Academic Internship Credit Information

 

Requirements to Participate:

  • Junior Status: Semester long internships (fall, spring or summer) require at least junior status in order to receive academic credit.
  • Summer Tuition: Please note that summer tuition is required to enroll for a summer internship. 
  • A Faculty Sponsor: During the semester and summer sessions, your Faculty Sponsor is typically your academic advisor. It is important that your Faculty Sponsor be familiar with the industry in which you are interning.
  • A Site Supervisor: Your Site Supervisor will be who you report to at your internship site. While you can work in a relative's office, your Site Supervisor cannot be a family member or relative. 
  • International Internships**: Internships located at any site outside of the United States have an earlier registration deadline and students must complete both the standard registration process below and register with the Center for International and Cultural Education (http://gustavus.studioabroad.com/). 

**If you are you an international student looking to complete an Academic Internship in your home country of record, follow the domestic procedures and deadlines**


Registration Deadlines:

  Domestic Internships International Internships

Summer 2017

Fall 2017

Spring 2018

Summer 2018

May 17, 2017

September 14, 2017

February 21, 2018

May 23, 2018

March 31, 2017

June 15, 2017

November 15, 2017

March 29, 2018



Registration Process:

Registration for International Academic Internships, click HERE
Registration information for January Interim Career Exploration, click HERE

  1. Obtain an internship
  2. Complete registration form
  3. Submit registration form
  4. Registration approval
  5. Orientation
  6. Assignments

1. Obtain an internship 

Explore internship opportunities by interest area, browse through Handshake using your Gustavus email, or schedule an appointment to meet with a Career Development Specialist (to schedule an appointment, call 507-933-7575 or stop by Career Development in the lower level of the Jackson Campus Center).

If you aren't sure where to start review this page for additional tips on finding opportunities. 

2. Complete registration forms

Fall or Spring Semester Internship:

  • Complete the online registration form, found through Handshake AND Internship Agreement form.
    • Faculty will receive an email for approval through your online registration form completed in step 2. 
    • For assistance with the form, watch this video.
  • Internship Agreement (to be completed by the Student)

Summer Internship:

Unless otherwised noted above, forms should be submitted to Career Development once complete.

***Registration information for January Interim Career Exploration, click here***.

3. Submit registration form

Students who seek to earn academic credit for an internship must submit all required completed registration forms via Handshake by the applicable deadline (listed below), for approval. 

Academic Internship Registration Deadlines:

  Domestic Internships International Internships

Summer 2017

Fall 2017

Spring 2018

Summer 2018

May 17, 2017

September 14, 2017

February 21, 2018

May 23, 2018

March 31, 2017

June 15, 2017

November 15, 2017

March 29, 2018

Time Requirements and Credit Information:

 

Length

Credit to Hours

Fall and Spring

14 weeks

0.5-1 credit = 10-12 hours per week
2 credits = 20 hours per week
3 credits = 35+ hours per week

Summer

 Minimum 10 weeks 0.5-1 credit = 10-12 hours per week
2 credits = 20 hours per week
3 credits = 35+ hours per week

Interim Career Exploration

***Registration information for January Interim Career Exploration, click here***
 4 weeks  1 credit = 30+ hours per week

4. Registration Approval

Career Development will review and approve completed registration forms and authorize the Registrar's Office to add the internship registration before the applicable deadline. The Registrar will then register the student for the number of academic credits requested. The internship course should appear on the student's schedule in WebAdvisor within ten business days.

5. Orientation

Once your registration is turned in and before you begin your internship, you will be required to complete an orientation. The orientation will describe your assignments, go over what to expect during your internship and help you feel at ease going into the work environment. Once your registration information is received, you will be notified of the steps to complete orientation. 

6. Assignments

Career Development requires that you complete a few short assignments throughout your Internship or Career Exploration to facilitate reflection on your experience. Your Faculty Sponsor will assign additional academic work.

  • Reflections Reflection assignments are designed to help you reflect on your internship and learn to articulate what you have learned and gained from your experience. These skills will be crucial when interviewing for your next internship or a job after graduation.  
  • Updated Resume An updated resume, including information on your internship,will be submitted. Resume information is available online or in Career Development. It is beneficial to update your resume while the experiences in and contributions to your internship are still fresh. 
  • Evaluations At the end of the internship your Site Supervisor will complete an evaluation of your work. It is beneficial and strongly recommended for you and your Site Supervisor to review the evaluation and discuss the experience. A copy of the evaluation will be shared with your Faculty Supervisor prior to grading. Additional evaluation completed by you the intern regarding your internship experience may also be requested. 


International Internships

*If you are you an international student looking to complete an Academic Internship in your home country of record, follow the domestic procedures and deadlines*

Registration:
Students who register to earn credit for an internship at any site located outside of the United States must complete the applicable Semester and Summer Registration Forms and also complete registration through the off-campus study online application system through the Center for International and Cultural Education (http://gustavus.studioabroad.com/). Additional fees will apply. 
Deadlines:
The registration deadlines for international academic internships are earlier than those for domestic academic internships. See the Registration Deadlines section above for specific deadlines.
International Travel Documents and Travel Warnings:

Passports can take up to 14 weeks for processing. Visa can take even longer and may require in-person arrangements at the appropriate embassy (typically in Chicago or Washington D.C.). View a list of embassies

Gustavus will NOT sponsor or approve registration for academic credit for an internship in a country with a current travel warning. The U.S. Department of State provides an updated list of countries with alerts and warnings. 



Questions?

Contact          Jess Franta          jfranta@gustavus.edu          507-933-7509

Updated 8/31/17 JF