To provide an independent and respected after school program for St. Peter youth that supplies healthy lifestyle education, character development, and a positive living environment. This is through activity, teamwork, respect, and peer mentorship.
Constitution for the Trips and Activities Group (T.A.G)
The name of this organization shall be “Trips and Activities Group” known also by T.A.G.
To provide an independent and respected after school program for St. Peter youth that supplies healthy lifestyle education, character development, and a positive living environment. This is accomplished through activity, teamwork, respect, and peer mentorship.
Section 1: Membership in this organization is open to all students who enjoy spending time working with youth and who demonstrate a healthy lifestyle.
Section 2: The following categories of membership exist in the Trips and Activities Group:
All categories of membership receive equal treatment.
Section 3: Members are accepted continually throughout the year as long as they submit an application and consistently show up to weekly activities.
Section 1: The following officer positions shall exist in the Trips and Activities Group: Coordinator and Co-Coordinator. The Coordinator and Co-Coordinator positions can be filled by multiple persons. All officers must be full-time students in good standing enrolled at Gustavus Adolphus College. The head Coordinator must have been a member of the organization for at least one year before assuming their role. If no qualified parties are interested, this requirement may be waived. One Coordinator will serve as a Coordinator on the Center for Servant Leadership Coordinator Council.
Section 2: The duties of each officer are described as follows:
1. To organize and preside over meetings
2. To function as a spokesperson for the Trips
3. To facilitate communication between officers
4. To work with the advisor on yearly organizational goals
5. To attend weekly meetings with the advisor
6. To obtain healthy snacks each week for the participants
7. To update community partner(s) on activities and plans
8. To be aware of legal obligations
9. To insure safety in all activities
10. To maintain the finances of the Trips and Activities Group and keep accurate records of all financial matters
11. To coordinate other fund raising efforts
12. To be responsible for recruitment of new members including coordinating the tables at Student Organization Fairs
Section 3: Candidates for office can submit a written application to show their commitment to the organization and discuss what they hope to accomplish if they receive an office. This will be distributed to all officers and advisors. Candidates will go through an interview process and be chosen based on the discretion of the officers and advisors.
Section 4: The term of office begins at the beginning of June, with the month of May serving as a transition month between old and new officers. The term of office shall last for one calendar year. Any vacancies during the year shall be announced to the membership at the meeting following the vacancy. The Coordinators and Advisor can appoint a member to that position.
Section 1: Meetings will be held at the beginning and end of a semester. The officers will meet at the beginning of each semester to set meeting dates. The officers will together set the agenda for the meetings.
Section 3: The officers have the capability of calling special meetings for any matters they feel cannot wait until the next regularly scheduled meeting. Members must be given at least 3 days notice of any special meetings.
Section 1: The Executive Board shall be comprised of the Officers: Coordinators.
Section 2: The executive board shall meet once a week to discuss the planning of events and activities with their Advisor. At the board’s first meeting of each semester, they shall set the dates for all the Trips and Activities Group as well as develop organizational goals.
Section 1: The Executive Board may create Special Committees on an as needed basis. The officers will serve on the Center for Servant Leadership Coordinator Council as well.
Section 1: Funds of the organization shall be obtained from the Center for Servant Leadership and also from Student Senate.
Section 2: Upon dissolution of the Trips and Activities Group, any financial assets will be credited to the Gustavus Center for Student Leadership.
Section 1: By-laws may be established by club members and reviewed each September. Any member in good standing can propose the by-laws. They will be prepared for voting by the Executive Board members and submitted to members in writing prior to the meeting where voting is to take place.
Section 1: All members of the Trips and Activities Group that are in good standing may propose Amendments. The proposed amendments will be reviewed by the Executive Board members and submitted to members in writing at least 2 weeks before voting is to take place.
Section 2: If amendments are passed they take effect at the end of the meeting during which they are passed.
Date of Ratification:
(Remember to put the date of subsequent changes made by amendment to the constitution and the initials or name of the person responsible for updates at the end of the document.)