Academic Internship Credit Information

 

Requirements to Participate:

  • Junior Status: Semester long internships (fall, spring or summer) require at least junior status in order to receive academic credit.
  • Summer Tuition: Please note that summer tuition is required to enroll for a summer internship. 
  • A Faculty Sponsor: During the semester and summer sessions, your Faculty Sponsor is typically your academic advisor. It is important that your Faculty Sponsor be familiar with the industry in which you are interning.
  • A Site Supervisor: Your Site Supervisor will be who you report to at your internship site. While you can work in a relative's office, your Site Supervisor cannot be a family member or relative. 
  • International Internships**: Internships located at any site outside of the United States have an earlier registration deadline and students must complete both the standard registration process below and register with the Center for International and Cultural Education (http://gustavus.studioabroad.com/). 

**If you are you an international student looking to complete an Academic Internship in your home country of record, follow the domestic procedures and deadlines**


Registration Deadlines:

  Domestic Internships International Internships

Summer 2020

Fall 2019

J-TERM 2020

Spring 2020

Summer 2021

May 15, 2020

September 5, 2019

November 27, 2019 

February 14, 2020

May 14, 2021

March 13, 2020

June 13, 2019

September 27, 2019

November 15, 2019

March 12, 2021



Registration Process:

Registration for International Academic Internships, click HERE
Registration information for January Interim Career Exploration, click HERE

  1. Obtain an internship, to view a regularly updated list of available internships, click here.
  2. Complete application form
    1. Determine Learning Objectives with Faculty Sponsor
      1. Utilize this template to assist with completing your application.
  3. Submit application form
  4. Application approval
  5. Assignments

1. Obtain an internship 

Explore internship opportunities by interest area, browse through Handshake using your Gustavus email, or schedule an appointment to meet with a Career Development Specialist (to schedule an appointment, call 507-933-7575 or stop by Career Development in the lower level of the Jackson Campus Center).

An additional listing of available internships is updated weekly and can be found here.

If you aren't sure where to start review this page for additional tips on finding opportunities. 

2. Complete registration forms

Fall or Spring Semester Internship:

  • Complete the online application form, found through Handshake AND Internship Agreement form.
    • Students will be required to determine Learning Outcomes and Learning Tasks with their Faculty Sponsor and Site Supervisor prior to starting your registration application in Handshake. Utilize this template to write your Learning Outcomes and Learning Tasks.
    • Your Faculty Sponsor will determine additional academic assignments for the internship.
    • Your Faculty Sponsor and Site Supervisor will receive an email for approval through your online registration form completed in step 2. 
    • For assistance with the form, watch this video.
  • Internship Agreement (to be completed by the Student)

Summer Internship:

Unless otherwised noted above, forms should be submitted to Career Development once complete.

***Registration information for January Interim Career Exploration, click here***.

3. Submit registration form

Students who seek to earn academic credit for an internship must submit all required completed registration forms via Handshake by the applicable deadline (listed above), for approval. 

Time Requirements and Credit Information:

 

Length

Credit to Hours

Fall and Spring

14 weeks

0.5-1 credit = 10-12 hours per week
2 credits = 20 hours per week
3 credits = 35+ hours per week

Summer

 Minimum 10 weeks 0.5-1 credit = 10-12 hours per week
2 credits = 20 hours per week
3 credits = 35+ hours per week

Interim Career Exploration

***Registration information for January Interim Career Exploration, click here***
 4 weeks  1 credit = 30+ hours per week

4. Registration Approval

Career Development will review and approve completed registration forms and forward the request to the Registrar's Office to add the internship registration before the applicable deadline. The Registrar will then register the student for the number of academic credits requested. The internship course should appear on the student's schedule in WebAdvisor.

5. Assignments (Learning Outcomes and Learning Tasks)

LEARNING OUTCOMES and LEARNING TASKS ARE DETERMINED BY FACULTY SPONSORS. The learning tasks focus around assignments to receive academic credit for the internship course. These learning outcomes and learning tasks need to be discussed and approved (prior to submitting the registration form on Handshake) by the faculty sponsor and site supervisor. These need to be completed and agreed upon prior to registration approval through Handshake.

Career Development suggests that students complete the assignments below to facilitate reflection on your experience:

  • Reflections Reflection assignments are designed to help you reflect on your internship and learn to articulate what you have learned and gained from your experience. These skills will be crucial when interviewing for your next internship or a job after graduation. Students are requested to complete two reflections throughout their experience, all reflections must be submitted via GoogleForms:
    • Mid-term reflection assignment guides can be found here.
    • Final reflections assignment guides can be found here.
    • Students must submit all reflections via GoogleForms.
    • Faculty sponsors may require specific reflections, journaling and writing prompts. Assignments dictated by faculty sponsors should be completed in leu of the reflections above.

International Internships

*If you are you an international student looking to complete an Academic Internship in your home country of record, follow the domestic procedures and deadlines*

Registration:
Students who register to earn credit for an internship at any site located outside of the United States must complete the applicable Semester and Summer Registration Forms and also complete registration through the off-campus study online application system through the Center for International and Cultural Education (http://gustavus.studioabroad.com/). Additional fees will apply. 
Deadlines:
The registration deadlines for international academic internships are earlier than those for domestic academic internships. See the Registration Deadlines section above for specific deadlines.
International Travel Documents and Travel Warnings:

Passports can take up to 14 weeks for processing. Visa can take even longer and may require in-person arrangements at the appropriate embassy (typically in Chicago or Washington D.C.). View a list of embassies

Gustavus will NOT sponsor or approve registration for academic credit for an internship in a country with a current travel warning. The U.S. Department of State provides an updated list of countries with alerts and warnings. 



Questions?

Contact Career Development, career@gustavus.edu, 507-933-7575

Updated 7/29/19 JF