2015 Gustavus Choir Companion Tour:
England and Paris

Costs and Inclusions

Program Cost
$5,435
$1,015  Single Accommodations Supplement

Tour cost is carefully calculated on a specific group size based on contracted rates. One less paying participant could impact program cost. 

Above costs based on exchange rates and tariffs in effect as of above date; subject to change in the event that there is a fluctuation of more than 4%.

Payment Schedule 
September 17, 2014 - $500 per person due with enrollment.
November 9, 2014 - Balance due upon receipt of invoice. 
Note:  A 3% service fee will apply for all payments made by credit card.

Air Transportation (included in program cost)                                                     
Twin Cities/London and Paris/Twin Cities air based on currently estimated fare by Delta Air Lines, subject to restrictions and cancellation penalties by the airline; current taxes and surcharges are included and subject to change until ticketed. 

Surface Travel/Transfers
By private motorcoach as indicated in the itinerary; standard class rail.

Accommodations and Meals
Twin-occupancy at accommodations as indicated or similar with buffet breakfast daily and seven dinners as indicated in the itinerary (beverages excluded).                                                                             

Program Arrangements                                                                      
As indicated in the itinerary including two tour managers throughout the program, entrance fees for sites indicated; services of site guides for tours of; tour related gratuities (drivers, guides, included meals); group funds of $50.00.   NOTE: Participants with special needs may incur surcharges for additional services.  Handicap accessibility varies significantly from country to country.

Seminars International Services

  • Single point of contact assigned to group leaders and participants.
  • Management of registrations and deposits.
  • Customized travel e-packet for each participant.
  • Group leaders briefing prior to departure.
  • Detailed Travel Arrangement Binder for group leaders.
  • Group leaders registration: State Department Smart Traveler Enrollment Program.
  • Customized evaluation form for each group leader.
  • 24/7 emergency number for on-call Seminars International representative and emergency numbers for local travel partners.

Group Medical and Evacuation Insurance
Client opts out of CISI Insurance as provided through Seminars International and will be utilizing its own group insurance policy.

Cancellation and Refund Policy
Should cancellation occur prior to 90 days before departure, the initial deposit will be refunded less a $100 fee per person.  In addition to any airline penalties, the following specified costs are non-refundable: 60-89 days: full deposit; 46-59 days: 50% of program price; 15 - 45 days: recoverable costs only (possible forfeiture of entire program cost); cancellations received less than 15 days from departure will receive no refund.  Cancellations must be submitted in writing; the date such notification is received by Seminars International, Inc. is the cancellation date.  Trip cancellation insurance is strongly recommended.
Subject to change based on confirmation of travel arrangements

Exclusions
Items not listed above, including but not limited to meals other than those indicated; beverages except at breakfast; optional entertainment and excursions; any baggage charges; all personal items, such as telephone calls, laundry expenses, individual room service; trip cancellation insurance (information available through Seminars International); departure taxes (if applicable); passport fees; and visa fees (if applicable). Note: Most countries require passports to be valid up to six months after the scheduled return.

Participants are responsible for ensuring that they meet passport and visa requirements of each country visited. If required, passport and visa information must be received by Seminars International 45 days prior to departure; late information will result in additional fees.

Management and responsibility
Seminars International (SI) acts only as an agent and neither SI nor any employee or appointee nor any other person, party or organization or agency collaborating with it is or shall be responsible or liable for any injury or loss, accident or damage, delay or deviation or curtailment, howsoever caused or arising or the consequences thereof, which may occur during any part of the travel or program or during such free time as the members may elect to spend independently on program.  The airlines or commercial carriers concerned are not to be held responsible for any acts, omissions, or events during the time the passengers are not on board their planes or conveyances.  The passage contracts in use by the airlines concerned, when issued, will constitute the sole contract between the airlines and the purchaser of this program and/or passenger.

Deviation Policy
Some participants may wish to extend their stay, or originate or deplane from different cities.  Every effort will be made to assist program members who require deviations in air and/or land arrangements for a $75 per person service charge, plus any additional charges levied by the airline.  Once the deviation has been booked, any changes may incur additional costs.  Please remember that you are purchasing a group program. Thus, any deviation from the program arrangements will require staff time that is not calculated in the program price.  No refund can be granted to participants who wish to omit portions of the itinerary. All deviation requests must be submitted in writing at least 100 days prior to departure to avoid any misunderstandings. Please make sure all participants have this information.

Travel Provider
Seminars International, Inc. Ÿ
55 E. Monroe Street, Suite 2870 Ÿ
Chicago, IL 60603-5713
P: 312.332.7027 Ÿ
800.541.7506 Ÿ
F: 312.332.5509 Ÿ
travel@semint.com Ÿ
www.semint.com

For More Information
For more information, contact Jackie Peterson from the Gustavus Office of Institutional Advancement at jpeters9@gustavus.edu or at 507-933-7543.

 

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