Remote Appointments

Adding Appointments

As a Google campus, GTS strongly recommends using Google Calendar to schedule remote appointments. Through your calendar, you can create open appointments that students or faculty can claim, or invite select participants.

Create an appointment:

1. Using your Gustavus account on a computer, open Google Calendar.
2. Make sure that you're in Week view or any Day view.
3. Click anywhere in the calendar. In the event box that pops up, click Appointment slots.
4. Enter the details, including a title, and pick the calendar where you want the event to show up.
5. To add more information, like a location or description, click More options.

To add select participants:

1. Open Google Calendar.
2. Click on the appointment you have created.
3. Select the pencil icon, named Edit event.
4. To the right-hand side, click the Add guests field and enter the address of your attendee.

If you are sharing with multiple people and would rather provide a link, such as when publicly posting your appointment availability, Google generates one for you automatically.

Posting appointment links:

1. Open Google Calendar.
2. Select your appointment and click the three dots to the far end of the appointment pop-up window.
3. Choose the Publish event option.
4. Copy the link provided and paste where needed.

If you have any further questions, please contact the Technology Helpline at 507-933-6111, or submit a Helpline ticket.