Microsoft Outlook

Microsft Outlook is an email client created by Microsoft as part of their Microsoft Office suite of applications.

Contents

Configuring Outlook

Email

Configuring IMAP

Each version of Outlook is slightly different. These instructions will help you configure Outlook 2010.

Setup a new account

Go to File and click Add account near the top of the page.

Select Manually configure server settings or additional server types, then click next

Server.gif

Select Internet E-Mail, then click next.

IMAP.gif

Supply the following information, replacing your username (the part before @gustavus.edu) where necessary. When finished, click on the More Settings... button.

ServerTypes.gif

Having clicked on the More Settings button, a new dialog box has appeared. Click on the Outgoing Server tab and configure as follows.

Outgoing.gif

Next, click on the Advanced tab and configure as follows.

Ports.gif

When complete, click OK twice and finish. Your new account is now configured.

Configure an existing account

Go to File. Click the Account Settings Button, and then click Account Settings again in the options that drop down from the button.

Locate the account you wish to modify and click Change.

Change.gif

Supply the following information, replacing your username (the part before @gustavus.edu) where necessary. When finished, click on the More Settings... button.

ServerTypes.gif

Having clicked on the More Settings button, a new dialog box has appeared. Click on the Outgoing Server tab and configure as follows.

Outgoing.gif

Next, click on the Advanced tab and configure as follows.

Ports.gif

When complete, click OK twice and finish. Your account is now reconfigured.

Calendar

Syncing the Outlook calendar with Google Calendar

At this point, Google has discontinued syncing with Google Apps for Education users not using Google Apps for Education Mail. If you set it up early on, it should continue to work. However, it will not work for new users.

Importing friends' Google Calendars

If you are an Outlook calendar user and your friends use Google Calendar, they can still share their calendar with you, so you can view it in Outlook.

  1. Have them find their Private Address ICS URL of the calendar they wish to share with you.
  2. Have them send it to you.
  3. Type this address into Internet Explorer. Replace the (https) with (webcal) so the address looks like webcal://www.google.com...... and hit enter.
  4. By going to this address, Microsoft Outlook with open and ask to add this calendar.
  5. It will update every time Outlook looks for new mail.

Invitations to Google Calendar users

At the current time, there is no solution available to invite Google Calendar users to your Outlook created events. However, Google Calendar users can invite you to events and you can accept their invitation in Outlook, which will add it to your Outlook Calendar.

Address Book

Configuring LDAP

Lightweight Directory Access Protocol (LDAP) allows you to use the Gustavus directory to efficiently find e-mail addresses.


To set up LDAP in Microsoft Outlook 2010:

  1. Launch Outlook.
  2. Click on the File tab.
  3. Click on Account Settings and then "Add and remove accounts or change existing connection settings."
    Outlookaccountsettings.GIF
  4. Click on the Address Books tab and then click New....
    Outlookdirectoriesaddressbooks.GIF
  5. Choose Internet Directory Service (LDAP) and then click Next >.
    Outlookaddnewaccount.GIF
  6. Where it says Server name:, type ldap.gac.edu and then click More Settings...
  7. Click OK on the pop up reading "You must restart Outlook for these changes to take effect."
  8. Under Display Name, type: ldap.gac.edu and then click on the Search tab.
  9. Select Custom' under the Search Base and enter ou=People, dc=gac, dc=edu Then click OK.
  10. Click Next on the Directory Service (LDAP) Settings.
  11. Click Finish on the screen shown below.
  12. Close the Directories and Address Books window.
  13. Exit Outlook and relaunch it in order for the setup to take effect.
  14. After Outlook has been reopened, click on Address Book.
  15. In Tools, click Options....
  16. Select Custom and then select ldap.gac.edu and if there are multiple Contacts, move ldap.gac.edu to the top of the list by using the arrow on the right side of the window. Then, under "When opening the address book, show this address list first: select ldap.gac.edu and then click OK.
  17. Then you relaunch Outlook and everything should be ready.


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