Technology Request Process

Technology Services (GTS) is the primary technology provider on campus. Most technology equipment is supported and purchased through Technology Services.

Every year, faculty and staff are asked to submit technology requests. Beginning in February 2022, the request processes for both populations will happen at the same time, using the same process. Historically, Gustavus had two different technology request processes. Faculty used the Academic Technology Request Process and Administrators used the Administrative Process.

Technology Request Process

In February of each year, GTS and ATC will invite all staff and faculty to make technology requests for the upcoming fiscal year. The approved requests will be delivered after June 1,(depending on industry and supply chain constraints). All decisions regarding the requests will be communicated after the College budget approval process for next fiscal year has been finalized.

Academic Technology Request Process

Historically, the Academic Technology Request form is sent out in February by the ATC (Academic Technology Committee) for the following fiscal year. Technology requests that are approved are fulfilled during the following summer.

Summer 2022

Academic Technology approved for delivery in the summer of 2022:
Fiscal Year 2022-2023 Academic Technology Hardware and Software Listing

Serious global supply chain challenges continue, but we have inventory to meet current approvals. If demand for new hardware outpaces our ability to acquire the necessary devices, we will prioritize new employees, as well as those requests that directly facilitate teaching and learning. Thank you for your cooperation and continued patience during this time.

Summer 2021

Academic Technology approved for delivery in the summer of 2021:
Fiscal Year 2021-2022 Academic Technology Hardware and Software Listing

A serious global shortage of semiconductors has made procurement of needed technology difficult. As such, we are asking you to please consider delaying your hardware delivery until October or later. If you can continue using your current equipment without a serious impact to your productivity, we will plan to revisit your request later this fall. If, however, your current setup is having a noticeable impact on your day to day work, please indicate this and we will prioritize your request. If demand for new hardware outpaces our ability to acquire the necessary devices, we will prioritize new employees, as well as those requests that directly facilitate teaching and learning. Thank you for your cooperation and continued patience during this time.

Summer 2020

Academic Technology approved for delivery in the summer of 2020:
Fiscal Year 2020-2021 Academic Technology Hardware and Software Listing
GTS will make every effort to coordinate delivery of all approved equipment before August 1st. Undelivered approved allocations will expire on November 1, 2021, unless additional arrangements have been made.

Summer 2019

Academic Technology approved for delivery in the summer of 2019:
Fiscal Year 2019-2020 Academic Technology Hardware and Software Listing
GTS will make every effort to coordinate delivery of all approved equipment before August 16th. If we are unable to make arrangements before August 16th, equipment delivery may be delayed until after Fall Break. Undelivered approved allocations will expire on November 1, 2020, unless additional arrangements have been made.

Administrative Technology Request Process

The Administrative Technology Request process is sent out in February by Gustavus Technology Services. These requests are reviewed by GTS and fulfilled during the following summer.

Summer/Fall 2022

Administrative Technology approved for delivery in the summer of 2022:
Fiscal Year 2022-2023 Administrative Technology Hardware and Software Listing

Serious global supply chain challenges continue, but we currently have adequate inventory to meet approvals. If demand for new hardware outpaces our ability to acquire the necessary devices, we will prioritize new employees, as well as those requests that directly facilitate teaching and learning. Thank you for your cooperation and continued patience during this time.

Summer/Fall 2021

Administrative Technology approved for delivery in the summer/fall of 2021:
Fiscal Year 2021-2022 Administrative Technology Hardware and Software Listing

A serious global shortage of semiconductors has made procurement of needed technology difficult. As such, we are asking you to please consider delaying your hardware delivery until October or later. If you can continue using your current equipment without a serious impact to your productivity, we will plan to revisit your request later this fall. If, however, your current setup is having a noticeable impact on your day to day work, please indicate this and we will prioritize your request. If demand for new hardware outpaces our ability to acquire the necessary devices, we will prioritize new employees, as well as those requests that directly facilitate teaching and learning. Thank you for your cooperation and continued patience during this time.

Summer/Fall 2020

Administrative Technology approved for delivery in the fall of 2020:
Fiscal Year 2020-2021 Administrative Technology Hardware and Software Listing

Due to the challenges inherent with the COVID-19 situation, priority for scheduling new technology allocations will be given to faculty and academic requests for the summer.

The Technology Helpline will be scheduling the majority of administrative upgrades starting this fall. Undelivered approved allocations will expire on November 1, 2021, unless additional arrangements have been made.

Summer 2019

Administrative Technology approved for delivery in the summer of 2019:
Fiscal Year 2019-2020 Administrative Technology Hardware and Software Listing.
GTS will make every effort to coordinate delivery of all approved equipment before August 16th. If we are unable to make arrangements before August 16th, equipment delivery may be delayed until after Fall Break. Undelivered approved allocations will expire on November 1, 2020, unless additional arrangements have been made.

Mid-Year Request Process

If you need to request a computer outside of the normal request processes, there is a mid-year request form, that will be reviewed by GTS on a rotating basis.

Frequently Asked Questions

How do I know if I need a new computer?
As a general rule, faculty and staff can expect 4-5 years of use with their device before needing to request a new computer.
As a general rule, student workstations can expect 6-7 years of use before needing to request a new computer.
My computer is currently not functioning and is impeding my work, what do I do?
If your computer is not working and you are unable to fulfill your job requirements, please contact the Technology Helpline for assistance.
Where is the barcode that is mentioned on the request form?
On desktop computers, the black Gustavus barcode tag is on top side of the computer, near the power button. On laptops, the Gustavus barcode tag is on the underside of every laptop.

How Old is My Computer?

Apple Computers

  • Click the Apple Menu
  • Click on About this Mac
  • Under the name of the operating system, the year and model of the computer will be listed.

Please note that Apple does not make a new device each year. For example, the 2015 MacBook Pro was sold for 2 years before they released a new model.


Windows Computers

Desktops

On the front cover, there will be a sticker denoting the model. The corresponding models and years are listed here. If you do not see a sticker on the front cover, you can find a white label on the back of the computer with the year it was built, except for the 2019 model.

  • G35 - 2009
  • G43 - Early 2010
  • P55 - Late 2010
  • Q67 - 2011 and 2012
  • Q77 - 2013
  • Q87 - 2014 and 2015
  • Q170 - 2016
  • Q270 - 2017 and 2018
  • Lenovo m920s - 2019
  • Lenovo m920s and Lenovo P330 - 2020
  • Lenovo m90s - 2021
  • Lenovo m90s - 2022

Laptops

Please look for the model of the laptop on the laptop screen when viewing the laptop screen while it is open. The model will be in the lower right hand corner.

  • T500 - 2009
  • T410 - 2010
  • T420 - 2011
  • T430s - 2012 and 2013
  • T440s - 2014
  • T450s - 2015
  • T460s - 2016
  • T470s - 2017 and early 2018
  • T480s - 2018 and early 2019
  • T490s - 2019
  • T490s and T14s - 2020
  • T14s - 2021
  • T14s 2nd Gen - 2022