Student OrgsGustavus Walking Club

CONSTITUTION OF THE GUSTAVUS WALKING CLUB

ARTICLE I:

NAME

The name of this organization shall be The Gustavus Walking Club.

ARTICLE II:

PURPOSE

The purpose of the Gustavus Walking Club shall be to support and encourage the Gustavus Adolphus College students to take more walks and get outside. 

ARTICLE III:

MEMBERSHIP

Section 1:Membership in this organization is open to all students who enjoy spending time walking.

Section 2:Members are accepted continually throughout the year as long as they attend at least one club event a semester.

ARTICLE IV:

OFFICERS

Section 1:The following officer positions shall exist in the Gustavus Walking Club: President, Vice President, Secretary, Treasurer, and Risk Manager. All officers must be full-time students in good standing enrolled at Gustavus Adolphus College. The only position that has additional requirements that must be met is the President. They must have been a member of the organization for at least one year before becoming President. If no qualified parties are interested, this requirement may be waived with the majority agreement of the membership present.

Section 2:The duties of each office are described as follows:

1.  President

1. To organize and preside over meetings
2. To function as a spokesperson for the fan club
3. To facilitate communication between executive board members and club members 
4. To work with the advisor and other executive board members to create yearly goals for the organization
5. To facilitate monthly Executive Board meetings

1.  Vice President

1. To preside over meetings in the absence of the President
2. To exercise all the functions of the office of the President in the absence of the president
3. To assist the President in the organization of club events
4. To assist in the development of yearly organizational goals
5. To attend monthly Executive Board meetings

1.  Secretary

1. To keep a written record of what happened at all Gustavus Walking Club meetings and Executive Board meetings
2. Be responsible for correspondence for the Gustavus Walking Club
3. To keep club members informed of upcoming meetings and events
4. To assist in the development of yearly organization goals
5. To attend monthly Executive Board meetings

1.  Treasurer

1. To maintain the finances of the Gustavus Walking Club and keep accurate records of all financial matters
2. To coordinate other fundraising efforts
3. To assist in the development of yearly organizational goals
4. To attend monthly Executive Board meetings

1. Risk Manager

1. To ensure the health and safety of all club members
2. To Collect all travel forms/waivers
3. To ensure meetings are under control and civil
4. To assist in the development of yearly organizational goals 
5. To attend monthly Executive Board meetings

Section 3:Candidates for office must be nominated from the membership of the Gustavus Walking Club around the end of March or beginning of April. They then must submit a written application to show their commitment to the organization and discuss what they hope to accomplish if they receive an office. This will be distributed to all members of the organization along with the voting date (approximately the mid to end of April). All members present on the day of voting who have attended at least one Gustavus Walking Club event that semester (outside of meetings) will be eligible to vote. Voting will take place using paper ballots. Candidates will be elected into office if they receive a majority vote.

Section 4:The term of office begins at the beginning of June, with the month of May serving as a transition month between old and new officers. The term of office shall last for one calendar year. Any vacancies during the year shall be announced to the membership at the meeting following the vacancy. Nominations shall be taken and voting shall occur at the meeting. If no one is nominated, the President can appoint a member to that position.

Section 5:The Gustavus Walking Club, by a two-thirds (2/3) vote of all members present, may remove, on good cause, an executive board member from office. A request for removal from office will be brought to the Walking Club Advisor or President who will then bring the request before the membership at the next scheduled meeting.

ARTICLE V:

MEETINGS

Section 1:Meetings will be held a minimum of once a month during the academic year. The Executive Board will meet at the beginning of each semester to set meeting dates. The Secretary is responsible for informing members of meetings. The President will set the agenda for the meetings with input from all members and Executive Board members.

Section 2:Decisions are made by voting- brought to the floor by a motion and a second. A majority shall allow the vote to pass.

Section 3:The President or Advisor has the capability of calling special meetings for any matters they feel cannot wait until the next regularly scheduled meeting. Members must be given at least 3 days notice of any special meetings.

ARTICLE VI:

EXECUTIVE BOARD

Section 1:The Executive Board shall be comprised of the President, Vice President, Secretary, Treasurer, and Risk Manager 

Section 2:The executive board shall meet once a month to discuss the planning of club events. At the board’s first meeting of each semester, they shall set the dates for all Walking Club Meetings, as well as develop organizational goals.

ARTICLE VII:

COMMITTEES

Section 1:The Executive Board may create Special Committees on an as needed basis.

ARTICLE VIII:

FINANCES

Section 1:Funds of the organization shall come from the Gustavus Student Senate and the treasurer will be in charge of keeping track of the club's funds.

ARTICLE IX:

BY-LAWS

Section 1:By-laws may be established by club members and reviewed each September. Any member in good standing can propose the by-laws. They will be prepared for voting by the Executive Board members and submitted to members in writing prior to the meeting where voting is to take place.

Section 2:All members in good standing are eligible to vote, but must be present at the meeting to do so. A majority vote is needed to allow the by-law to pass.

ARTICLE X:

AMENDMENTS

Section 1:All members of the Gustavus Walking Club that are in good standing may propose Amendments. The proposed amendments will be reviewed by the Executive Board members and submitted to members in writing at least 2 weeks before voting is to take place.

Section 2:All members in good standing are eligible to vote, but must be present at the meeting to do so. A two-thirds (2/3) majority is needed to allow the amendment to pass.

Section 3:If amendments are passed they take effect at the end of the meeting during which they are passed.

Date of Ratification:

(Remember to put the date of subsequent changes made by amendment to the constitution and the initials or name of the person responsible for updates at the end of the document.)