Scan to pdf

All the Canon multi-function devices (MFD) available to employees support scanning to a pdf. We recommend using the scan to a file share instead of email because it will store your files on a secure file share.

Scan to a file share

All files in the the _TempScan folder are deleted nightly.

Scanning to a file share is a secure method of scanning files from the Canon multi-function device to a file share for employees. Please follow the directions below to scan to your department's temporary scanning folder.

Scan on the Canon MFD

1. On the Canon MFD, login using your id card or your credentials.
2. Select Use Copier.
3. Select Scan and send.
4. In the address book, select the Department Name Temp Scan address.
5. Place your items on the flatbed glass scanner or in the feeder.
6. Click Start.
7. When your items have completed scanning, click Send.

Access the scanned files on your computer

Windows

1. Open This PC or Computer
2. Open the Y: drive or type \\gustie.gac.edu\dept in the address bar to access your department share.
3. Navigate to your Department folder->\_TempScan. All employees of your department can access and read files in this folder.
4. Move the scanned files to another location.

Note: All files in the the _TempScan folder are deleted nightly.

MacOS

1. In the Finder, choose Go -> Connect to Server.
2. For the server path enter: smb://gustie.gac.edu/dept
3. Navigate to your Department folder->\_TempScan. All employees of your department can access and read files in this folder.
4. Move the scanned files to another location.

All files in the the _TempScan folder are deleted nightly.

Helpful Hints

Data Security Information

Gustavus Employees have several recommended options for storing and sharing information depending on the classification of that data. For information on where to save date, please see: File Sharing and Storage.

Secure Share

Secure Share provides Gustavus employees and students the ability to send and receive files in a secure manner. Please see: Secure Share

Add a Shortcut to your _TempScan Folder

For easier access, create a shortcut from your department's _TempScan folder and save it on your desktop.