Assistant to the President and the Board of Trustees

President's Office

Openings: 1


Gustavus Adolphus College is one of the nation’s leading private liberal arts colleges serving over 2,200 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.

Job Summary: The Assistant to the President and the Board of Trustees reports directly to the President and is responsible for the overall operation of the President’s Office and providing organized and comprehensive executive-level administrative support to the President as well as the Board of Trustees.  This position serves as liaison between the President/President’s Office and students, faculty, staff, Board of Trustees, and all other College constituencies, requiring a high degree of professionalism, interpersonal and communication skills, independent judgment, and maturity.  This role must demonstrate the ability to manage multiple deadlines, be proactive and efficient, work efficiently with little supervision, handle shifting priorities, and interface internally and externally with high professionalism and confidentiality. 

Major Areas of Responsibility:


  • Provide executive-level support to the President, including calendar management, meeting and event coordination and preparation, travel coordination, and various communications.
  • Oversee administrative, operational, and financial activities of the President’s Office and direct work flow.
  • Organize and prepare the President for internal and external speaking engagements.
  • Manage highly confidential information. Create drafts and assist in editing high-level correspondence, spreadsheets, agendas, and presentations, as needed.
  • Provide oversight for special projects conducted by the President’s Office.
  • Provide general administrative and organizational support for the President and Board of Trustees.
  • Consult with the President regularly on priorities and maintain strict confidentiality of conversations and materials.
  • Represent the President and the College in all activities in a professional, trustworthy, and congenial manner that reflects the College’s mission, values, and goals.
  • Compose, edit, proofread, and review correspondence, internal and external announcements and marketing materials, documents, reports, etc. on behalf of the President and President’s Office.
  • Screen/Review/Forward email messages, incoming mail, and telephone calls on behalf of the President.
  • Manage budget for the President’s Office and Board of Trustees, including creating purchase orders, paying invoices, and reconciling expenses.  
  • Supervise and provide backup support for the Executive Assistant in the President’s Office.
  • Coordinate the President’s participation in events and meetings, ensuring the President has all meeting materials necessary.
  • Manage communications and serve as liaison between the President and all internal and external constituencies.
  • Commit to ongoing personal work related to equity and inclusion, and provide support for institutional goals and initiatives in these areas.

Board of Trustees Responsibilities

  • Support the Board Chair and other trustees in the execution of their duties.
  • Serve as liaison to the Board of Trustees, the Executive Committee, and the Governance Group and manage meetings, including preparation of agendas, handling of meeting arrangements and logistics, collecting and uploading materials on the Board portal, maintaining official Board records, and attending meetings and recording minutes.
  • Manage processes for special Board initiatives as requested.
  • Develop and maintain extensive knowledge of Presidential and Board activities to ensure adequate preparation and strategic communications for all meetings/events in a timely and efficient manner.

President’s Cabinet/Committee Participation

  • Support the President’s Cabinet by preparing and distributing meeting agendas and materials, attending meetings, recording minutes, posting summaries in Inside Gustavus, and maintaining official records.
  • Collaborate with the President and Cabinet in determining and prioritizing strategies, institutional goals, and associated metrics.
  • Work with leadership to monitor and communicate progress toward goals.
  • Serve as a member of the College’s emergency response team as Liaison Officer.
  • Provide management support for and participate in senior level search processes initiated by the President’s Office as requested.
  • Serve as member of the Commencement Committee, coordinate script for Commencement, and lead platform party and processional.
  • Serve on campus committees as appointed.

Event Planning

  • Work closely with other departments on events, programs, and meetings involving the President.
  • Participate in the planning for various annual or special events and provide budget support when needed.  

Other Responsibilities

  • Take on other responsibilities as appropriate or as assigned by the President


Required Competencies:

Initiative and Results Orientation: Meet personal and organizational work objectives in a timely manner with a proven success record in achieving results.

Communication: Ability to clearly communicate in writing and through formal and informal interactions and conversations to be sure that information is shared with others who should be informed.  Organize written ideas and correspondence clearly; tailor writing to effectively reach intended audience; carefully review documents intended for distribution for accuracy; demonstrate willingness to share ideas and perspectives to improve communications.

Inclusivity and Mission Alignment: Model and advocate for just, anti-racist, equity-focused, and inclusive collaborations for all Gustavus Adolphus endeavors. Demonstrate an understanding of the mission and core values of the College, ensuring that personal interactions with internal and external stakeholders consistently demonstrate high standards in support of mission and core values.

Leadership: Demonstrate instinct for, creativity, and effective use of independent judgment and professional discretion; able to foresee potential issues and opportunities.

Partnership: Develop, maintain, and strengthen relationships with others inside and outside the College. Demonstrate consistent and unquestioned personal code of ethics, trustworthiness, sincerity.  Appropriately handle highly confidential information.

Minimum Qualifications:

  • Education: High school diploma or bachelor’s degree
  • Experience: Minimum of 5 years in one or more of the following:  executive support to senior leadership and/or Board, project management, operations of non-profit organizations, and/or major event planning and coordination. 
  • Skills: Written and oral communication skills; management of multiple priorities and deadlines; competent computer and technical skills; attention to detail and high-quality output.
  • Physical Requirements: Able to lift up to 10 pounds and sit for long periods.
  • Work Environment: Primarily on campus with the option for a hybrid day. Evenings and weekends, as needed for events and meetings. This may adjust as business needs change.

Gustavus offers competitive and comprehensive benefits which include:

  • Medical, dental, vision, life insurance
  • Short-Term Disability
  • Parental Leave
  • 7% Gustavus Contribution to Retirement Savings Plan after One Year of Employment
  • Free: Parking, exercise classes, use of library and athletic facilities
  • Tuition scholarships for dependents
  • Tuition benefit plan for employees and spouse/domestic partner
  • 13 paid Holidays + generous PTO plan

Application Procedures: To apply for this position, please continue the process on our website, to complete the online application and submit a cover letter and resume. 

Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities. 

Click on the following link to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion.


Kathi Tunheim | | 507-933-6315

Posted: Wed May 24, 2023

Apply Now