Employee computer purchases

Employee computer purchases with GTS funds are typically approved through the IIAC allocation process. If you are an employee of Gustavus Adolphus College and are interested in purchasing a computer for personal use please see Purchasing a computer for instructions and education discounts. If you are with a department and are interested in purchasing a computer with departmental funds, please read on.

Process

Employees should contact GTS when making a technology purchase with departmental funds. We maintain relationships with several computer companies who provide us with discounted rates.

Apple Computer purchase process

You may choose to contact GTS via phone and purchase a recommended system or alternatively use our Apple Online Institutional Store to select a recommend system and/or customize it. Please follow the directions below to create a proposal for GTS. We will review the proposal and contact you regarding your purchase.

1. In your web browser go to: http://www.apple.com/edu/gustavus/inst
2. Click on Recommended Systems
3. Click Select below one of our recommended systems. Some systems will be customizable. If you do not customize, the machine will be purchased with our default recommendations.
4. Add any other items to your cart you will need.
5. After your order is complete, click Create Proposal.
6. Enter your Apple ID and password. If you do not have one, you will need to create one. This will allow you to review your proposal.
7. After entering your Apple ID and password, click Login.
8. Fill out any notes about the proposal you wish to note. Make sure the Purchasing agent's email address is tbauman@gustavus.edu.
9. Click Continue.
10. Your part is done for now. Just wait for someone from GTS to contact you.

Non-Apple Computer purchase process

You may choose to contact GTS via phone and purchase a recommended system from several PC vendors. We currently do not have online institutional stores setup with other vendors, but still receive discounts.

Software

Departments are reminded to check with GTS on software purchases as well. Gustavus maintains many site license agreements with software vendors that have already been paid for. We will also ensure compatibility with our network and computers.

Deadlines

Any departmental purchases should be sent into GTS by May 15th.