.
- Posting flyers, leaflets, or other advertising materials on the windshields of vehicles in campus parking lots is not permitted.
- Sidewalk chalk is permissible on horizontal cement surfaces around campus. Avoid vertical ledges, walls, buildings, etc.
All posted material must be consistent with the mission of the College and not be in violation of College policy or civil law.
To address the growing cost of paper, ink, and printers on campus, and to encourage thoughtful choices regarding the need to print, the College has establishing the following Printing Policy for students using public printers on campus, updated fall 2010.
Students are given 600 “printing units” per academic year at no charge on all college-owned printers. One printing unit is defined as one side of an 8.5” x 11” page on a black and white printer. A single side of an 8.5” x 11” page printed on a color printer counts as 4 units.
Any printing that exceeds the initial 600 units will be charged to the student at a rate of $0.05 per printing unit. This equates to $0.05 per 8.5” x 11” side on a black and white printer, and $0.20 per 8.5” x 11” side on a color printer. A summary of these charges, along with additional details about large paper (11” x 17”) charges is available online at gustavus. edu/gts/Printing.
A duplex discount will be given for printing on both sides of one sheet of paper. The discount will be 1 cent off the second side. For example a two-page document printed on one piece of paper will be 9 cents (5 + 4 cents) instead of 10 cents.
After using their free printing units, users will need to log in to print.gac.edu and authorize their student account to be billed at the end of the month for the dollar amount they select. For more information see gustavus.edu/gts/Printing.
If any funds are left over on a student account at the end of an academic year, a student will be able to carry over a max of 200 printing units. Printing units cannot be cashed out and will be lost when a student graduates. Carry over and new funds will be calculated in late August to allow printing throughout the summer for seniors.
Student clubs and organizations at Gustavus Adolphus College provide the campus community with activities, programs, and resources that enhance the quality of student life. Students who participate in co-curricular activities are more likely to succeed at both personal and professional goals, develop leadership skills, form lasting friendships with peers and learn more about a chosen career field. Gustavus provides a comprehensive activities program that encourages student participation in clubs and organizations related to both their personal and professional interests. The student organization recognition process serves new and prospective students, College departments, and administrators by providing accurate information about those groups. The recognition of student groups is intended to clarify the rights, privileges, and responsibilities of each. All student groups wishing to function officially on campus are required to complete this recognition process annually. Students with like interests may, of course, meet informally. Unlike recognized clubs and organizations, however, they may not use “Gustavus Adolphus College” in their name, utilize campus facilities and services, sponsor fundraisers on campus, or apply for Student Senate funding. They may partner with recognized student groups and/or College departments if they wish.
Recognition Process for New Clubs and Organizations
- All organizations must attend the Student Leadership Organization Training (S.L.O.T.) on the 2nd Friday of each semester.
- All continuing organizations will then log on to the new student organization website, www.gustavus.edu/studentorgs, and simply update membership rosters.
- All NEW organizations must submit a completed Recognition Application for review by the Recognition Committee.
This submission will be reviewed by the Recognition Committee. In most cases, the committee will ask a founder of the group to attend a meeting to answer questions.
College Recognition Committee
All requests by student groups to become newly recognized student clubs, club sports, or organizations will be reviewed by the Gustavus Adolphus College Recognition Committee. The Recognition Committee consists of:
- A member of Student Senate or designee;
- A representative from the Dean of Students Office;
- Two representatives from the Faculty Committee on Student Life;
- A representative from Athletics;
- The Assistant Director of Campus Activities, who will serve as the chair of the committee.
All committee members will have a vote, and the Campus Activities Office, and assistant athletic director in regard to club sports will then make a final decision with the input of the committee. All appeals to this process will be directed to a member of the Dean of Students’ Office who does not serve on this committee.
The College Recognition Committee will meet at least once each semester.
Criteria All Groups Must Meet In Order to be Recognized
At a minimum, all student groups requesting official recognition from the College must meet the following standards before their application is considered:
- A group must have at least six (6) currently enrolled full-time students.
- A group may not duplicate the purpose and/or activities of an existing student organization. This provision safeguards limited resources and encourages students to work cooperatively when their interests and intentions are similar.
- No group may discriminate against any person based on age, color, disability, gender, gender identity, national or ethnic origin, race, religion, sexual orientation, veteran status, or any other basis protected by applicable federal, state, or local laws. (Exceptions are granted for fraternities and sororities to remain single gender.)
- All groups must agree to the Gustavus Adolphus College anti-hazing policy.
- All groups must be non-profit in nature.
- A group must disclose if it is known by any other name or affiliated with any other organization or parent group (i.g., Amnesty International, Fellowship of Christian Athletes, etc.).
- All Gustavus Adolphus College policies will supersede any policies of national affiliate.
- A group must abide by all federal, state, and local laws, College policies and in the case of affiliated groups, the policies of their parent organization.
- A group must select an advisor who is a full-time member of the Gustavus Adolphus College faculty, staff, or administration.
- All leaders/officers of each organization must be selected by Gustavus Adolphus students.
- All groups must establish a purpose that is consistent with the mission of the College.
- All groups must warrant that they will not present undue risk to participants or the College.
Loss of Recognition
Recognized organizations may lose their recognized status for any of the following reasons:
- Governing documents, advisor contract, and/or list of officers are not submitted within 30 days of notice of recognition.
- The organization fails to meet the minimum established criteria for annual recognition.
- Through an assessment or annual recognition process, it is determined that an organization lacks member support and is no longer sustainable or that the organization’s activities or mission are no longer consistent with the mission of the College.
- The organization is found to be in violation of one or more of the policies outlined in the Student Code of Conduct found in the Gustavus Adolphus College Gustie Guide.
Organizations that lose their recognition may reapply for recognition after the organization has taken steps to correct any actions that contributed to its loss of recognition or after the organization has met any College-imposed sanctions, including any period of suspension prescribed.
Statement on Unrecognized Organizations
Students who pledge, accept membership, or affiliate in any way with a former organization whose recognition has lapsed, been withdrawn, or suspended are in violation of Gustavus policy and are subject to referral to the Student Conduct system. This may result in individual disciplinary action up to and including suspension or expulsion. Students who assist in perpetuating these organizations are subject to the same disciplinary action. For the purposes of this policy, “affiliation” and “perpetuation” apply to representing oneself as a member of one of these organizations through the wearing of members-only apparel, exhibiting letters or other symbols unique to the organization, and/or coordinating or attending functions of the unrecognized organization.
Repeated violations of Gustavus Adolphus College policies may result in a group losing recognition either temporarily or permanently from the College because they have damaged the reputation of the community, violated students’ rights, and/or endangered their welfare. In the case of fraternities/sororities, the governing council or Inter/National Office may also suspend recognition. Students may not join or be active in these organizations.
Rights & Privileges of Recognized Student Organizations
Recognized student clubs and organizations are entitled to:
- Schedule and use Gustavus Adolphus College facilities.
- Apply for funds from Student Senate and/or other campus sources.
- Associate Gustavus Adolphus College’s name with that of the organization.
- Be included in Gustavus Adolphus College publications when appropriate.
- Use Gustavus Adolphus College’s mail services.
- Sponsor campus programs and activities.
- Conduct fundraising activities on campus.
- Receive information from the College regarding policies, procedures, and liability.
- Receive any and all benefits the College may extend to recognized groups now or in the future.
Responsibilities of Recognized Student Clubs
Recognized student organizations are expected to:
- Use the Gustavus Adolphus College Finance Office for the administration of all College-approved funds and funds raised by the organization.
- Have current bylaws on file on gustavus.edu/studentorgs.
- Have only Gustavus Adolphus College students as members and faculty and staff as its advisors.
- Maintain a current list of officers and advisors on gustavus.edu/studentorgs.
- Ensure that any official Web presence is updated annually.
- Adhere to all federal, state, and local laws and College policies.
- Ensure that its membership will not practice any physical or psychologically abusive behaviors, either intentionally or unintentionally.
- Consistently fulfill recognition criteria.
Student Organization Space
Office spaces are located in the Gustie Den in the lower level of the Jackson Campus Center and in the lower level of the Johnson Student Union. Applications are available in the Spring of each year for the following academic year.
Gustavus Adolphus College expressly prohibits retaliation against any individuals who make complaints (e.g. discrimination) against the College, their witnesses, supporters, and any advisors regardless of the outcome of the complaint. If a member of the campus community believes that he or she is experiencing retaliation, the individual may pursue a grievance through Human Resources, Dean of Students, Academic Dean, or other appropriate senior supervisor, as appropriate.
For reasons of personal safety, the use of inline skates, roller skates, or skateboards inside any building on campus is prohibited. The possession and/or use of hover boards anywhere on campus is prohibited. Violations of this policy will subject violator(s) to appropriate sanctions. Persons using skates or skateboards outdoors are encouraged to wear appropriate personal protection equipment (i.e., helmet, elbow and knee pads). All outdoor use of these devices should be in a manner that promotes personal safety and respect for others and respect for College and personal property. Anyone engaging in these activities during hours of darkness are encouraged to wear light-colored clothing and reflective materials.
All areas within buildings of the Gustavus campus are designated NO SMOKING areas as provided by Minnesota’s Clean Air Act. The policy includes identical limitations on the use of smokeless tobacco as well. Tobacco is all tobacco-derived or -containing products, including but not limited to, cigarettes, e-cigarettes, cigars and cigarillos, hookahs and hookah-smoked products, and oral tobacco. Hookahs are not permitted anywhere on campus.
Stalking is one person’s harassing, obsessive, or threatening behavior toward another person. As judged by a reasonable person, any repetitive, unwanted contact (including electronic communication) between a stalker and a victim or any behavior that threatens or places fear in that person constitutes stalking. Each state defines stalking by its state legal statutes. In Minnesota, stalking “means to engage in conduct which the actor knows, or has reason to know, would cause the victim under the circumstances to feel threatened, oppressed, frightened, persecuted, or intimidated, and causes this reaction on the part of the victim regardless of relationship between the actor and the victim. No proof of specific intent is required.” [MN Statues 2012, 609.749} Stalking is a violation of College policy and is prohibited.
Gustavus Adolphus College encourages faculty and staff to serve as club and organization advisors. The College recognizes service as an advisor to student activities and organizations as an important contribution to the College community and as one of the ways in which faculty and staff may demonstrate involvement in the activities of the College.
Campus procedures require that each group, club, organization, or activity recognized by the College have a faculty or staff advisor. This person must be a full-time Gustavus employee who is present on campus (i.e., they must not be abroad or on sabbatical). A small number of organizations, due to their unique roles in the College community, have assigned advisors (usually members of the administrative staff). Faculty and staff members who are advisors perform this advisory role as part of their employment with the institution and are thus insured by the College’s liability insurance policies.
The extent and nature of the advising role may vary according to the club or organization being advised. Generally, however, advisors have a number of duties and functions that they are normally called upon to perform, such as consulting with student leaders on programs, activities, and events; providing continuity and general knowledge of the College; counseling and advising individual students on co-curricular concerns; interpreting policies and procedures; and general oversight especially of the organization’s budget and finances.
As a College employee, the advisor has a responsibility both to the institution and to the organization and should keep the best interests of each in mind. Actual participation in programs, activities, and events is not required but is highly encouraged as it can be mutually beneficial to the advisor and the organization. The advisor is expected to use his or her knowledge to inform the group, and to discourage illegal, damaging, or embarrassing behavior or incidents. Such incidents could subject both the advisor and the College to civil liability should injury result. Should an advisor become aware of such activity, it should be reported to the Director or Assistant Director of Campus Activities or to the Office of the Dean of Students. All advisors to student groups are considered Campus Security Authorities (CSA’s) as defined in the federal Clery Act. As CSA’s, advisors are required to receive annual training regarding responsibilities to report crimes to Campus Safety.
The presence and/or participation of a College advisor in no way relieves student organization members or leaders of their responsibility to act in accordance with standards of good citizenship and the law as well as with the policies and procedures of the College.
The Student Life Division and, specifically, the Campus Activities Office are available to provide advice, assistance, and training to advisors as requested or required. Questions about activities planning and coordination, College fiscal practices, expectations for group conduct, etc., should be directed to the Campus Activities Office.
A student who is found responsible in whole or in part for damage to College property (due to fire, water damage, etc.), where the College’s insurance company makes payment for the damage to the College, agrees to subrogation. This means that the College’s insurance company may request reimbursement for damages from the student, a dependent student’s parents, and/or the student or parent’s insurance company.
The Telecommunications Department provides basic telephone service to all students in College-owned housing. Each room or group of rooms has a standard touch-tone telephone and local service. Students are responsible for any damages to telephones caused by abuse and will be charged for all repairs at standard time and material costs. A complete replacement telephone is $40.
Long Distance Service (upon request only)
Long distance service is available to all students, including those living in non-College housing, by means of a personal authorization code. This authorization code is issued at no charge on a request-only basis from the Telecommunications Department. Students placing calls using their personal authorization code from a campus telephone are billed monthly by the Telecommunications Department. Electronic billing is provided through email and a URL. The URL address is: telecom-server.gac.edu.
Direct dialing from the campus telephone system is the least expensive way to call for most students, as there are no surcharges or monthly fees.
Each student may request a personal and confidential seven-digit authorization code for long distance calls placed from campus. A student retains the same authorization code while he/she has an active status with the College, usually four years. Each student is responsible for the security and any use associated with their confidential authorization code, including all calls as well as any other charges for telephone services provided by the Telecommunications Department at Gustavus Adolphus College. A lost authorization code should be reported immediately to the Telecommunications Department. Any student misusing an authorization code will be fined $100 and may be subject to further disciplinary action.
Payment of Bills
Bills for long distance are due and payable by the 20th of each month. If no payment has been made by the 20th, the student’s authorization code will be deactivated and a charge of $25 will be added to the phone bill. The $25 is a late fee and must be paid whether the student will use the code again or not. An authorization code that has been deactivated for nonpayment will be restored within three business days after full payment including the $25 late fee. Student telephone charges must be paid in accordance with College policy. The Telecommunications Department reserves the right to deny long distance service due to collection problems and also reserves the right to transfer delinquent accounts to the Student Accounts Office. Electronic billing is provided through email and the URL address is: telecom-server.gac.edu.
Voice mail is provided for any student upon request at no additional charge.
NOTE: The Telecommunications Department reserves the right to deny any of these services to any student who abuses the telephone system including, but not limited to, physical damage to equipment, tampering with any facilities of the telephone system, harassment via telephone, and unauthorized use of codes.
Occupants are responsible for all use for the phone in their assigned room; individuals whose assigned phones are used improperly are subject to campus judicial proceedings, even if unidentified guests or visitors perpetrated the misuse.
All students are issued and required to have a Gustavus ID card (Three Crowns Card) and to produce it for College officials upon request. The card is required to access, meal plans, to cash a check in the Finance Office, charge items in the Book Mark, Post Office, and Printing Services, and to check out library materials. Your card is also used to verify your status as a student for checking out equipment at various locations such as residence halls, or Lund Center and for entrance into campus events such as movies and athletic contests. The card is also used to access exterior residence hall doors.
Three Crown Cards are not transferable for any reason. Lost cards should be reported immediately to the Three Crowns Card Office during business hours, or to Campus Safety at all other times. Lost or stolen cards may also be deactivated on the on-line “GUS Account - left side bottom of page. A $40 replacement fee may be paid at the time of request for the replacement card or charged to the student’s account. Replacement cards may be obtained Monday through Friday, 9a.m. – 4p.m., on the upper level of the Jackson Campus Center, Room 225.
Your card is meant to last for all four years of your college career. You will not be asked to have a new picture taken each year as your initial photo is stored in the card system. The replacement fee for a broken card is $40.
Please protect your card and follow guidelines in the brochure given to you with the card.
The card contains a proximity radio frequency chip that is used to access your declining balance account for Dining Services and to access exterior residence hall doors.
Questions concerning this information should be directed to the Dining Service Office.
The following conditions apply to recognized student organizations for all travel to and from off-campus events and activities. This policy is meant to help ensure student safety during travel and allow for protection of organizations while away from Gustavus. Student organizations are expected to plan ahead, show environmental stewardship, and represent Gustavus in every aspect of their travel. This policy is in effect year-round, including breaks and summers.
General Travel Requirements
- Mileage does not include distance between destinations within the same town/city.
- In any case in which students are traveling in an individual’s personal vehicle, the individual’s auto insurance will be the primary coverage to which claims are made.
- College vehicles may only be used by student organizations for travel that an advisor has approved by means of their signature on the vehicle reservation form.
- At least one student, advisor, or proxy in every vehicle must have a cell phone.
- Organizations may amend their plans at the permission of their advisor, but no later than one day before the scheduled leave time.
- Student Organizations will not be approved to travel between the last day of classes and last day of final exams during any semester.
- Any decision regarding travel or desired divergence from policy may be appealed to the Dean of Students’ Office.
- Travel Plan: Any travel taking more than one vehicle, or over 150 miles roundtrip, or overnight must have a Travel Plan. All Travel Plans must be completed and turned into the organization’s advisor for review no less than 5 business days before the trip begins. Because some travel plans require extra planning to ensure safety:
- Any travel over 60 miles roundtrip (considered a “full day of travel”), OR more than one night away from campus, OR with more than 20 travelers must turn in a Travel Plan at least ten business days before the trip begins.
- Any travel over 1,000 miles roundtrip must turn in a Travel Plan at least a month before the trip begins.
- Advisor Supervision: All travel must be communicated to advisors prior to leaving, including the names of travelers, destination, and emergency contact information. If travel requires a Travel Plan, the advisor must further supervise the trip in one of the following forms:
- By traveling with the organization in person
- By appointing a staff/faculty proxy to travel with the organization in person
- Long-distance via phone
- Phone contact must happen on a predetermined schedule; the following schedule is recommended: on arrival to the destination, each evening of an overnight stay, and on arrival back at campus.
- Methods for notifying advisors of emergency situations must be planned before departure; emergency situations include serious illness or injury, inclement weather, automobile accidents, etc.
- Modes of Transportation: All travel must be in college-owned vehicles, in rented vehicles, or through licensed commercial carriers (buses, airlines, etc.), UNLESS the travel is less than 400 miles round trip, is completed within a single day, and is accommodated by a maximum of five personal vehicles. In the event a personal vehicle is used, the owner of that vehicle accepts responsibilities and liability for any and all activity during the trip.
- Individual Deviations: Organizations must travel together; any individual deviations must be documented in the Travel Plan.
- For travel that is less than 400 miles roundtrip, deviations cannot account for more than 30 percent of the travelers.
- For travel between 400 and 750 miles roundtrip, deviations cannot account for more than 20 percent of the travelers.
- There may be no deviations for travel over 750 miles roundtrip.
Revised July 2013
See Guidelines for the Implementation of College Alcohol and Drug Policies for Student Groups Traveling Off-Campus for specific policies relating to the use of alcohol and drugs when traveling off campus.