Faculty Professional Travel Funds

Monday, April 30, 2007 (Around 7 years ago)

The Faculty Professional Travel Fund

The Faculty Professional Travel Fund supports faculty in their scholarly and creative work. Eligible faculty may use these funds

  • to defray travel costs of presenting scholarly papers, chairing or responding to sessions, or presenting creative work at professional meetings in their discipline or interdisciplinary area(s) at a professional conference;
  • or to defray travel costs of attending a conference specific to their discipline or an interdisciplinary area(s) related to their teaching and/or scholarship.

Faculty may apply for up to a base amount of $500 to attend a conference; those who are presenting scholarly papers, chairing or responding to sessions, or presenting creative work at professional meetings in their discipline, are eligible to apply for up to an additional $500. Faculty presenting at more than one conference per year must submit a request for funding for each conference. The maximum allocation available annually per faculty member is $1,000 (apart from supplemental funding for international conferences described below). Faculty must submit a request for funding prior to conference travel and a detailed Expense Report form must accompany interdepartmental invoices once the travel is completed. The travel fund application and expense report forms are available on the Faculty Development Program’s website: http://www.gustavus.edu/facdev/

Up to $500.00 may be carried over from one fiscal year and may only be used to defray costs of presenting scholarly papers, chairing or responding to sessions, or presenting creative work at professional meetings in their discipline or interdisciplinary area(s) at a professional conference. Funds allocated above the $500 base amount cannot be carried over.

If a trip crosses fiscal years (for example, it takes place May 29-June 6), the funds will be used from the year containing the majority of the travel days. Funds allocated but not used will be returned to the Faculty Professional Travel Fund for use by other faculty.

Faculty Professional Travel Funds may be used for the following expenses:

  • Airfare to conference/exhibit
  • Conference registration fees
  • Accommodations and meals while at the conference
  • Parking, ground transportation, and/or mileage

Faculty Professional Travel Funds may not be used for the following expenses:

  • Professional association membership fees
  • Books or materials
  • Page costs or other publishing expenses
  • Travel to conduct research

If you have questions about what expenses are appropriate for faculty professional travel funds, please contact the Faculty Development Resource Center. In order for Departments to receive reimbursement from the Faculty Professional Travel Fund for Wells Fargo card charges, the Faculty Development Resource Center must receive copies of the original receipts, a detailed Expense Report, and a request for an interdepartmental transfer of funds.

Honorariums and Stipends

If a faculty member receives a stipend for presenting scholarly papers, chairing or responding to sessions, or presenting creative work at professional meetings in their discipline or interdisciplinary area(s) at a professional conference, the amount of the stipend will be subtracted from any Faculty Professional Fund award. For example, a faculty member agrees to be the keynote speaker at a conference and is paid $500. The trip costs a total of $1200; the faculty member is eligible to apply for up to $700 in travel funds.

Supplemental Funds for Presenting at an International Conference

Faculty who are presenting scholarly papers or creative work at professional meetings held outside of the U.S. may apply for up to $400 in additional funding to help with increased expenses such as money changing, visa application (but not passport fees), increased travel costs, etc. The supplement for presenting at an international conference is available only when the location of the presentation is germane to the paper topic or when a convincing case can be made that presenting at a particular international conference is critical for remaining actively engaged in one’s professional discipline. International Conference funds are supplemental to the regular professional funds available to faculty. The basic $1,000 allocation must be used first. Funds allocated but not used will be returned to the International Travel Fund for use by other faculty. Applications should be submitted to the Faculty Development Resource Center when the proposal to present is submitted to the conference.

Please see the section on travel on the All-College Policies site for eligibility and other detailed information. Application forms are available from the Faculty Development Resource Center and online below; see the Procedures page to find out how you may use your funds. Contact the Faculty Development Resource Center at x6227 or the Faculty Development Program Co-Coordinators, Barbara Fister at x7553 or Laura Behling at x6090, with questions.

5/1/07

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