Government Document - Collection Development and Use Policy
Government Documents
Gustavus Adolphus College, 800 West College Avenue, Saint Peter,
MN 56082, (507) 933 - 7569
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Collection Development and Use Policy
The purpose of the Government Documents Department at the Gustavus College
Library is to collect, organize and make available to library users U.
S. Federal Government publications which support the educational program
of the college and the information needs of the 2nd Congressional District.
Because of the proximity of the 1st Congressional District, the information
needs of that community will be addressed in concert with other depositories.
In addition to the depository documents available from the Government Printing
Office (GPO), reference works and indexes needed for access and bibliographic
interpretation will also be acquired.
This policy serves as the basis for selection, retention and preservation,
and access decision making. It will be used in conjunction with the
attached guidelines published by the GPO, namely Depository Library Public
Service Guidelines, FDLP Internet Use Policy Guidelines, and FDLP Guidelines
on Substituting Electronic for Tangible Versions of Depository Publications.
| Selection Guidelines | Retention
| Access | Collection
Highlights | Maps | Appendices
|
I. Selection Guidelines
A. The U.S. Government publishes in all subjects while the instructional/research
needs of the college and the community are equally diverse; therefore careful
attention must be given to subjects collected. This is a selective depository
without the aim of building a comprehensive collection. As such, selection
of publications will fall within the following general criteria:
-
Core list publications
-
Publications requested by faculty
-
Publications which the librarians feel directly support the liberal arts
curriculum
-
Publications requested by residents and organizations of the 1st
and 2nd Congressional Districts (e.g., individuals, Chamber of Commerce,
public libraries, and school districts).
-
Publications in subject areas of lasting interest and historical significance
to our community (e.g. publications on Minnesota and the Upper Midwest,
agriculture publications important to the region etc.)
Publications, particularly series, which can contribute to the resources
available in the statewide depository community will also be selected and
retained. For example, the collection of U.S. Geological Survey publications
is nearly comprehensive and since it can serve as a regional resource it
should be continued even though faculty interest may change.
B. When appropriate or necessary the following narrowing criteria
will also be applied to focus selections:
-
Selection on a state by state basis in the following order:
-
Minnesota
-
Iowa, North Dakota, South Dakota, Wisconsin
-
Other states according to faculty interest
-
Availability of publications (especially series) in neighboring depositories
-
English language unless specifically requested
C. Selection will be made in all physical formats (i.e., paper, microform,
CD-ROM, diskette). Generally, paper is the preferred format, but cost considerations
for the college in storage and preservation will be considered when format
is determined. Electronic and microform publications will be chosen, keeping
in mind the interests of economics (for the college as noted, but for the
Depository Library Program as well), patron ease of use, and space needs.
Access to Internet electronic publications will be provided with the department's
homepage serving as the gateway to the Federal Depository Library Electronic
Collection. Other electronic indexes, full-text sites and links will
be accessed and maintained as appropriate to the enhanced use of the collection.
Duplicate copies will be purchased as needs determine on an individual
title basis (e.g., copies of Statistical Abstract will be purchased for
Reference and Reserve in addition to the depository copy held in Government
Documents). Duplicate copies of important series (e.g. census publications)
containing specific information for Minnesota--and therefore subject to
heavier use and abuse--will be purchased routinely.
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II. Retention
Gustavus Adolphus College is liberal arts college committed to undergraduate
education. Although research plays an important role in this academic community,
this is not a research university. The library collections reflect that
institutional character, and the depository collection will be maintained
under that principle. A consistent weeding program is essential to a vital
collection and as such is an ongoing concern.The following criteria are
applied to the collection:
-
Generally, documents will be retained 5 years after receipt in accordance
with 44 USC, but all publications will be reviewed on an item basis.
When possible, electronic versions of publications will be substituted
for paper or microform versions according to GPO guidelines.
-
Series of historical significance in and of themselves, for the college,
and for the statewide community will be retained indefinitely.
-
Publications of historical significance and ongoing benefit to the 2nd
Congressional District will be maintained.
-
Publications in series of lasting significance (e.g. Census publications)
will be retained, some selectively according to I B above.
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III. Access
The Folke Bernadotte Memorial Library provides liberal hours of operation.
The Government Documents collection is accessible whenever the library
is open. There are no restrictions on use of the collection for either
the college or the general communities, access and reference will be provided
without regard to affiliation. A paging system is in place to provide access
to the collections to users with physical handicaps and special needs.
Appropriate computer hardware and software will be provided to assure
full use of electronic and internet government publications. The library
homepage, and the department homepage will be used to organize remote access,
highlight publications of temporal interest (e.g., special link to tax
forms and publications of the Internal Revenue Service; the electoral process,
etc.).
The documents collection is, for the most part, a circulating collection.
Faculty, students and staff may check materials out of the library with
a valid college identification card. Community users with a valid Minnesota
public library card will be issued a courtesy card by the Circulation Department.
No fees or charges for use of the collection will incur, although consistent
with library policy for all materials, normal fines for lost or damaged
materials replacement will be levied. Normal photocopy charges will apply.
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IV. Collection Highlights
The government documents collection contains several areas of particular
strength, which mirror the interests of the faculty and the teaching program
of the college. These areas of strength include the U.S. Government Departments
and/or Agencies listed below.
Commerce - Census Bureau, National Oceanic and Atmospheric Administration
Defense - Engineers Corps (Water Resource Series)
Education - National Center for Education Statistics, Education
Research and Improvement Office
Health and Human Services - Various agencies, National Instate
on Drug Abuse, National Institute on Alcohol Abuse and Alcoholism
Interior - Various agencies, Geological Survey, Land Management
Bureau
Labor - Labor Statistics Bureau
Smithsonian Institution
State
Treasury - Internal Revenue Service
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V. Maps
The Map Collection housed in Nobel Hall is particularly noteworthy. Attached
is a list of item numbers used in the
List of Classes and the corresponding
map series selected by the library. See more information about the Gustavus
Map Library under
Special Collections.
MAP LIBRARY HOLDINGS
By Item and SuDoc Number (Superintendent of Documents Classification
Number)
Item #
|
SuDoc #
|
Item #
|
SuDoc #
|
0080-G
|
A 13.28
|
0619-M-02
|
I 19.80
|
0102-B-41
|
A 57.38
|
0619-M-03
|
I 19.81 or I 19.81/2
|
0191-B-16
|
C 55.416/7
|
0619-M-05
|
I 19.81 or I 19.81/2
|
0912-A-10
|
C 55.416/9-2
|
0619-M-06
|
I 19.81 or I 19.81/2
|
0912-A-12
|
C 55.416/11
|
0619-M-11
|
I 19.81 or I 19.81/2
|
0327-J
|
D 101.22
|
0619-M-12
|
I 19.81 or I 19.81/2
|
0466-A
|
ED 1.310
|
0619-M-14
|
I 19.81 or I 19.81/2
|
0557-A
|
GP 3.8
|
0619-M-15
|
I 19.81 or I 19.81/2
|
0612
|
I 49.9
|
0619-M-16
|
I 19.81 or I 19.81/2
|
0624-H
|
I 19.76
|
0619-M-17
|
I 19.81 or I 19.81/2
|
0619-G-01
|
I 19.79
|
0619-M-18
|
I 19.81 or I 19.81/2
|
0619-G-04
|
I 19.87
|
0619-M-26
|
I 19.81 or I 19.81/2
|
0619-G-05
|
I 19.88
|
0619-M-28
|
I 19.81 or I 19.81/2
|
0619-G-08
|
I 19.91/2
|
0619-M-33
|
I 19.81 or I 19.81/2
|
0619-G-09
|
I 19.92
|
0619-M-35
|
I 19.81 or I 19.81/2
|
0619-G-11
|
I 19.113
|
0619-M-36
|
I 19.81 or I 19.81/2
|
0619-G-13
|
I 19.81
|
0619-M-37
|
I 19.81 or I 19.81/2
|
0619-G-14
|
I 19.81
|
0619-M-38
|
I 19.81 or I 19.81/2
|
0619-G-16
|
I 53.11
|
0619-M-40
|
I 19.81 or I 19.81/2
|
0619-G-18
|
I 19.99
|
0619-M-42
|
I 19.81 or I 19.81/2
|
0619-G-25
|
I 19.110
|
0619-M-43
|
I 19.81 or I 19.81/2
|
0619-H-13
|
I 19.102
|
0619-M-44
|
I 19.81 or I 19.81/2
|
0619-H-31
|
I 19.102
|
0619-P-13
|
I 19.108
|
0619-H-40
|
I 19.102
|
0619-P-38
|
I 19.108
|
0786
|
LC 1.51
|
0619-P-46
|
I 19.108
|
0830-H-06
|
NAS 1.43
|
0856-A-01
|
PREX 3.10/4
|
0834-C-10
|
N 1.38/2
|
0899-A
|
S 9.12
|
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VI. Appendices
-
Collection
Development Policy, Folke Bernadotte Memorial Library, 1996 (revised)
-
Depository
Library Public Service Guidelines for Government Information in Electronic
Formats, 1998
-
FDLP
Internet Use Policy Guidelines, January 15, 1999
-
FDLP
Guidelines on Substituting Electronic for Tangible Versions of Depository
Publications, May 15, 1999
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