Folke Bernadotte Memorial
Library
Annual
Report
________________________________________
Year in Review / Progress Report / Assessment and Planning
Appendices: Selected Staff Activities / Statistical Report / Budget Report
________________________________________
This was a year of big events. Staffing issues, an external review, and the crises of our periodical subscription vendor mark this year as one in which the library staff once again successfully rose to meet major challenges.
Several of the most notable events of the academic year in the library concern staffing. Following the retirement of Howard Cohrt in May of 2002, Michelle Twait was hired in a tenure-track position, the first in the library since Dan Mollner and Susanne Nevin were hired in 1988. The last days of the school year and the summer of the 2002-2003 academic year were spent finding a replacement for the three-year Electronic Resources position vacated by Michelle. In August we were fortunate to hire Anna Hulseberg.
In September we began a search for a Systems Librarianalso a tenure-track position. After a national search garnered few candidates that we felt matched our needs, we closed the search without filling the position. Fortunate to have Edi Thorstensson willing and able to continue on a temporary basis, we decided to recast the position announcement in light of experience gained in our unsuccessful search, and to reopen in the fall of 2003.
Mid-way through the fall term, we learned of a drastic reduction in student employee hours due to state cutbacks. This came as a major blow to an already severely understaffed library that is highly dependent on student labor. The support staff, acting in their capacity as student supervisors and area coordinators, and the Library Chair worked at developing as equitable a plan as possible to insure staffing of the public service desks (with reduced hours in both the Bernadotte Library and Lund Library) and the regular processing of materials. Unfortunately, many ongoing collection maintenance projects were suspended or postponed.
The fourth staffing event was the announced reduction of a majority of the support staff contracts (effective in the summer of 2003) as a major part of the Colleges response to budget crises. All support staff with a contract of more than nine months received a furlough of two weeks. Paired with the reduction in student hours, this cut has hindered our ability to accomplish many simultaneous long-range projects.
The most notable event of the library year not connected to staffing issues was the departmental external review. In February, Barbara Doyle-Wilch of Middlebury College, and Damon Hickey, of the College of Wooster came for a site visit. They focused their review on six questions developed by the library faculty and staff during the fall term:
Barbara Fister capably composed the narrative report sent to the visitors prior to their visit. When here (after some major challenges presented by Mother Nature in the form of snow, and by Northwest Airlines in coping with that snow), they met with the library employees in a variety of individual and group settings, with some faculty outside of the department and with student users of the library as well as with Dean Mosbo and Associate Dean Braun. We had a number of candid and fruitful discussions. The review report was received toward the end of the academic year, and will serve as the guideline for our all-staff planning throughout the 2003-2004 academic year.
In May, the first of what we hope will be an annual Minnesota Oberlin Libraries Conference was held at Macalester College. Nearly all librarians and library staff from Carleton, Gustavus, Macalester, St. Bens/St. Johns and St. Olaf met for a daylong presentation and conversation. It was generally considered a success and has been used to initiate further cooperation between the five schools libraries.
The list of major happenings ends with the bankruptcy of our serials (mostly journals) vendorFaxon. Aside from the obvious financial challenges presented to our library budget and the College by such an occurrence, the organizational challenges are also daunting. Our Serials Manager, Jay Nordstrom, did a tremendous job in working with the librarians, with Sylvia Straubthe Library Business Manager, and with representatives of Faxon in sorting out the mess. After conversations with Ebsco, a competing serials vendor, we agreed to subscribe to their services. Jay has spent the balance of the year managing the transition and will continue to do so for some time.
During the time that all of these events were taking place, the library remained a favorite place for research, study and socialization, by our student and faculty clientele. Those of us who work here continued to order and purchase materials, as well as to organize and process them. We guided our patrons to holdings in our library and in collections of other institutions and instructed them in their use. We also laid plans for future collection, service and technological enhancements.
It was a very busy year.
We continued to add to our collections, although book additions were down significantly from previous years (an 18% reduction from the 2001-02 academic year and a 33% reduction from the 2000-01 academic year). Numbers added of audio-visual material, and government publications remained relatively constant from the previous year, and gifts received were somewhat less than in previous years with the exception of a 600 CD collection of recorded music received but not yet processed.
Major print works purchased include: Dictionary of the Civil War; Hormones, Brain and Behavior; Indian Encyclopedia; Lives of Victorian Literary Figures; Encyclopedia of Modern Asia, and Legal Systems of the World.
The spread of technology in the form of Electronic Resources continues across the disciplines, and our spending in this area has increased substantially. In a relatively stagnant budget, increased spending in this area comes at the expense of both book and paper journal purchases. However, the library faculty feels that although this trade off is unfortunate, it is a necessary shift in emphasis that meets the changing demands of the curriculum and research needs of students. It is consistent with the findings of our external review of the science collections conducted last year by Charles Priore. Naturally, our preference for building a strong collection would be to add substantially in all formats.
New electronic titles added include: Music-In-Print Series Online; Oxford Reference Online, a collection of 100 language and subject dictionaries and reference works; Web of Science; Annual Reviews for disciplines within the biomedical, physical and social sciences; and access to 43 psychology journals through PsychArticles.
Along with collections, service is at the core of our library mission and we again worked to improve and enhance our basic services. There was a slight increase in the average number of reference questions addressed per week. Our perception continues that the questions students pose at the reference desk have increased in complexity, and due to that, the amount of time spent on each has also increased. Going hand-in-hand with reference is the formal instruction program. We provided at least one session for every department but Physics. We offered more sessions, but had slightly fewer total students participating than last academic year. In the fall of 2002, the Media Services, Faculty Development and the Library cosponsored a Copyright Seminar for faculty and staff, an example of our ongoing efforts to serve as a resource for the entire community.
During the summer and throughout the school year, we revamped our library Web page, seeking to add clarity and efficiency to this very important tool. Significant improvements were directed at a number of the regular pages, e.g., the library journal holdings, and resources by subject pages, and in conjunction with our instruction program, we added 82 course Web pages. This is coupled to our ongoing commitment to provide quality computing facilities for student research and staff work. We maintain a four-year cycle of computer replacements and have participated in wider college efforts to reuse our outgoing machines elsewhere on campus through plans developed by the Technology Directors Group.
A significant enhancement to our services is the new Electronic Course Reserves. Sandee Georgacarakos, our Circulation/Reserves Manager, and several assistants developed a program and process for this service. It has been warmly received by faculty and students alike and is anticipated to grow in popularity and utility.
In addition to the overall assessment of our February external review, which included a survey of current faculty and a survey of alumni, we carried out several of the measures called for in our Assessment Plan. These include a newly-designed survey administered in some of our instruction sessions, which reveals a student focus on electronic resources and Interlibrary Loan; Focus Groups and Senior Interviewsthe final year of a four-year cohort, carried out by Barbara Fister and Michelle Twait, which reemphasized the importance of a general FTS library experience and the benefit of more subject oriented sessions for upper division courses; and an examination of finished student work using a rubric which is still being refined to measure among other concepts the quality of sources used, integration of materials, and documentation of sources.
We will incorporate what we have learned from these various surveys and conversations into our discussions of the external review throughout the next school year. As we hope to initiate the new Aleph system, we need this information to help us focus our work and improve our services. Some of this will take place in our traditional all-staff retreats held at the beginning and end of the academic year, and during our twice-monthly meetings as well.
__________________________________________________________________________________________________________________________
Ginny Bakke served as a board member for the center for vocational reflection, the Gustavus Library Associates and as an ACES mentor. She attended the Government Documents Information Forum at St. Cloud, and the PALS User Group meetings.
Lynn Burg attended the PALS User Group meetings, a MINITEX Conference on OCLC Connexion, and an Electronic Serials Cataloging Workshop and several on-campus seminars. She served on the Systems Librarian search committee.
Diane Christensen attended several on-campus development seminars, the PALS User Group meetings, and the Conference for Women.
Kelly Francek attended the PALS User Group meetings, the MINITEX Conference on OCLC Connexion, and kept current with professional reading and self-development tapes.
Sandee Georgacarakos attended the NAAUG Conference (for the new library system) in Boston, participated in the PALS Implementation User Group and served as a member of the MnLink Circulation User Group. She attended the PALS User Group meetings.
Mike Haeuser was a Fellow in the Bush Foundation Summer Grant Teaching Critical Thinking Workshop. He again offered a First Term Seminar with the attendant role of academic advisor and served as a member of the Campus Judicial Board, an advisor to the ROTC cadets and as a member of the Academic Library Advisory Committee of the Council on Library & Information Resources (CLIR).
Anna Hulseberg attended a number of seminars in connection with electronic resources, including those on LexisNexis, CINAHL, ATLA/ATLAS, eBooks, Web of Science and Adobe GoLive. She attended the Instructional Dialogue on Assessment given by the Minnesota Library Association and the Open URL Conference sponsored by MINITEX. She serves on the Womens Studies Committee and the Gustavus Phi Beta Kappa Committee.
Jan Jensen served as a staff partner to a Gustie Greeter and as an ACES mentor.
Kathie Martin was the invited speaker at the South Dakota Branch Out Conference in Brookings in July. She serves as the PALS Interlibrary Loan Representative to the Aleph Implementation Group and as chair of the Minnesota Branch Out Conference. She attended the Enhancing Quality Staff Conference and PALS User Group Meetings.
Dan Mollner served as Department Chair. He served as a member of the newly formed Technology Directors Committee and as an ex officio member of the Academic Operations Committee, the Curriculum Committee and the Instructional Infrastructure Advisory Committee. He attended the Academic College and Research Libraries Annual Conference and the Oberlin Library Conference and served on the planning committee for the Minnesota Oberlin Professional Development Day. He directed two Senior Seminars (by arrangement) for Curriculum II.
Jay Nordstrom serves as an ACES mentor, and attended an Electronic Serials Cataloging Course at Minnesota State University, Mankato. She also serves on the Branch Out Conference Planning Committee.
Sylvia Straub serves as a member of the Environmental Health and Safety Committee and as co-coordinator of the campus Cancer Support Group. She attended the 2003 Conference for Women and several on-campus development opportunities.
Michelle Twait attended the competitively admitted
Immersion 02 Conference in Colorado Springs.
She presented a poster session at the MINITEX Annual Reference
Symposium
and a paper, Toss the Bag of Tricks: Fostering Motivation in Library
Instruction at the 2003 LOEX conference.
She attended the Instructional Dialogue on Assessment conference
and the
PALS User Group meetings. She
served as
Secretary on the Board of Directors of the Minnesota Library Association,
Secretary/Treasurer for the Gustavus Phi Beta Kappa chapter, Chair of the
Faculty Committee on Student Life, on the Course Approval Subcommittee of the
Curriculum Committee, as reference representative on the PALS Implementation
Advisory Group and as Chair of the Instruction and Promotion Task Force
of the
PALS Advisory Group.
|
|
2001-2002 |
2002-2003 |
Books, scores, cd-roms continuations |
|
|
|
Volumes added |
10,210 |
8,129 |
|
Volumes withdrawn |
2,197 |
2,647 |
|
Volumes total |
281,761 |
287,243 |
|
|
|
|
Microtext |
|
|
|
Microfilm added |
97 |
112 |
|
Microfilm total |
11,132 |
11,244 |
|
Microfiche added |
327 |
639 |
|
Microfiche total |
23,914 |
24,553 |
|
|
|
|
Audio-Visual |
|
|
|
Audio-visual added |
672 |
371 |
|
Audio-visual withdrawn |
16 |
0 |
|
Audio-visual total |
16,063 |
16,375 |
|
Videos and DVDs purchased |
299 |
279 |
|
|
|
|
Government Documents |
|
|
|
Paper added |
1,417 |
1,526 |
|
Maps added |
1,036 |
1,436 |
|
Microfiche added |
6,413 |
5,912 |
|
Electronic added |
132 |
91 |
|
Paper withdrawn |
1,933 |
3,434 |
|
Microfiche withdrawn |
1,359 |
4,205 |
|
Electronic withdrawn |
77 |
1 |
|
Paper total |
106,287 |
104,299 |
|
Microfiche total |
173,266 |
17,973 |
|
Electronic total |
1,091 |
1,169 |
|
|
|
|
Periodicals |
|
|
|
Periodicalscurrent paper subscriptions |
1,001 |
999 |
|
Periodicalstotal titles cataloged |
1,986 |
1,990 |
|
Periodicalselectronic titles |
21,000 |
24,750 |
|
|
2001-2002 |
2002-2003
|
Instruction/Reference/Circulation
|
|
|
|
Course related sessionsstudents attending |
2,219 |
1,955 |
|
Course related sessionsnumber of sessions |
117 |
124 |
|
Other tours and workshopspeople attending |
67 |
66 |
|
Course guides mounted on the Web |
109 |
82 |
|
Reference questions answered in a typical week |
105 |
114 |
|
Circulationaudio-visual materials |
2,500 |
2,912 |
|
CirculationGustavus circulation |
59,774 |
55,478 |
|
Circulationexternal circulation |
3,496 |
4,075 |
|
Circulationdischarges |
55,113 |
48,737 |
|
Circulationtotal |
71,394 |
63,006 |
|
|
|
|
|
Entrance/Exit gate count |
N/A |
278,063 |
|
|
|
|
Interlibrary Loan |
|
|
|
From MINITEX and PALSbooks |
4,436 |
5,082 |
|
From MINITEX and PALSarticles |
4,381 |
3,723 |
|
Videos/DVDs borrowed |
N/A |
150 |
|
Subtotalrequests made by Gustavus |
9,204 |
8,873 |
|
From Gustavus to MINITEX and PALSbooks |
2,728 |
3,816 |
|
From Gustavus to MINITEX and PALSarticles |
177 |
210 |
|
Videos/DVDs lent |
N/A |
115 |
|
Subtotalrequests filled by Gustavus |
3,199 |
4,032 |
|
Total Interlibrary Loan Activity |
12,719 |
13,403 |
___________________________________________________________________________________________________________________________
|
|
Budget
2001-2002 |
Budget
2002-2003 |
2002-2003 Actual
spent |
(over)/under 2002-2003 |
|
|
|
|
|
|
Salaries, Wages, Benefits |
|
|
|
|
|
Faculty
salaries |
$ 324, 146.50 |
$ 295,743.00 |
$
295,743.09 |
$
(.09) |
|
Support
staff wages |
244,390.84 |
265,037.60 |
266,478.19 |
(1,440.59) |
|
Student
assistant wages |
138,721.51 |
104,742.13 |
104,742.13 |
-- |
|
Student
assistants Summer/holiday |
26,000.00 |
31,023.00 |
29,749.68 |
1,273.32 |
|
Academic
assistant stipends |
550.00 |
550.00 |
550.00 |
-- |
|
Allocated
benefits |
207,093.18 |
216,254.95 |
216,254.95 |
-- |
Total salaries, wages, benefits |
$ 940,902.03 |
$ 913,350.68 |
$ 913,518.04 |
$ (167.36) |
|
|
|
|
|
|
|
Unrestricted Budget: |
|
|
|
|
Acquistions budget |
|
|
|
|
|
Acquisitionsbooks |
$
0 |
$
44.00 |
$ -50.28 |
$ 94.28 |
|
Acquisitionsfilms |
0 |
0 |
0 |
-- |
|
Acquisitionsgovernment
documents |
0 |
0 |
0 |
-- |
|
Acquisitionsmicroforms |
13,900.00 |
21,582.00 |
14,422.65 |
7,159.35 |
|
Acquisitionsrecordings
|
3,500.00 |
3,434.00 |
1,783.11 |
1,650.89 |
|
Acquisitionsperiodicals |
130,000.00 |
106,130.00 |
174,972.73 |
(68,842.73) |
|
Acquisitionsstanding
orders |
27,000.00 |
29,136.00 |
42,132.54 |
(12,996.54) |
|
Acquisitionselectronic |
59,160.00 |
70,142.00 |
138,689.16 |
(68,547.16) |
Subtotal unrestricted acquisitions |
$ 233,600.00 |
$ 230,468.00 |
$ 371,949.91 |
$ (141,481.91) |
|
|
|
|
|
|
|
Operations
budget: |
|
|
|
|
|
Archives
office supplies |
$ 1,400.00 |
$ 1,400.00 |
$ 115.14 |
$ 1284.86 |
|
Archives
meetings and workshops |
500.00 |
500.00 |
523.33 |
(23.33) |
|
Lutheran
Church college supplies (Archives) |
500.00 |
500.00 |
0 |
500.00 |
|
Media
services |
250.00 |
245.00 |
0 |
245.00 |
|
Audio-visual
film rental |
200.00 |
147.00 |
-5.28 |
152.28 |
|
Bibliographic
services |
22,100.00 |
24,525.00 |
24,242.10 |
282.90 |
|
Book
and periodical binding |
9,500.00 |
6,573.00 |
7,256.48 |
(683.48) |
|
Computer
equipment |
31,805.00 |
24,285.00 |
26,598.10 |
(2,313.10) |
|
Computer
supplies |
1,000.00 |
981.00 |
1,031.49 |
(50.49) |
|
Computer
software |
1,000.00 |
5,812.00 |
636.81 |
5,175.19 |
|
Consultants
and honoraria |
250.00 |
49.00 |
0 |
49.00 |
|
Copying
equipment |
12,500.00 |
12,263.00 |
6,823.65 |
5,439.35 |
|
Department
chair fund |
2,600.00 |
2,600.00 |
2,600.00 |
0 |
|
Dues
and memberships |
850.00 |
834.00 |
860.00 |
(26.00) |
|
Entertainment |
500.00 |
499.00 |
255.26 |
243.74 |
|
Equipment
repair |
1,500.00 |
1,472.00 |
30.00 |
1,442.00 |
|
Library
equipment |
9,500.00 |
5,732.00 |
3,451.21 |
2,280.79 |
|
Library
supplies |
6,200.00 |
6,867.00 |
2,136.61 |
4,730.39 |
|
Meetings
and workshops |
2,700.00 |
2,649.00 |
3,442.88 |
(793.88) |
|
Office
supplies |
2,200.00 |
2,453.00 |
2,389.10 |
63.90 |
|
PALS |
44,000.00 |
41,609.00 |
45,114.00 |
(3,505.00) |
|
Postage |
930.00 |
913.00 |
677.55 |
235.45 |
|
Printing
and reproduction |
4,000.00 |
3,924.00 |
4,434.30 |
(510.30) |
|
Telephone |
750.00 |
4,672.00 |
4,536.65 |
135.35 |
|
Travel |
3,000.00 |
2,943.00 |
2,324.16 |
618.84 |
Subtotal unrestricted operations budget |
$ 159,735.00 |
$ 154,447.00 |
$ 139,473.54 |
$ 14,973.46 |
|
Total
unrestricted budget |
$ 393,335.00 |
$ 384,915.00 |
$ 511,423.45 |
$ (126,508.45) |
|
|
|
|
|
|
|
Restricted
Budget: |
|
|
|
|
|
Adolphson,
George |
3,787.52 |
3,663.41 |
2,789.55 |
873.86 |
|
Alexis
Library Fund |
1,127.39 |
1,060.32 |
1,153.51 |
(93.19) |
|
Almen-Vickner
Fund |
12,554.41 |
3,325.25 |
2,110.97 |
1,214.28 |
|
Bush
Library Endowment |
32,581.17 |
32,995.82 |
23,052.75 |
9,943.07 |
|
Carlson,
E.M. |
3,646.65 |
4,445.44 |
179.09 |
4,266.35 |
|
Ebba
Carlson Biology Fund |
1,687.64 |
553.97 |
1,009.82 |
(455.85) |
|
Florence
Frederickson Fund |
2,613.61 |
3,064.61 |
485.36 |
2,579.25 |
|
Gustavus
Library Associates |
126,377.45 |
124,017.08 |
59,036.00 |
64,981.08 |
|
GLA
Diversity Fund |
4,465.47 |
5,290.54 |
4,489.15 |
801.39 |
|
General
Endowment |
917.73 |
3,296.89 |
0 |
3,296.89 |
|
Lundholm/Hasselquist
Fund |
36,283.77 |
25,604.00 |
18,958.92 |
6,645.24 |
|
Maria
Sigurdson Fund |
926.22 |
851.84 |
778.54 |
73.30 |
|
Misfeldt
Library Fund |
189.80 |
296.84 |
0 |
296.84 |
|
Moe
Endowment for Minnesota Statutes |
5,256.40 |
4,870.74 |
1,833.08 |
3,037.66 |
|
NEH
ChallengeCurriculum |
72,720.84 |
67,693.05 |
49,208.10 |
18,484.95 |
|
NEHWomens
Studies |
6,464.19 |
7,102.92 |
6,960.25 |
142.67 |
|
Lolita
Paulson Fund |
33,336.91 |
26,809.49 |
13,249.13 |
13,560.36 |
|
Scandinavian
Studies |
22,442.40 |
26,746.87 |
12,344.96 |
14,401.91 |
|
Beilgard
International Business |
641.08 |
77.17 |
0 |
77.17 |
|
Special
Library Acquisitions |
3,260.34 |
7,320.00 |
1,631.99 |
5,688.63 |
|
C&M
Johnson Heritage Fund (Archives) |
3,136.07 |
602.07 |
0 |
602.07 |
|
Johnson
Acquisition (Archives) |
200.00 |
200.00 |
0 |
200.00 |
|
Emeroy
Johnson Fund (Archives) |
7,678.20 |
9,737.02 |
0 |
9,737.02 |
|
Ford,
Reuben and Edith Fund (Archives) |
-- |
2,344.00 |
0 |
2,344.00 |
Subtotal restricted archives budget |
$ 11,014.27 |
$ 12,883.09 |
$
0 |
$
12,883.09 |
Subtotal restricted acquisitions budget |
$ 383,161.08 |
$ 361,969.34 |
$ 199,271.17 |
$
162,698.17
|
|
|
|
|
|
|
Total acquisitions |
$ 604,880.99 |
$ 592,437.34 |
$ 571,221.08 |
$
21,216.26 |
Total operations budget |
$ 159,735.00 |
$ 154,447.00 |
$ 139,473.54 |
$ 14,973.46 |
|
Total
acquisitions and operations |
$ 764,615.99 |
$ 746,884.34 |
$ 710,694.62 |
$ 36,189.72 |
|
Total
acquistions, operations, salaries, benefits |
$
1,705,518.02 |
$
1,660,235.02 |
$
1,624,212.66 |
$ 36,022.36 |
|
|
|
|
|
|
DM 10/22/2003
Last updated 2/13/2004