Tenure-Track Search Process Guide

6.0 Resources

Resources coming soon. Email Shanon Nowell for more information.

Emails to Candidates No Longer Under Consideration

There are three points at which such notification takes place. Please do not neglect this important task. It is important to extend this courtesy to all applicants; timely notifications reflect well on Gustavus and your department.

1. After the initial screening. Departments that receive a large number of applications (+50) and/or conduct formal conference interviews, notify the candidates who are no longer being considered for the position after the initial screening. This correspondence may be sent in hard-copy or via email. Below is a sample letter:

Dear __:
Thank you for your interest in the position of ___ at Gustavus Adolphus College.
After much thought, deliberation, and dialog, the search committee has decided not to pursue you as a candidate for the position. Your experience is significant, but we had other candidates whose experience we felt were a better match with our needs.
Again, we sincerely appreciate your interest and the time you invested in the process. Best wishes as you pursue other career opportunities.
Sincerely,
(name)
Search Chair

2. After the conference or telephone interview. Typically, candidates who are invited to participate in a formal conference interview or telephone interview do not receive notification that they will not be offered the position until after the position has been accepted by another candidate. This correspondence may be sent in hard-copy or via email. Below is a sample letter:

Dear __:
It was a pleasure to speak with you recently regarding the position of __ here at Gustavus Adolphus College.
Several fine applicants for the position were interviewed and the background and qualifications of each applicant were carefully reviewed. The committee determined that other candidates’ experience and educational preparation more closely matched the duties of this position.
On behalf of Gustavus Adolphus College, and speaking for myself personally, thank you for your candidacy for the position of __. The opportunity to speak with you has been much appreciated. Best of luck in your future endeavors.
Sincerely,
(name)
Search Chair

3. After the campus interview. The search chair should contact by telephone or email the candidate(s) who was/were invited to campus but not offered the position to express thanks for their interest in Gustavus, explain that another candidate has accepted the position, and offer best wishes in the job search process. Please note that the search chair should not offer additional information to the applicant. The dean and search chair will decide together whether phone or email is appropriate.


Last modified: 11 May 2020, by Shanon Nowell